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Directorate of Training and Education
Outreach Training Program
Requirements
Revised April 2011
Occupational Safety and Health Administration (OSHA)
2020 S. Arlington Heights Rd
Arlington Heights, IL 60005-4102
www.osha.gov
outreach@dol.gov
Table of Contents
I. Trainer Requirements
- Outreach Training Program Requirements
- Outreach Training Program Procedures
II. Outreach Training Program Overview
III. Outreach Training Program and OSHA Jurisdiction
- Outreach Training Limited to OSHA Jurisdiction
- Exception Requirements
- Advertising Restrictions
IV. Outreach Training Program Contacts
- Authorizing Training Organization
- OSHA Directorate of Training and Education
V. Authorized Outreach Trainer Designation
- Becoming an Authorized Trainer
- Update Requirement
- Military Service Update Exemption
- Course Offerings
VI. Outreach Training Program Requirements
- Authorized Trainer Responsibilities
- Statement of Compliance
- Investigation and Review Procedures
- Trainer Code of Conduct
- Training Delivery
- Training Topics
- Topic Length
- Training Materials
- Training Language
- Guest Trainers
- Additional Authorized Trainers
- Maximum Class Size
- Minimum Class Size
- Makeup Training
- Student Requirements
- Class Records
- Advertising
- Alternative Training Methods
VII. How to Obtain Student Course Completion Cards
- Trainer ID Number
- Submit Required Class Documentation
- Key Points on Submitting Class Documentation
- Where to Send Class Documentation
- Replacing Lost, Damaged or Misprinted Cards
VIII. Student Course Completion Cards and Certificates
- Distribution of Student Course Completion Cards
- Receipt of Student Course Completion Cards
- Card Legibility
- Trainer Signature
- Use of Labels
- Printing Assistance
- Card Alteration
- Card Lamination
- Information on Back of Card
- Class Certificates
IX. Monitoring Visits and Record Audits
- Monitoring Visits
- Record Audits
Appendix A - Statement of Compliance
Appendix B - Training Resources
I. Trainer Requirements.
Requirements for trainers authorized through the Occupational Safety
and Health Administration (OSHA) Outreach Training Program are contained
in the following documents:
- Outreach Training Program Requirements. This covers
the requirements for OSHA authorized trainers in all Outreach Training
Programs.
- Outreach Training Program Procedures. These procedures
contain industry specific program requirements (e.g. Construction, General
Industry, Maritime, or Disaster Site Worker).
II. Outreach Training Program
Overview. The OSHA Outreach Training Program teaches workers about
their rights, employer responsibilities, and how to file a complaint as
well as how to identify, abate, avoid and prevent job related hazards. OSHA
authorizes safety and health professionals who complete an outreach trainer
course to conduct occupational safety and health classes for workers. After
training is completed, trainers document their training to their Authorizing
Training Organization (see section IV.A), and receive student course completion
cards to distribute to the workers they have trained. OSHA has promoted
workplace safety and health by authorizing trainers since 1971.
The Outreach Training Program is voluntary. It does not meet the training
requirements contained in any OSHA standard. However, some states and local
jurisdictions have enacted laws mandating outreach training. Some employers,
unions, and various other jurisdictions also require workers to have this
training to work on job sites and to fulfill their own safety training goals.
For a complete list of OSHA's training-related requirements, see OSHA Publication
#2254, Training
Requirements in OSHA Standards and Training Guidelines [PDF*].
From FY 2000 through FY 2010, the Outreach Training Program grew almost
four-fold, from 200,000 workers trained per year to nearly 800,000. This
growth is a result of industry-wide acceptance. Many employers use the Outreach
Training Program to provide training for their employees. Groups who have
integrated the program into their overall safety and health training plans
include the building trades, general contractors, employer associations,
insurance companies, and manufacturing firms.
III. Outreach Training Program and OSHA Jurisdiction
- Outreach Training Limited to OSHA Jurisdiction.
