Budget, Finance and Forecasting Division |
Detention Standards and Compliance Division |
Information Technology Division | Justice Prisoner and Alien Transportation System (JPATS) | Procurement Division |
Office of the General Counsel | Office of Administration and Management

The Budget, Finance and Forecasting Division works closely with key players to plan, organize and execute the Federal Prisoner Detention (FPD) account. This Division develops and interprets budgetary guidelines and policies stemming from federal regulations and legislation. It performs a variety of administrative and analytical duties connected with the review, justification and presentation of the annual OFDT budget. This Division drafts the proposed authorization and appropriation language to support or revise program budgetary requirements. It assists in setting and implementing program goals and determines how changes in federal detention spending impact DOJ's budget and the budgets of other federal agencies involved in federal detention. Analysis of historical data helps to project future budget requirements, while factoring in such issues as fluctuations in population, law enforcement initiatives and facility construction. This Division also tracks OFDT appropriations through Congress and provides liaison with the Office of Management and Budget.

The Budget, Finance and Forecasting Division also formulates recommendations and projections on such detention-related topics as population trends, bed space availability, costs of state and local government versus private facilities and long-term utilization of private jails to "back up" the USMS, BOP and ICE, as necessary. This Division conducts surveys to gather information from key detention operatives. It tracks law enforcement and prosecutorial initiatives that impact federal detention planning. It develops models and simulations to gauge potential impact on federal legislation and law enforcement policy initiatives. The Division also produces statistical analyses and data to explain and predict long-range changes in such detention program areas as population, health care and expenditures.

The Detention Standards and Compliance Division conducts facility performance reviews of selected detention facilities. These reviews serve as a monitoring instrument to measure the facilities' performance levels in accordance with their agreements. The review, which includes on-site inspection, is based on uniform standards developed by BOP, USMS, ICE and OFDT. OFDT Detention Standards and Compliance personnel work closely with various agencies involved in detention to refine the review process. The division also chairs the Technical Evaluation Board to assist in the awarding of contracts.

The Information Technology Division coordinates the Trustee Office's strategy for the design and implementation of information technology systems needed in federal detention. It develops, implements and monitors technological policies and controls that ensure data accuracy, security and system integrity. Personnel are working closely with DOJ's Chief Information Officer, the USMS, ICE and BOP to develop a new centralized information system that can track detainee costs and status as well as provide data on the flow of federal detainees in and out of the court system.

As a revolving fund service provider, clearly, the JPATS mission is to meet the needs of the partner agencies’ transportation requests. However, the next generation of efficiencies can only be obtained through a comprehensive approach to viewing and responding to the requirements to support the judicial process, ensuring acceptable prisoner/detainee care and transport, and achieving cost efficiencies for both transportation and housing during transport. Similarly, route optimization cannot be successful without bed space planning. As JPATS acknowledges the integration of prisoner housing and transportation as a critical element for continued development, it also ensures the full integration and partnership with the BOP, OFDT, and USMS.

JPATS is leading optimization efforts to improve performance in the delivery of JPATS services and gain additional efficiencies in both time and cost. Central to new JPATS program initiatives is the data and analysis possible through the implementation of the JPATS Management Information System (JMIS). Implementation of this system will provide the data analysis required to identify areas impeding efficiency. It will also provide the vital management data required to drive program improvement through performance measurement and monitoring. The results of the analysis will be pivotal to reducing scheduling backlogs, developing route optimization for both time and cost, and identifying and resolving various factors creating flight delays.

The Procurement Division is responsible for the negotiation and award of contracts in support of OFDT's operational needs. The Division also develops, reviews, coordinates and executes acquisition management plans to support nationwide detention contracts. It directs acquisition management activities, develops standardized procedures for establishing Intergovernmental Agreement (IGA) per diem rates, and manages reimbursable and interagency agreements.

The Office of the General Counsel dispenses advice concerning legal issues in the area of contracts, criminal procedure and ethics. It provides advice on the proper use of appropriated funds and assistance in drafting appropriations legislation. The office also provides assistance and advice on the structuring of agency requirements for procurement and proper administration of competitions for the award of contracts, defense of "protests" by dissatisfied offerors and claims brought by contractors. Additionally, it provides advice to OFDT managers on Privacy or Freedom of Information Act requests as well as on other privacy matters.

The Office of Administration and Management is tasked with a wide range of administrative duties in the areas of property and facilities management, telecommunications, correspondence, records management, travel and personnel liaison services. It also performs special assignments on a wide range of matters relating to the functions of the OFDT.