Preserving
Colorado's Legal and Historical Records and
Promoting their Use by the Citizens of the World
Frequently Requested
Sites
GUIDELINES FOR CUSTOMERS
HOW TO REQUEST ARCHIVED RECORDS
If
you have general questions about State Government, please contact
the State Operator at: (303) 866-5000 or toll free (800) 332-1716.
ALL
SERVICES PROVIDED HAVE ASSOCIATED FEES – WE CHARGE FOR SERVICES
WE
CANNOT PROVIDE LEGAL ADVICE
Response
Time:
Please
allow four to six weeks to receive a response regarding your
request. A rush fee of
$50.00 will be charged to requests requiring immediate satisfaction.
By
Mail:
Mail
is the preferred method of contact.
Please include a check or money order.
Requests made without appropriate payment will not be
answered. If additional
fees apply, you will be contacted with the appropriate amount due.
Always include complete contact information including mailing
address, telephone number, and email address.
If you pay with a Visa or MasterCard, you will be charged for
all services requested. Please
let us know in advance if you wish to place a limit on the amount
you wish to be charged.
The
first request is charged $15.00 for an in-state request, and $25.00
for an out of state request, each additional request is $14.00.
Payment is due whether or not item is found to be available.
You will be referred to potential sources if we are not able
to satisfy your request so that you may be able to continue your
research.
Please
direct all correspondence to:
Colorado
State Archives - Research
1313 Sherman Street, Room 1B-20
Denver, CO 80203
How
to Contact the Colorado State Archives via Telephone or Walk-in
Customers:
Our
public office hours are 9:00 a.m. to 4:30 p.m. Monday, Tuesday,
Thursday and Friday, holidays excepted. Please
note that we are closed on Wednesdays to public access.
Records will not be retrieved after 4:00 p.m. Two
staff archivists are scheduled to assist all researchers during
scheduled business hours, please be patient, currently we process
over six-thousand research requests per year, not including
administering a State Records Retention Program, inventory
management, a records preservation program, and we are the primary
source for Colorado legislative history.
If
you need personal assistance with your research, you will be charged
in increments of fifteen minutes a professional assistance fee of
$8.00. This includes
assistance with genealogical research, or locating specific
documents within a case file.
Please
click here for a list of current fees.
Research
Area Telephone: 303-866-2358. Please
do not leave a message, messages will not be returned.
Records
Management:
Records
Management (for state and local government agencies
only): Due to
the State government's difficult financial situation and significant
staffing reductions at the State Archives, we are asking that all
records management questions be e-mailed to us at: archivesRM@state.co.us.
Please put "Records Management" in the subject line and
include in your e-mail your name, name of your agency, phone number,
address and a detailed message regarding your questions.
Students:
If
you are a K-12 student and need general information about Colorado
and its history, please see our links to Colorado and its history
for further information. Unfortunately, we cannot send information
to students through the mail.
In-depth
Research Projects/ Large Volume Requests:
If
you plan on spending all day or more than one day researching our
collection please call in advance to make arrangements.
Photocopy requests consisting of multiple files, or more than
twenty-five pages of photocopies will not be available for immediate
pick-up. Requests that
require more than twenty-five pages of photocopies, multiple
certifications, over twenty-five page count certifications, or
additional professional research services must be held with a credit
card. Please allow at
least seventy-two hours for work to begin on your project.
The professional assistance fee will apply to more than
twenty-five pages of photocopies which involve the unbinding and
rebinding of materials, tri-fold case files, onion skin paper, or
extremely fragile documents.
Large
Format Reproduction:
We
do not have the capability to reproduce large format maps, drawings,
volumes, or other images/documents on-site.
If a third-party vendor is located that can reproduce the
image, arrangements will be made and a handling/service charge will
apply.
Hand
held scanners and digital photography by patrons is not allowed as
an alternative to standard reproduction policy performed by staff.
Off-Site
Storage:
Our
main facility houses over 80,000 cubic feet of records, we also have
two remote storage facilities adding another 60,000 cubic feet of
space. Arapahoe
County Domestic Relations case files (1996 – 2008) are kept at one
of these facilities. We
retrieve records from this facility on Wednesdays (weather
dependent). We have
another remote facility with low accessed records near Simla,
Colorado. We visit the
Simla facility the first Wednesday of the month (weather dependent).
If the court has given you an Archive Location number
beginning with either an “N” or an “S” – please call ahead
to make arrangements. If
documents are needed immediately from one of these facilities, a
minimum $50.00 rush fee applies and there is a twenty-four hour
minimum turn-around time period.
Be
Prepared:
-
Teacher licenses: are organized by certificate number. If you do not have your certificate number you will need to provide personal information on the Department of Education’s website search engine and then contact us with the certificate number. Please visit the DOE Teacher Licensing Division at:
https://edx.cde.state.co.us/PublicEducatorSearch/DOBSearch.jsp
-
Student Transcripts: If you are requesting a copy of your student transcript from the Division of Private Occupational Schools, and your record has been archived, you will need to provide us with a completed Student Record Request Form available at:
http://highered.colorado.gov/DPOS/Students/Forms/srr_1109.pdf
-
Divorce Case Files: If you are requesting anything other than a Decree of Dissolution of Marriage from a post-1990 domestic relations case – you MUST be a party to the case AND provide us with a copy of your photo ID. You can both scan and email your photo ID image to:
archives@state.co.us, or fax it to: ATTN: Research 303-866-2229.
Sealed documents, or if you are not a party to the case and are requesting any documents in addition to the Decree – you must have a court order. Please contact the court of origin to begin that process.
-
Legislative Audio
Recordings: The State Archives holds recordings of Legislative proceedings from 1973 through 2011. Recordings made from 1973-2001 can be obtained by requesting digital transfers to compact disk. Click here for further information. Recordings made from 2002 through 2011 can either be transferred or can be listened to in person by making an appointment to come to the Archives.
***
With approximately six-million people living in Colorado, and
today’s global reach of available information via the internet,
rest assured that with five full-time and two part-time archivists
and one administrative assistant we are doing our very best to
satisfy a very wide-ranging customer base.
We not only provide services of a historical nature, but also
myriad court documents, and other services required by State
Statute. We look forward
to working with you.
The
Transparency Online Project (TOP) System provides public access
to information on
Colorado
state government expenditures (where the money is spent) and revenue
(source
of the money).
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