The Occupational Safety and Health Act covers private sector employers
and their employees in the 50 states and certain territories and jurisdictions
under federal authority. Those jurisdictions include the District of
Columbia, Puerto Rico, the Virgin Islands, American Samoa, Guam, Northern
Mariana Islands, Wake Island, Johnston Island, and the Outer Continental
Shelf Lands as defined in the Outer Continental Shelf Lands Act. OSHA
training programs such as the Outreach Training Program are intended
for workers covered under the OSH Act. For this reason, OSHA Outreach
Training Program classes must be limited to training conducted within
OSHA's jurisdiction. Classes delivered outside of OSHA's jurisdiction
will not be recognized as Outreach Training Program classes, and trainers
will not receive student course completion cards for those students.
- Exception Requirements. Exceptions to these requirements
may only be granted with prior approval from OSHA. Requests for exception
will only be considered for training that is provided on a contract
basis for a specific organization and only its employees.
The contracting organization is defined as the party who has legal binding
contract with the Outreach trainer to provide training outside of OSHA's
jurisdiction.
Please note the following requirements for obtaining OSHA approval for training outside
OSHA jurisdiction. The Outreach trainer must submit a written request for exception to
OSHA at the address indicated in section IV.B. at least 60 days in advance of the
scheduled training and include the following:
- Primary authorized trainer
- Trainer email address
- Copy of trainer card
- Outreach class type (indicate industry and number of hours)
- Contracting organization name and address
- Start and end times and dates
- A topic outline which indicates each topic, the length of time
each topic will be taught, and the date and time the topic will
be taught.
- Guest trainer name(s)
- Address where training will be conducted
- Typed list of employees to be trained on the contracting company
letterhead.
- Advertising Restrictions.
- Dissemination of promotional materials of any kind (including
electronic mail, print media, and/or websites) for Outreach training
conducted outside the jurisdiction of OSHA is prohibited.
- Information regarding training outside OSHA jurisdiction must
not be advertised or posted on any website.
IV. Outreach Training Program
Contacts
- Authorizing Training Organization. This refers to
the organization that sponsored the trainer or most recent update course
for the trainer. The Authorizing Training Organization will be either
the OSHA Training Institute (OTI) or one its OTI Education Centers.
It is the trainer's primary point of contact. The name of each trainer's
Authorizing Training Organization is indicated on the front of the trainer
card, below "OSHA, U.S. Department of Labor." This organization is responsible
for answering trainer questions and will issue student course completion
cards. For a complete list, see Authorizing Training Organizations.
- OSHA Directorate of Training and Education. For
assistance on matters specifically referenced in these requirements
or on the OSHA website, please contact the Outreach Training Program
via email at outreach@dol.gov, or by phone at (847) 725-7810. Please
send written correspondence to:
Director
OSHA Office of Training and Educational Programs
2020 S. Arlington Heights Road
Arlington Heights, IL 60005-4102
V. Authorized Outreach Trainer
Designation
- Becoming an Authorized Trainer. To become an authorized
trainer, an individual must meet the applicable prerequisites and complete
the applicable industry trainer course. See the specific industry program
procedures for detailed information. Trainer course prerequisites include
components for both industry experience and training in OSHA standards
for that industry. These are separate components. Industry experience
cannot be used to fulfill the training prerequisite component. OSHA
does not waive the training prerequisite component.
- Update Requirement. To stay current on relevant
OSHA matters, authorized Outreach Trainers are required to attend a
trainer update course every four years. The trainer course may also
be retaken to maintain a trainer's authorized status. If a trainer's
authorization status has expired, the trainer has a 90-day grace period
after their expiration date to take the update course. The 90-day grace
period is designed to allow for unexpected circumstances like course
cancellations, illness, and other unavoidable obligations such as jury
duty. After the grace period, a trainer's authorization status may only
be reinstated by retaking the trainer course. If a trainer's authorization
has expired, they will be unable to conduct outreach training and receive
student course completion cards. See the specific industry program procedures
for detailed information.
- Military Service Update Exemption. Military members
returning from overseas have 90 days from their return date to renew
their trainer authorization. Proof of military status must be shown.
