Proposal Accepted – What’s Next?
Guest Registration
All researchers (users and collaborators) coming to the CFN to work at a
facility must have an active appointment with Brookhaven National
Laboratory. To obtain or renew an appointment, users and guests must
complete a guest registration process and await approval. Early
registration is strongly encouraged because, in some cases, it can take up
to 120 days to obtain necessary approvals.
Please Note: Guests, visitors, and users who do not have approvals prior
to arrival will not be allowed on Brookhaven National Laboratory property.
Travel arrangements should not be made until approval of the appointment has
been granted.
Online Safety Training
All users are responsible for completing required training prior to
beginning an experiment. Training modules, in most cases, can be taken
online prior to arrival at BNL. Users must have permanent Guest or temporary
Guest Registration numbers to take courses. Taking courses prior to arrival
at BNL will help reduce the time needed for the check-in process.
The training you are required to complete depends on the equipment you
plan to use in your experiment. Please select all the equipment you will be
using, just as you selected it on your Proposal Form for this experiment.
Then press the "submit" button at the bottom of this page.
You will be shown the list of courses to complete as well as instructions
for locating them on the web. The list can be printed for future reference.
CFN users who have been to BNL previously in any capacity DO NOT need to
re-qualify training that will not expire during your stay at BNL. You can
check your "training history" at
training.bnl.gov to determine valid training.
Occasionally, computer hardware and/or software set-up can interfere with
users' ability to successfully complete the on-line training. There is some
guidance available on the training.bnl.gov website. But in some cases it may
be necessary to complete some training modules on site at BNL.
Note: Each member of the experimental team who will be coming to BNL to
work on this equipment is required to take this training. If you are not
coming to BNL, talk to your Principal Investigator. If you are the Principal
Investigator, please provide these training requirements to the rest of your
team.
User Agreements
The U. S. Department of Energy (DOE), Office of Basic Energy Sciences
(BES) requires that a User Agreement be executed for every accepted proposal
at its National User Facilities, such as the CFN. These agreements
stipulate the terms and conditions under which non-BNL employees may conduct
work at the CFN. If you are not a BNL employee, a user agreement must
be signed by your home institution as a prerequisite for research work to be
done at the CFN. Users are not permitted to do research work until a
User Agreement with that user’s home institution is established. Important
issues such as intellectual property and liability are addressed in the User
Agreement.
User Agreements are available in 5-year umbrella versions that, once
executed by all parties, apply to the current and all future CFN user
proposals submitted from the signatory institutions within that 5-year
period. The Agreement must be signed by a person from the user’s
institution who is legally authorized to enter into contractual obligations
for the user’s institution. Note: The user himself/herself is
generally NOT authorized to make these contractual obligations. If users
from multiple institutions are participating in one user project, User
Agreements are required from each institution before work can begin at the
CFN.
Any change in the terms and conditions requested by the user institution
must be approved by the U.S. Department of Energy. This can be a
lengthy process (6 months or more).
Please note the following:
- Non-proprietary
agreements cover open research done at any of BNL’s user facilities
- Proprietary agreements
are facility-specific. If you are conducting proprietary work at more
than one facility, you will need to have agreements with each facility.
If you are conducting both proprietary and non-proprietary work, you will
need to sign both agreements.
If you are conducting Proprietary research at the CFN, you must submit a
Statement of Work, which must be reviewed by the CFN for feasibility, signed
by the CFN Director, and approvedl by the DOE Brookhaven Site Office and the
DOE Chicago Operations Office.
How to Request a User Agreement
If your institution does not have a master user agreement with BNL,
complete the
Online
User Agreement Questionnaire. Fill in the requested information
and BNL will furnish the appropriate User Agreement(s) to your institution
for signature. This form may be submitted electronically by completing
the questionnaire and clicking the submit button or by printing and
returning a
printable version (PDF) via fax to 631-344-8686.
Address any questions to:
Jade Patterson
Guest, User, Visitor Center
Brookhaven National Laboratory
E-mail: agreements@bnl.gov
Phone: 631-344-5069
Fax: 631-344-8686
COSA Training
All users at the CFN must complete the CFN Operations Safety Awareness
(COSA) Training before they can access the facilities. COSA training is
conducted in person by a designated trainer at the facility where the user
will perform experiments. It is intended to provide the user with an
awareness of the specific safety issues and important operational
information specific to the facility. COSA trainings have no expiration
dates, but retraining may be necessary if there are significant changes to
the experiment content and/or safety policies.
COSA forms for the following facilities can be downloaded from the links
below:
Completed COSA forms are collected by the User Administration Office. The
forms are formal training records and will be later entered into the user's
training database.
Once a user has completed COSA training, the User Administration Office
will verify that all required training is complete, and that the SAF has
been approved. It is only then the user will be given controlled access to
the facility.
Each facility designates specific trainers to provide COSA training. COSA
trainers must be trained by another designated trainer when possible. A
designated COSA trainer should not self-train except under special
circumstances.
Each facility may decide how to provide the COSA training to users,
including those who begin experiments during off-hours. All users arriving
after the start of the experiment will be expected to complete their COSA
training at the time of arrival.
Last Modified: November 10, 2011
Please forward all questions about this site to:
Pam Ciufo.
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