Frequently Asked Questions (FAQs) � Submitting Technical Reports (TR)
- What DoD Directives govern the submission of scientific and technical reports to DTIC?
- What are the benefits of submitting technical reports to DTIC?
- What types of documents should I send to DTIC?
- How do I submit documents to DTIC?
- How do I submit classified documents to DTIC?
- Do I need to be a DTIC registered user to submit documents to DTIC?
- How do I prepare a technical report?
- What markings are required on a document for submission?
- What is a SF-298, Report Documentation Page, and why is it needed?
- What electronic formats does DTIC accept for electronic submissions?
- Is there a maximum file size for electronic submission?
- How long does it take DTIC to process my registration for Electronic Document Submission System?
- How long does it take DTIC to process a new submission?
- How do I find a document I submitted?
- How can I receive notification when my reports are processed?
- What is an AD (Accession) number and how do I find out the AD number assigned to a document?
- Do you have guidance on submitting copyrighted information?
- Our facility places our public documents on our public Web site, should we send them to DTIC as well?
- Is DTIC interested in older collections of technical reports?
- Does DTIC offer training on how to submit documents to DTIC?
- What DoD Regulations govern the submission of scientific and technical reports to DTIC?
- DoD Directive 3200.12, �DoD Scientific and Technical
Information Program (STIP)"
- DoD Instruction 3200.14, Principles and Operational
Parameters of the DoD Scientific and Technical Information Program
- Defense Federal Acquisition Regulation Supplement
(DFARS) 235.010, Scientific and Technical Reports
- DFARS 252.235-7011 Final Scientific or
Technical Report
- These regulations:
- Assign DoD components the responsibility for ensuring
that all pertinent material resulting from Research, Development,
Test, and Evaluation (RDT&E) programs is provided to DTIC
(including both in-house and contracted efforts).
- Require DoD-funded researchers to search DTIC's collections
to prevent unnecessary or redundant research from being
performed. Furthermore, S&T personnel are specifically required
to search the Independent Research & Development (IR&D)
database before beginning new research efforts.
- Assign DTIC the responsibility to act as a central coordinating
point for DoD Science and Technical Information (STI) databases
and systems.
Please NOTE: Posting documents on Web sites does not override
the responsibility to submit documents to DTIC In Accordance With
(IAW) the before mentioned governing documents.
- What are the benefits of submitting
technical reports to DTIC?
- Aside from regulatory requirements, there are some real benefits
for submitting your documents to DTIC such as:
- DTIC serves as DoD's system for secondary dissemination
of Technical Reports. Your agency may publish information
in other media, such as on an agency Web site or through
academic journals, which may not always be available. Access
to Technical Reports through DTIC is assured.
- Submitting documents to DTIC reduces expenditures for
information management, including costs of storage, printing,
maintaining access to documents on Web sites, and distribution
of copies.
- To see a complete list of benefits, click here.
- What types of documents should I send
to DTIC?
- Technical reports, journal articles, power point presentations,
and theses are some types of information that fulfill our selection
criteria.
- How do I submit documents to DTIC?
- How do I submit classified documents
to DTIC?
- You can mail your properly marked documents via CD/DVD to
DTIC at:
Defense Technical Information Center (DTIC)
ATTN: DTIC-O
8725 John J. Kingman Road
Suite 0944
Fort Belvoir, Virginia 22060
- If your organization does not allow you to create classified
CDs or DVDs, you can send your documents in PDF (preferred) to
DTIC in other ways. DTIC recommends either 1) posting documents
to a SIPRNET Web site and informing DTIC of the that site's URL
and applicable document information or 2) submitting documents
via SIPRNET email to TR@DTIC.SMIL.MIL.
- For further information on submitting, please contact us at:
- Telephone: (703) 767-8040 / DSN: 427-8040
- Email: aq@dtic.mil
- Do I need to be a DTIC
registered user to submit documents to DTIC?