This includes a copy of the military orders for returning to the U.S.
Reservists who serve more than 30 days and leave active duty must furnish
a copy of their DD214.
- Course Offerings. Trainer courses are offered at
the OSHA Training Institute (OTI) Education Centers.
Each OTI Education Center posts its course offerings, schedule, contact
information and locations on its individual website.
VI. Outreach Training Program
Requirements. This section contains information on the requirements
for conducting outreach training classes. Trainers are responsible for complying
with these requirements when planning and conducting outreach classes.
- Authorized Trainer Responsibilities. It is the responsibility
of each authorized OSHA Outreach Trainer to adhere to the most current
Outreach Training Program requirements and related procedures. Failure
to comply may result in corrective action by OSHA, up to and including
the revocation of authorized trainer status.
- Statement of Compliance. Each authorized trainer
must sign a statement verifying that the training they conduct will
be in accordance with Outreach Training Program requirements and procedures.
See Appendix A.
- Investigation and Review Procedures. The procedures
used by OSHA to process complaints or allegations of failure to comply
with Outreach Training Program requirements are available at Investigation
and Review Procedures.
- Trainer Code of Conduct.
Trainers must conduct themselves professionally at all times during
the class and at lunch and breaks. The following are examples of unacceptable
behavior:
- Inappropriate Behavior or Activities. Includes
serving alcohol, suggesting how to circumvent OSHA regulations, or
acting in an unprofessional manner.
- Lack of Professionalism. Includes discriminatory
or defamatory remarks regarding OSHA or any individual or group of
individuals.
- Offensive Humor or Anecdotes. Includes telling
jokes that could be considered offensive, insulting, humiliating,
or demeaning.
- Improper Class Setting. Includes holding training
at a place not conducive to training.
- Training Delivery. Training that does not comply
with the requirements listed below will not be recognized and trainers
will not be given student course completion cards.
- Daily Class Hours.
- Training is limited to a maximum of 7 ½ hours per day.
- 10-hour classes must take a minimum of two days.
- 30-hour classes must take a minimum of four days.
- Training cannot be conducted over 10 consecutive hours. An
8-hour break is required after 7½ consecutive hours. Consequently,
for example, a training class cannot be conducted from 9 pm
until 7 am the following day.
- A request for an exception to these requirements must be
sent at least 60 days prior to the start of the class to OSHA
at the address indicated in section IV.B. Documentation must
be submitted with training details and the reason why it is
necessary.
- Please note that an exception will only be granted in extremely
extenuating circumstances. OSHA will not consider cost savings,
trainer availability, time limits, or missing work as extenuating
circumstances.
- Break and Lunch Periods. At a minimum, a 10-minute
break period must be provided after every two hours of instruction.
A lunch period of at least 30 minutes must be provided for each
training session which lasts for more than 6 hours. The lunch period
is intended as a break period, training is not allowed during this
time.
- Class Duration.
- Trainers may break the class into time segments to deliver
the training over multiple days, weeks, or months. Each segment
must be a minimum of one hour in length.
- Each outreach class must be completed within 6 months of
its start date. If the training will take longer than 6 months,
an exception must be received from OSHA following the exception
procedure noted above in section VI.E.1.c).
- Class Style.
- Training should include workshops, cases, exercises, and
demonstrations that involve student participation and interaction.
- Videos cannot comprise more than 25 percent of the time spent
in training.
- Training Topics.
- Types of Topics. There are mandatory, elective,
and optional topics. These topics are outlined in the specific industry
procedures.
- Mandatory topics are required and must
be conducted for the minimum amount of time indicated. These
topics are determined by OSHA.
- Elective topics must be chosen by the trainer
from the list provided in the specific industry procedures.
Usually the choices are based on industry, locality, or audience
needs. OSHA requires a minimum number of these topics that must
be taught and a minimum amount of time that must be devoted
to these topics. This list of topics is determined by OSHA.
