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Transportation of Hazardous Materials and Nanomaterials
The following contains guidance for transporting materials to and from
BNL and for on-site transfers. All staff and users must adhere to Laboratory
guidelines when making plans to move materials either by commercial carrier
or in rented or personal vehicles.
BNL hazardous material transport guidelines apply for products that meet
the definition of hazardous materials according to 49 CFR 171.8 and
any nanomaterial that has known hazardous properties (toxic, flammable,
reactive). BNL guidelines are also provided for all other nanomaterials even
if they have not been identified as hazardous materials.
Some materials may be transported in personal vehicles as per “Materials
of Trade” (MOT) guidance. The regulations for transporting MOT are much less
restrictive and are based on a quantity limit for specific Department of
Transportation hazard classes. Transport of hazardous materials in
personal vehicles at BNL must comply with the rules for Materials of Trade,
AND be on the
BNL
Materials of Trade table, OR have prior approval of the Transportation
Safety Officer. However, due to building hazard zone restrictions, CFN
reserves the right to limit the acceptance of some quantities of chemicals.
See the section on MOT transportation (below) for details.
If you have any questions or are unsure if materials are considered
hazardous, ask the CFN safety staff:
Hazardous Material Transportation
Off-site to BNL:
- Arrange to have the hazardous materials packaged and shipped through
your shipping department, or obtain the services of a qualified broker,
which will package and ship the hazardous materials to BNL in compliance
with all Department of Transportation (DOT) and other applicable
regulations.
- The name of the Facility Contact should be listed as the receiver so that
your package can arrive before you and someone will be available to receive
it.
- You must call or email the Facility Contact and inform him/her that your
package is coming so arrangements can be made to pick up and properly store
your materials.
- Packages should be addressed to:
Brookhaven National Laboratory
Building 98, Central Receiving
Attn: Facility Contact Name; Bldg. 735
Upton, NY 11973-5000
USA
BNL to Off-site:
- If the chemical container is bar coded with a Chemical Management System
(CMS) label, remove the label, (even if you plan to return the material to
BNL at a later date), place it on a Chemical Management System Bar-Code
Label Removal Sheet, circle SARA Environmental Code # 2-Sent off-site, and
send the form to the CMS Team, building 120.
- All shipping must be done through the Procurement and Property
Management Division (PPM), Building 98 (NOT the Upton Post Office). Contact
the CFN User Administration Office, x 6266, and provide the following
information:
- Shipping address, including street number, receiver's name, and
telephone number, if available;
- Quantity per container, container description, and count;
- Exact chemical composition for reagent, solution, or mixture;
- Chemical form, (e.g., gas, solid, or liquid).
- Preferred transportation mode, (e.g., air or ground charge code) and
Material Safety Data Sheet (MSDS).
- Your name and contact information.
- Notify PPM in advance to coordinate shipment and prepare for off-site
transportation.
- If the material to be shipped was created at BNL, and no MSDS exists for
it, contact the Chemical Management System for assistance in developing an
MSDS. The Procurement and Property Management Division will not pick up
material that does not have an MSDS or approval from the Transportation
Safety Officer.
- Contact PPM, Building 98, at 344-2311 for pick-up and delivery to
Brookhaven's shipping facility. To prepare the material for pick up, package
it in the original manufacturer's container (or equivalent), make sure that
the material is secured and labeled, a copy of the MSDS is attached, and the
shipping memo, as prepared by the User Administration Office, is tacked onto
the outer box.
On-site (between buildings at BNL)
If your materials do not meet the definition of Materials of Trade
(discussed below) the transport must be evaluated through use of the BNL
On-site Transfer/Safety Assessment Form available
here.
Complete the form and forward it to Gerard Shepherd
(shepherd@bnl.gov) for
evaluation
Transportation of Nanomaterials
-
The inner package must be labeled as follows:
Download the label here and print on Avery Label #5264.
- Inner containers must be tightly sealed, rigid, and leak proof. Use
tape on the cap to prevent the container from being unintentionally opened.
- Place the inner container in a ≥ 6 mil plastic bag.
- The outer package (sealed cardboard box OR sealed plastic container) must
be filled with absorbent materials to protect the inner container and absorb
liquids in the event of an inner container failure.
Nanomaterials To and From BNL:
There are two classes of Nanomaterials with different transportation
handling requirements:
- Nanomaterials products that meet the definition of hazardous materials
according to 49 CFR 171.8, AND other nanomaterials that have been identified
as having hazardous effects, (even if not listed in 49 CFR 171.8) must be
packaged and labeled as indicated in the “Transportation of Nanomaterials”
section above AND be transported using the same criteria outlined in
“Hazardous Material Transportation (between BNL and other institutions)”.
- For Nanomaterials not identified to be hazardous:
- Package the nanomaterials as indicated in the “Transportation of Nanomaterials” section above.
- Prepare a document that describes the nanomaterials known properties and
include that and MSDS, if available, in the package.
