KEY REQUIREMENTS



• You must be a U.S. citizen.
• If your resume is incomplete, you will not be considered for this vacancy.
• Able to type 40 wpm with 3 or fewer errors based on a 5-minute sample.
• You must be registered for Selective Service if applicable (www.sss.gov).
• Any required investigations and clearances must be completed before the
• selectee can be placed in the position.

The individual selected for this position will:

Major Duty 1 - Develops and maintains office procedures and records/files.

Major Duty 2 -   Coordinates travel arrangements.

Major Duty 3 - Maintain calendars, schedules meetings and/or conferences.

Major Duty 4 - Keeps superiors informed of important matters and deadlines.

Major Duty 5 - Prepares a wide variety of recurring and nonrecurring executive correspondences, reports, and other documents.

Major Duty 6 - Proofreads/edits correspondence for correct grammar, spelling, punctuation, and format.

MINIMUM QUALIFICATION REQUIREMENTS:  To be minimally qualified for this position, applicants MUST have a typing proficiency of at least 40 words per minute with 3 or fewer errors based on a five-minute sample. 

In addition, you must have the experience or education listed below or a combination of both.

Band III (GRADE 06) equivalent:

EXPERIENCE:  You must have one year of specialized experience equivalent to the (GS-5) equivalent level.  Specialized experience is work experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures. Screening and referring telephone calls and visitors to staff members or supervisor; scheduling appointments and making commitments for supervisor; making travel and conference arrangements; handling requests for information and resolving problems; meeting and dealing with all levels of government, private sector, and the public; reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action; and reviewing outgoing correspondence and reports for content, grammatical accuracy, and conformance to established standards. You have a working knowledge of automation equipment with multiple software capabilities in order to create, manipulate, compute, report, retrieve, print, and transmit data. 

Band IV (GRADE 07) equivalent:

EXPERIENCE: You must have one year of specialized experience equivalent to the band III grade 06 level. Specialized experience is work experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures. Screening and referring telephone calls and visitors to staff members or supervisor; scheduling appointments and making commitments for supervisor; making travel and conference arrangements; handling requests for information and resolving problems; meeting and dealing with all levels of government, private sector, and the public; reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action; and reviewing outgoing correspondence and reports for content, grammatical accuracy, and conformance to established standards. You have a working knowledge of automation equipment with multiple software capabilities in order to create, manipulate, compute, report, retrieve, print, and transmit data. Education cannot be substituted for experience at this grade level.

Applicants must meet all qualification requirements by the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

We will review your resume, optional cover letter and supporting documentation (transcripts, if applicable) to determine if you meet the minimum qualifications for the position.  If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire that you completed as part of the application and place you in one of three pre-defined categories.  These categories are "gold," "silver," and "bronze.”  However, your resume and/or optional cover letter must support your responses to the occupational questions, or your score will be lowered.  The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) for all positions except for Professional and Scientific positions at the grade 9/ band II and above.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

KSA 1 - Knowledge of clerical/administrative procedures.

KSA 2 - Ability to prepare and track correspondence.

KSA 3 - Ability to maintain time and attendance.

KSA 4 - Ability to manage appointments/office calendar.

KSA 5 - Knowledge of travel regulations.

KSA 6 - Ability to make travel arrangements and prepare travel documents.

KSA 7 - Ability to plan and organize.

KSA 8 - Ability to arrange meetings, including location, time, and staff.

Benefits include:  health, life, dental and vision insurance, comprehensive retirement, tax-deferred Thrift Savings Plan (401K), sick and annual leave (employees accumulate 13 days of sick leave each year along with 13 to 26 vacation days, depending on years of employment), ten paid holidays, Flexible Spending Accounts.  Explore the benefits offered to most Federal employees at http://www.usa.gov/Federal_Employees/Benefits.shtml.

Additional benefits may include flexible work schedule, transportation subsidy, exercise and shower facilities, career development with a generous training program, and more. 

OTHER INFORMATION:

Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100.  Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: http://www.opm.gov/ctap/index.asp.  CTAP/ICTAP applicants MUST submit the following documents:

1. A copy of your specific RIF notice, written notice of your expected separation or other

documentation of priority consideration status;

2. A copy of your latest SF-50 - noting current position, grade level, and duty location;

3. A copy of your last performance appraisal including your rating; and

4. Any documentation from your agency that shows your current promotion potential.

The following links provide information on how you may be eligible for various hiring authorities:

*Career Transition Assistance Plan (CTAP)

*Interagency Career Transition Assistance Plan (ICTAP)

The Department of Commerce provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office.  The decision on granting reasonable accommodation will be on a case-by-case basis.  TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339.

Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

To apply on-line, you must complete and submit an application by accessing the USAJOBS website at http://www.usajobs.gov. To begin, click the Apply Online button near on the right side of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.

To return to your saved application, log in to your USAJOBS account at https://my.usajobs.gov and place your cursor over “My Account” and then click on "Application Status."  Click on the position title, and then select Apply Online to continue.

If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk immediately by e-mail at mgshelp@monster.com or phone at 866-656-6831.  The help desk is available Monday-Friday, 7:00 a.m. to 8:00 p.m. EST.

REQUIRED DOCUMENTS:

A complete application consists of the following:

*Resume showing relevant experience; cover letter optional.  Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume should also list your education and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week.  Your resume will be used to validate your responses to the assessment tool(s).

*Veterans' Preference documentation.  If applicable, please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 OR Armed Forces certification letter specifying discharge or release from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed, VA letter, SF-15 (revised December 2004 or later), etc.)  to validate your claim.  For more information regarding eligibility requirements, please go to: http://www.fedshirevets.gov/job/vetpref/index.aspx.

*Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable.  See the “Other Information” section. 

*Education.  If this position requires higher education, you must submit an unofficial transcript or a list of courses that includes the following information:  name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.  Education completed in foreign colleges or universities may be used to meet the requirements.  If using foreign education to qualify, you must submit a certified evaluation of foreign equivalency to comparable U.S. education programs.  Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information.

You are not required to submit official documents at this time; copies are sufficient. 

Special Instructions for Foreign Education:  Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities.  Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.  A listing of these accredited organizations can be found here at http://www.naces.org/members.htm. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application.  Failure to provide such documentation when requested will result in lost consideration.

AGENCY CONTACT INFO:

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed.  You can check the status of your application by accessing the USAJOBS website at https://my.usajobs.gov and placing your cursor over “My Account” and then click on "Applicant Status.”

By submitting your application, you are certifying the accuracy of the information contained in your application.  If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed.  After making a tentative job offer, we will conduct a suitability/security background investigation.

You will be required to submit official documentation prior to appointment.  The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).