- Optional topics are intended to supplement
the mandatory and elective topics. These topics are intended
to provide a trainer with increased flexibility to fulfill training
time requirements. Additional time in mandatory or elective
topics is necessary if optional topics are not covered.
- The Designated Training Topics section in the
specific industry procedures contain detailed information on subjects
that must be covered in outreach classes and time requirements.
- CPR and First Aid. Although CPR and First Aid
may be presented in conjunction with outreach training, they cannot
be counted towards fulfillment of outreach requirements because
they are not considered occupational safety and health topics dealing
with hazard recognition or prevention.
- Topic Length. OSHA has assigned minimum lengths
for each mandatory topic. One- half hour is the minimum a trainer may
spend on any topic. Unless it is otherwise noted, OSHA recommends spending
an hour on each topic.
- 10-Hour Class. A trainer may not cover any single
topic for more than four hours, unless it is permitted in the specific
industry procedures.
- 30-Hour Class. A trainer may not spend more than
six hours on any single topic, unless it is permitted in the specific
industry procedures.
- Training Materials.
- Required Curriculum.
- Trainers must use required curriculum as noted on OSHA's Outreach
Training Program website. Trainers are responsible to be aware
of current program requirements.
- Introduction to OSHA. The two-hour curriculum is
required to be covered in every outreach class. The module materials
include an Instructor Guide, PowerPoint slides, student handouts,
and participatory activities. The curriculum is available at
Introduction
to OSHA.
- PowerPoint CD. Trainers are provided a CD in
the trainer course. The CD contains PowerPoint presentations and
lesson plans that may be used in full or in part in conducting an
outreach class. Please note that most course materials provided
in the trainer classes are intended for trainers, not students.
- Student Materials. Trainers must provide their
students with reference materials on each topic covered which highlights
the key training points. At a minimum, each student must receive
a fact sheet on each topic. See Appendix B for helpful training
resources.
- Training Language. Trainers must teach workers in
a language that they understand. Also, if a worker's vocabulary is limited,
the training must account for that limitation. Translators may be used.
If using a translator, observe the following:
- Translator Qualifications. The translator must
have a background in occupational safety and health.
- Class Length. If translation is used, the class
must cover twice the amount of time to allow for the translation.
- Guest Trainers. Guest trainers are defined as subject
matter experts who are not authorized Outreach Trainers.
- Authorized trainers may use guest trainers to assist in their
classes.
- Responsibilities of the primary authorized trainer when using
a guest trainer:
- Design and coordinate the class.
- Teach a minimum of 50% of the class.
- Must be in attendance at all times to answer questions and
ensure proper topic coverage.
- Document the class, and retain class documentation, including
student attendance.
- Maintain a list of guest trainers used for each class, the
topics each guest trainer delivered, and their qualifications.
- Additional Authorized Trainers. A primary authorized
trainer may use additional authorized trainers to assist in their class.
Using these trainers relieves the primary authorized trainer from the
responsibility of attending all the training sessions. However, the
primary authorized trainer must teach at least 20% of the class and
must coordinate, document, and retain records of the training. At least
one authorized trainer must be in attendance at all times.
- Maximum Class Size. Outreach classes are limited
to a maximum of 40 students. If a class is being planned which is expected
to have more than 40 students, trainers must request an exception, however
OSHA recommends that the class be divided. The request must be made
at least 60 days prior to the class. Submit the request to your
Authorizing Training
Organization. Provide the following information:
- Explanation. Explain why the training cannot
be conducted in accordance with OSHA requirements.
- Class Curriculum. A topic outline which indicates
each topic, the length of time each topic will be taught, and the
date and time the topic will be taught.
- Student Materials. Provide a general list of
materials which will be provided to each student.
- Method for Facilitating Student Questions. Explain
how students will be able to ask questions when the class is not
in session. Possible methods include e- mail, answering questions
after class, and a Q & A session after each topic.
- Documentation for Student Attendance. Confirm
that attendance will be taken at the beginning and end of each class
day.