- Unless you are submitting your documents through one of our
Electronic Document Submission systems, you do not need to register
with DTIC to submit documents to DTIC.
- DTIC registration would be required if you need to track your
unclassified/limited or controlled reports in the Technical Reports
(TR) database through DTIC Online Access Controlled (see FAQs
#13-15).
- How do I prepare a technical
report?
- The ANSI/NISO
Standard Z39.18-2005 provides guidance on technical report
preparation, outlining the elements, organization and design of
scientific and technical reports.
- What markings are required
on a document for submission?
- A Distribution
Statement is required on all documents submitted to DTIC.
This statement specifies who is authorized to have access to your
document. DoD Directive
5230.24 dated 18 March 1987 states that all documents sent
to DTIC must be assigned a distribution statement by the contributor.
- Other Security, Data Rights and Release Markings/Legends includes:
- Other information
for successful processing and accurate cataloging of your
document include:
- Contractor/Company Name, Address
- Contract Number
- Title and Date of the Report
- Principal Investigator, Telephone Number, Fax Number & Email
- Sponsoring/Monitoring DoD Organization (Controlling Office),
Address
- What is a SF-298, Report
Documentation Page, and why is it needed?
- What electronic
formats does DTIC accept for electronic submissions?
- Is there a maximum
file size for electronic submission?
- Suggested file size is less than 100 Megabytes. If you have
larger files to submit, please contact DTIC at aq@dtic.mil
for instructions.
- How long does it take DTIC to process
my registration for Electronic Document Submission System?
- Once you are registered as a DTIC user, your Electronic Document
Submission System registration will be completed within 24 hours.
- How long does it
take DTIC to process a new submission and have it appear online?
- Typically a document can be processed within 3-4 weeks, workload
depending.
- How do I find a
document I submitted?
- How can I receive
notification when my reports are processed?
- You can be notified, via email, by registering
for DTIC's Scheduled Search current awareness service through
DTIC Online Access Controlled.
- This one-time registration will enable you to receive the Accession
(AD) number, as well as, other citation information about all
future documents that you submit to DTIC. Email notifications
can be scheduled to be sent biweekly, monthly, or quarterly as
determined by the user.
- Instructions to set up a Scheduled Search are available at the
following Web site:
http://www.dtic.mil/dtic/submit/howtosubmit/howtosubmit.html.
- What is an AD (Accession)
number and how do I find out the AD number assigned to a document?
- The AD number (Accession Number) is assigned by DTIC to each
document, after it has been processed into the Technical Reports
(TR) database, to uniquely identify that document.
- To find the AD number assigned to your report, you can either
search the document through DTIC Online Public,
DTIC Online Access Controlled or DTIC Online Classified (as
mentioned in the answer to question #14, above) or set up a Schedule(d)
Search (as mentioned in the answer to question #15, above).
- Do you have guidance
on submitting copyrighted information?
- Our facility places
our public documents on our public Web site; should we send them
to DTIC as well?
- Yes! By sending the document to DTIC it will be maintained in
our Technical Reports collection permanently, as opposed to an
organization�s Web site, which often changes.
- DTIC also announces and disseminates public release information
through libraries, government and commercial abstracting & indexing
services, and search engines such as Google and OCLC's Worldcat,
further preserving and making your document widely available.
- Is DTIC interested
in older collections of technical reports?
- Yes! There is still a lot of value in older research. In some
cases, older research doesn�t become relevant until many years
later.
- Does DTIC offer
training/briefings on how to submit documents to DTIC?
- Yes, the Information Collection Division (DTIC-OA) is available
to assist you through the document submission process.
- If you are located within the commuting distance of Fort Belvoir,
Virginia, Information Collection Division representatives are
available to meet with your organization and provide formal/informal
training, briefings, or presentations, tailored to your specific
needs. Please phone us at (703) 767-8038 to discuss further.
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