Initiation Speaker Grant
PURPOSE
Alpha Kappa Delta
will provide funds to bring a speaker to your chapter's induction
ceremony. This program is meant to support grants paid to these
induction ceremony speakers. Chapters with limited funds may encourage
their speakers to
use the grant funds to offset travel costs. However, this would be at
the
discretion of the chapter and the speaker.
AMOUNT AVAILABLE FOR FUNDING
Alpha Kappa Delta will approve up to $500 upon approval of an application.
Please
note the amount requested may not be what you are approved for as the
amount available is prorated based on the number of eligible requests
received in our office.
Funds are on a first come, first served basis. There will be no prepayment of funds.
CURRENT DEADLINE
Fall deadline: October 15, 2012
Spring deadline: February 15, 2013
Funds may not be available after the spring deadline.
ELIGIBILITY FOR FUNDING
- Chapters must be active and in good standing with the
Executive Office in order to receive funding.
- Only Chapter Representatives who are active members of
AKD are eligible to apply for student travel support.
- Active membership runs by calendar year (January
through December). Only sociology
faculty members may serve as Chapter Representatives.
- No more than $500.00 will be granted for support.
- Applications must be reasonable. Funding levels
depend on the plausibility of applications. Payment amounts depend
on the accuracy and completeness of reports.
APPLICATION PROCEDURES
An eligible Chapter Representative completes an Initiation Speaker Grant Application.
- The request should include the name of the event, the scope
of the event, the speaker’s name, contributions, qualifications, and the
amount requested, all emailed by the Chapter Representative.
- The scope
of the event (number of initiates, number of guests, and importance of
the occasion) must justify the amount requested.
- The amount awarded will depend on the reasonableness of the request.
- The
completed request form must be received in the AKD Office by the listed
deadline.
SUBMISSION
Send request to AKD@lemoyne.edu with an appropriate subject
heading (ex. Initiation Speaker Grant Request for Le Moyne
College). Requests are reviewed in the order received and are first
come, first served. Applications must be received in our office before the initiation ceremony.
ACKNOWLEDGMENT
The AKD Office will acknowledge requests in two ways.
- The office staff
will reply to the emailed request indicating receipt.
- The Executive
Director will send an email to the Chapter Representative approving or
denying an award of grant support no later than one week after the
deadline.
- If the request is approved, an AKD Initiation Speaker Grant
Payment Voucher will be attached.
FINAL SUBMISSION
After the event, the Chapter Representative must submit:
- A completed payment request voucher (sent with approval letter)
- A W9 Form (if check is to be made out to an individual person) and,
- A printed program from the event.
- The program must list the presentation and the name of the speaker receiving the honorarium.
When documentation of the event is received in the AKD Office, a check
will be cut. Please allow up to 4 weeks for the check to be cut and
arrive. No funds will be paid without complete documentation. Completed vouchers must be received in the AKD Office no more than 30 days after the initiation ceremony. No student travel funding will be paid out after June 1, 2013.
Note: The Speaker Initiation Grant Request, W-9, and renewal are attached.
Updated: 8/27/12
|
|