- Minimum Class Size. OSHA intends for outreach training
to be participatory. For this reason, OSHA encourages trainers to teach
at least 3 students per class. If a trainer has an extenuating circumstance
which necessitates training less than 3 students, OSHA may allow an
exception. Classes with less than 3 students in order to expedite employment
will not be approved. If a class is expected to have less than 3 students,
trainers must request an exception at least 7 days prior to the class.
Submit the request to your Authorizing
Training Organization. The request must contain the following:
- Explanation.
- Explain why the training cannot be conducted in accordance
with OSHA requirements. Include information regarding why students
cannot obtain the training in a larger class at a later time.
- If this type of training is considered a routine business
practice, such as when beginning employment, please note this.
If applicable, note the period over which this practice will
continue. The Authorizing Training Organization may provide
an exception over an extended period.
- Target Audience. If applicable, indicate whether
the training is for in-house employees, if the training is required
for employee orientation purposes or to fulfill company or jurisdictional
policy, or if it is makeup training.
- Makeup Training. If a student misses any portion
of the required training, the trainer may conduct makeup training for
that student, in accordance with these requirements:
- Students may makeup the portion of the training they missed within
six months of the start of the training.
- Makeup training can only be performed by the same trainer.
- Makeup training for small classes (less than three students)
is allowed as long as it does not exceed three hours of training.
- Student Requirements.
- To receive a completion card, a student must attend all required
elements of the outreach class.
- Students are defined as those attending a class. Trainers are
not considered students. Therefore, the authorized trainer must
not include their name on the student roster.
- Class Records. Trainers must retain outreach class
records for five years. OSHA reserves the right to request copies of
class records for verification purposes at any time. Please note that
failure to keep or provide these records may result in corrective action,
up to and including the revocation of authorized trainer status. The
class records must include at least the following:
- Student Sign-In Sheets. Sign-in sheets for each
day of class. Printed or typed names must appear adjacent to signatures.
- Student Contact Information. This is the location
where the trainer will send the student card; it must be the students'
home or business address.
- Topic Outline. This must include the exact timing
of all topics and breaks.
- Class Documentation. A copy of the documentation
sent in to request student course completion cards including the
list of the topics taught and the class time spent on each topic.
- Student Course Completion Card Numbers. Trainers
must make a copy (electronic or paper) of every course completion
card they issue, after entering all information onto the card. This
will enable the trainer to track the card number issued to each
student.
- Guest trainers. A list of each guest trainer,
topics and times covered by each, and their qualifications.
- Additional Authorized Trainers. The name of each
additional trainer. For each trainer list the topics covered, the
number of contact hours allocated to each topic, and a copy of their
trainer card.
- Advertising: When advertising outreach training,
trainers must properly describe their outreach trainer designation and
outreach training classes. Trainer authorization is limited to conducting
OSHA Outreach Training Program classes. If advertising is false or misleading,
the trainer must promptly correct the problem. Failure to comply may
result in corrective action, including revocation of authorized trainer
status. Here are the restrictions on advertising Outreach Training Program
classes:
- Department of Labor and OSHA Logos. The use
of OSHA and U.S. Department of Labor logos is strictly prohibited.
- Certified. The OSHA Outreach Training Program
is not a certification program and must not be advertised as such.
Outreach Training Program trainers, students, and curriculum are
not certified. The trainer is authorized and students receive student
course completion cards.
- OSHA "Approved". OSHA does not "approve" trainers
or classes.
- "OSHA" Usage. "OSHA" may be used in advertising
but not in a manner which implies the trainer is an OSHA employee
or that the class is being conducted or has been approved by OSHA.
- OSHA Trainer Course (e.g. #500, #501, #5400, #5600).
Authorized OSHA Outreach Trainers cannot conduct OSHA trainer courses.
Trainers must not refer to an outreach class as an OSHA trainer
course. OSHA trainer courses may only be conducted by the OSHA Training
Institute (OTI) or an OTI Education Center.
- Use of "Train-the-Trainer." Trainers must not
combine the use of "OSHA" and "Train-the-Trainer" in advertising.