- Notify the receiving organization to expect shipment.
- Shipment can be made by the most expeditious method that complies with
federal, state, and local law.
Nanomaterials On-site (between buildings at BNL):
Small quantities of nanomaterials that qualify as Materials Of Trade, and
are not identified as known to be hazardous, may be carried in private
vehicles when properly labeled and packaged. Large quantities must be
evaluated using the BNL On-site Transfer/Safety Assessment Form, as
described in “Hazardous Material Transportation”.
Materials of Trade transported on-site and off-site by personal vehicle
Materials of Trade (MOT) are hazardous materials, other than hazardous
wastes, that are transported in small quantities and carried on a motor
vehicle by a private individual in direct support of that persons business.
The rules for transport of MOTs are less restrictive than those for
commercial transport because of their lesser hazard. You need not have
shipping papers, emergency response information, placards, formal training,
or record keeping. You do need, good packaging and labeling, some knowledge
of this MOT exclusion (exclusion from the DOT rules for other materials),
and you must meet the quantity limitations assigned to the material you are
transporting.
Hazardous materials transported as MOTs must meet the following
requirements:
- You must meet the quantity limitations listed below. If your material
is not listed, ask someone on the CFN safety staff to help you.
- Your containers must be sealed, leak tight, and labeled with the common
name of the material on the container.
- Containers must be placed in boxes that are securely closed, secured
against movement, and protected against damage.
- Do not mix chemically incompatible materials within the same box.
- Have an MSDS for each hazardous material in transport.
- Read and possess the DOT Brochure; “What
Are Materials Of Trade, And What Regulations Apply?”
There is no MOT exclusion for:
- Radioactive materials.
- Compressed gasses.
- The Alkali metals; Sodium, Lithium, Potassium, Rubidium, and Cesium.
- These materials must not be transported in personal vehicles
There is no MOT exclusion for commercial aircraft.
Hazardous and radioactive materials must not be transported on commercial
aircraft.
MOT Quantity Limitations
Always limit the amount of material that you bring to the CFN to that
quantity needed for your experiment. If you purchase reagents in liter or
larger quantities at your home institution, transfer the few milliliters
that you need in another container, seal and label that container, and bring
that to CFN. Please do not bring more than you need, it complicates
transport, adds to risks and stresses our limited storage capability.
The following common reagents must be limited to less than or equal to
500 ml:
- Solvents: Alcohols, Hexane, Acetone, Toluene.
- Acids: Hydrochloric, Sulfuric, Acetic, Nitric.
- Alkalines: Sodium or Potassium Hydroxide solutions, Ammonium Hydroxide
- Other: Hydrogen Peroxide (= 30%).
The following cannot, in any quantity, be brought into the CFN without
pre-approval of the CFN ES&H Coordinator:
- Acids: Hydrofluoric
- Solvents: Chloroform, Benzene.
Researchers are urged to contact the CFN Facility Leader where the work
is planned, because many of the standard chemicals and materials are already
available.
Trucks
Users who bring trucks on site must assure that the vehicle is not
overweight and that the load is well balanced and secure. Give BNL
Procurement and Property Management Division (PPM), 631-344-2311, at least a
few hours notice before arriving with your truck. PPM is closed outside of
the routine business hours of 8:30 am – 5:00 pm weekdays.
PPM has a truck scale and arrangements must be made to have your truck
weighed and inspected before departing from the site by calling x 2311.
Truck shipments must be accompanied by a completed BNL Shipping memorandum
and it is your responsibility to assure that your truck is properly loaded.
If your materials do not meet the MOT requirements, they do not belong on
the truck and must be shipped through a commercial carrier.
Chemical Management System (CMS) bar codes
The BNL Chemical Management System is used to track the quantities and
locations of chemicals on site. Any chemicals purchased through the BNL
Procurement and Property Management (PPM) Division will arrive at CFN
already entered into the CMS and with bar codes on the containers. Any
chemicals that you bring to CFN that will remain in storage here after you
depart, must also be bar coded and entered into the CMS. Materials that you
bring, that will be on site for a few days, and that will be depleted or
leave when you depart, need not be bar coded and entered into the CMS. You
must provide an MSDS to keep associated with a non-CMS coded chemical while
it remains in the CFN facility.
If you need to have your containers bar coded and entered to the CMS or
if your container has a bar code on it and you empty it, move it between
buildings, or remove it from site, you must update the system to keep the
inventory current. You can enter new materials, transfer existing materials,
or delete a material from the database on the web at this URL:
Chemical
Management System
When you go to this page click on, CMS Web Forms. There you will find
instructions on how to proceed. It will take two or three days to receive a
new bar code sticker by BNL interoffice mail. If you need your bar code
sticker sooner, contact the CMS group at x 2028 and they will come over with
the sticker right away.
Last Modified: April 1, 2009 Please forward all questions about this site to:
Pam Ciufo.
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