Students who complete an OSHA Outreach Training Program class are
not recognized as authorized trainers and are not entitled to receive
student course completion cards for the students they train.
- Trainers must not depict an OSHA course-completion card.
- Outside OSHA Jurisdiction. As noted in section
III.C., trainers may not disseminate promotional materials for training
outside OSHA's jurisdiction and may not advertise or post information
regarding this training on any website.
- Alternative Training Methods. OSHA Outreach Training
Program classes must be conducted in-person, unless an exception is
obtained from OSHA.
- Online Training. Only online training providers
authorized by OSHA may conduct online Outreach Training Program
classes.
- Webinars and Video Conferencing. Training conducted
through webinars and video conferencing are not allowed unless an
exception has been received. To request an exception, a written
request must be sent in at least 60 days prior to the class. The
request must be sent to OSHA at the address indicated in section
IV.B. and include the following:
- Process that ensures the full attendance of each student.
- The estimated number of students and training sites.
- A topic outline which indicates each topic, the length of
time each topic will be taught, and the date and time the topic
will be taught.
- Process that ensures student questions will be answered quickly
and effectively.
- A list of the materials that will be provided to each student.
- The plan to include an evaluation component in the training.
VII. How to Obtain Student
Course Completion Cards. After conducting an outreach class, follow
the instructions below to document the class to receive OSHA student course
completion cards.
- Trainer ID Number. Trainers who have received student
course completion cards will receive an ID number. Trainers receive
an ID number after submitting their initial card request. It is usually
provided on the letter that is sent with the student course completion
cards. Some Authorizing Training Organizations may issue an ID number
upon course registration or trainer course completion.
- Multiple ID Numbers. A trainer who has completed
outreach trainer courses in separate programs from more than one Authorizing
Training Organization will have different ID numbers from each organization.
These trainers must request student course completion cards from these
different Authorizing Training Organizations (see section IV.A.).
- Misplaced ID Numbers. A trainer who has misplaced
their ID number must contact their Authorizing Training Organization
to obtain it.
- Submit Required Class Documentation. After completing
an OSHA Outreach Training Program class, send the following documentation
to the Authorizing
Training Organization. The trainer's Authorizing Training Organization
is indicated on the top of the trainer card. This organization has specific
instructions to report via online, e-mail, or fax.
- OSHA Outreach Training Program Report
- See specific industry procedures for report.
The trainer address provided on the report should be an address
which goes directly to the trainer.
- Topic Outline. A list of the topics taught
and the amount of time spent on each topic as noted by completing
the topic outline on the report form.
- Student List. A list of students who completed
the training. The list must be legible. Send only one list.
- Trainer ID
- Include your trainer ID in item 2 of the Outreach Training
Program report.
- If you have not received an ID number, include a copy of your
OSHA trainer card.
- Key Points on Submitting Class Documentation.
- Statement of Certification. Trainers must sign
the statement of certification on the Outreach Training Program Report
attesting that they have conducted the training in accordance with
Outreach Training Program requirements and procedures and have submitted
accurate documentation.
- Time Limit on Training Documentation. Trainers
must document training within 30 days of class completion. If class
documentation is submitted via hard copy, the postmark will be used
to judge the timeliness of the request.
- Report Classes Individually. Report each class
separately - do not combine multiple classes in one report.
- Where to Send Class Documentation.
- Trainers must send their class documentation to their Authorizing
Training Organization. The following lists Authorizing
Training Organizations and is defined in section IV.A.
- The name of your Authorizing Training Organization is indicated
on the front of the trainer card, below "OSHA, U.S. Department of
Labor." This is the organization where class documentation must be
sent.
- For trainers who have taken a trainer update course, submit the
request to the Authorizing Training Organization that provided your
most recent training.
- Trainers who have completed different trainer courses at different
Authorizing Training Organizations must send applicable class documentation
to the respective Authorizing Training Organizations.
- Replacing Lost, Damaged or Misprinted
Cards.
- Trainer Card. Trainers should contact their Authorizing
Training Organization to receive a replacement trainer card. A fee
may be charged by the Authorizing Training Organization for the replacement.
- Student Course Completion Cards. The student must
contact their authorized Outreach Trainer to request a replacement
card. Authorized Outreach Trainers must contact their Authorizing
Training Organization for a replacement course completion card.
- Replacing a Student Card. Replacement student
course completion cards will not be issued if the training took
place more than three years ago. Trainers must provide their name,
the student's name, the training date, and the type of class to
receive a replacement. Only one replacement may be issued per
student. A fee may be charged by the Authorizing Training Organization
to replace a course completion card.
- Non-Receipt of Batch of Student Cards. If a
class took place more than 90 days ago, a new set of student course
completion cards will not be issued to replace previously issued
cards. If the class that took place less than 90 days ago, a trainer
may request replacements by sending appropriate documentation
to their Authorizing Training Organization as follows:
- Student sign-in sheets for each day of the class (including
students' addresses).
- Topic outline which indicates the timing of all topics
and breaks.
- Signed agreement to pay fees associated with all future
student course completion card deliveries if the batch is
replaced, to cover the cost of certified delivery.
- Misprinted Course Completion Cards. Return
all misprinted student course completion cards to the Authorizing
Training Organization to obtain replacement student course completion
cards. Do not attempt to correct and use these cards.
- Replacement Requestor. Replacements may be
requested by the organization that maintains the records for the
Authorized Outreach Trainer.
VIII. Student Course Completion
Cards and Certificates.
- Distribution of Student Course Completion Cards.
- Trainers must issue all student course completion cards within
90 days of class completion.
- Trainers must issue student course completion cards directly
to the student, regardless of who paid for the training. Cards must
be sent to the address on record (see section VI.P.2). Trainers
who fail to comply with this requirement may be subjected to corrective
action by OSHA, up to and including the revocation of authorized
trainer status.
- Receipt of Student Course Completion Cards. To ensure
student course completion cards are distributed within 90 days:
- Trainers must submit their class documentation within 30 days
of class completion.
- Authorizing Training Organizations must process a course completion
card request within 30 days.
- Trainers must provide student course completion cards to students
within 30 days of receipt.
- Card Legibility. Trainers must complete student
course completion cards by printing or typing the student name,
class end date, and trainer name.
- Trainer Signature. Adding a trainer signature is
optional. If the card is signed, only the trainer may do the signing.
- Use of Labels. It is not permissible to affix identifying
information such as student or trainer name on the card via a label.
- Printing Assistance. Use Avery 5371 label style
to assist in printing information on the student course completion cards.
- Card Alteration. Trainers may not alter the student
course completion cards or use white out on the student course completion
cards. If student course completion cards are misprinted, they must
be returned to the Authorizing Training Organization (section IV.A)
in order to receive replacements.
- Card Lamination. Student course completion cards
may be laminated.
- Information on Back of Card. Trainers may use the
back of the student course completion cards for other identification
or training information. This may be helpful and appropriate if the
outreach class is targeted to a specific industry or audience. The printed
language on the card cannot be obliterated or covered.
- Class Certificates. Trainers are encouraged to
provide training certificates to students at the end of the training
class. This helps students provide verification that they completed
the training prior to receiving their student completion card.
- All advertising restrictions listed in section VI.Q. apply to
certificates.
- If using a certificate, trainers must include the following statement
on each certificate, in addition to the student's name and the end
date of training:
"As an OSHA authorized trainer, I verify that I have conducted
this OSHA outreach training class in accordance with OSHA Outreach
Training Program requirements. I will document this class to my
authorizing OSHA training organization. Upon successful review of
my documentation, I will provide each student their completion card
within 90 days of the end of the class."
IX. Monitoring Visits and
Record Audits. OSHA and the OTI Education Centers periodically
conduct training monitoring visits and record audits of outreach classes
and/or trainers to ensure compliance with Outreach Training Program requirements
and procedures. Trainers must permit unscheduled training monitoring visits
from OSHA or OTI Education Center representatives. Trainers may be asked
to provide advance notice of training. If a trainer does not provide this
information, the Authorizing Training Organization may refuse to issue student
course completion cards and the trainer will be subject to corrective action
by OSHA, up to and including the revocation of authorized trainer status.
- Monitoring Visits. A monitoring visit may include
verification of class timing, student attendance, topic coverage, guest
trainers, and other OSHA Outreach Training Program requirements.
- Record Audits. A record audit may require, among
other things, a copy of student course completion cards distributed,
information regarding class location, sponsoring organization, advertising,
class timing, topic outline, guest trainers, student sign-in sheets,
student contact data, and any fact-sheets and certificates distributed
to students.
Appendix A - Statement of Compliance
Statement of Compliance with Outreach Training Program Requirements
I certify that I will conduct all outreach training classes in accordance
with the OSHA Outreach Training Program requirements. I understand that
it is my responsibility to ensure that I meet the requirements of the
most recent edition of the OSHA Outreach Training Program requirements
and related procedures. I will maintain the training records as required
by the requirements and procedures and I will provide these records to
the OSHA Directorate of Training and Education (or its designee) upon
request. I understand that I will be subject to immediate dismissal from
the Outreach Training Program if I provide information that is not true,
complete and correct. I further understand that providing false information
may subject me to civil and criminal penalties under Federal law, including
18 U.S.C. Sec. 1001 and 29 U.S.C. 666(g), which provides criminal penalties
for making any false statement, representation or certification.
Trainer Signature |
Date |
Typed or Printed Name |
Authorized Trainer Expiration Date |
Name of Course & Course Dates (To be completed by OTI Education Center)
|
Name of OTI Education Center (To be completed by OTI Education Center)
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Appendix B - Training Resources
This appendix provides information to help trainers prepare and conduct outreach training classes
Main OSHA Websites
- OSHA Home Page
- OSHA Outreach Training Program Page.
Includes program announcements, Outreach Training Program requirements,
specific industry outreach procedures, list of Authorizing Training Organizations,
training tips, finding outreach classes, the Outreach Trainer Watch List,
Investigation and Review Procedures, and Frequently Asked Questions
OSHA Teaching / Materials Assistance Websites
Spanish
OSHA Publications. OSHA has many helpful publications,
forms, posters, and fact sheets. .
Publications are available in HTML and PDF formats. Publications may also
be available from the local OSHA Area or Regional Office.
A few significant publications:
- All About OSHA, OSHA 3302
- Training Requirements in OSHA Standards and Training Guidelines, OSHA 2254
- OSHA Handbook for Small Businesses, OSHA 2209. Assists small business
employers in implementing OSHA's recommended safety and health program management
guidelines.
OSHA
Quick Cards. These are straightforward reference materials which focus
on specific safety and health topics. Students will benefit from these cards,
many of which are available in both English and Spanish.
U.S. Government Bookstores. For OSHA standards and publications
Finding Outreach Trainers and Training
- Outreach Trainer Website
OSHA encourages authorized Outreach Trainers to add their trainer profile
and training schedules to this site. The site allows searches of trainers
by type of training and geographically. Trainers are also able to use
the site to find others to assist them in their training. OSHA references
the website to those looking for outreach training.
- Active Outreach Trainer Lists
OSHA distributes lists of active trainers (two or more classes conducted
within a year) to persons looking for outreach training and to trainers
who need assistance in their training. To obtain a list, contact outreach@dol.gov,
(847) 725-7810, fax (847) 297-6636, or an appropriate Authorizing Training Organization.
Provide the State(s) looking for, the industry program(s), and an email
address, fax number or mailing address.
OSHA Technical Support
- OSHA Regional or Area Office. For support related to
enforcement and the OSHA standards. These offices also provide publications
and other helpful references. At the Regional Office ask for technical support.
- Compliance Assistance Specialists. These specialists
are in each Area Office in states under federal jurisdiction. They're available
for seminars, workshops, and speaking events.
*Accessibility Assistance:
Contact the OSHA Directorate of Training and Education at (847) 759-7700
for assistance accessing PDF materials.
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