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Indirect Cost Services

Acquisition Services Directorate’s (AQD) Indirect Cost Services (ICS) negotiates and issues indirect cost rates on behalf of the Federal Government. Indirect costs include expenses (such as advertising, computing, maintenance, security, supervision, etc.) incurred in joint usage and difficult to assign to or identify with a direct function or program.

Our services help ensure that indirect costs paid by the U.S. Government are legally sound, fair, and equitable.

ICS Negotiation Partners

• ICS negotiates with organizations that receive the majority of their Federal funding from the Department of the Interior (DOI) - or are designated by the Office of Management and Budget (OMB) to negotiate with DOI – such as insular areas and tribal governments.


• ICS also negotiates with various nonprofit organizations on behalf of other Federal agencies or departments through interagency agreements.

Initiating a Rate Negotiation Process

• Our rate negotiation process begins when you submit an indirect cost rate proposal (ICP) with supporting documentation, including your audited financial statements.

Guidance for Preparing and Submitting an Indirect Cost Proposal

• Guidance for preparing your indirect cost proposals (ICPs) or cost allocation plan (CAP) differs depending on the organization type. Click on the link below for guidance and tools for your organization.
  
  Non Profit Organizations
  
  Insular Areas, State and Local Governments
  
  Indian Tribal Governments
  
  Visit ICS FAQs for help.

Submission Timeframes for ICPs

• The ICP or CAP is due annually and must be submitted within 6 months following fiscal year closeout. Some examples:
  
  If your fiscal year ends on September 30th, your ICP or CAP is due by March 31st
  If your fiscal year ends on December 31st, your ICP or CAP is due by June 30th
  If your fiscal year ends on June 30th, your ICP or CAP is due by December 31st
  
  Please be advised that we do not solicit proposals. Proposals are processed on a first-in, first-out basis.

Contact Information for Additional Questions or Submittals

Indirect Cost Services
Acquisition Services Directorate, National Business Center
U.S. Department of the Interior
2180 Harvard Street, Suite 430
Sacramento, CA 95815
Phone: 916.566.7111   Fax: 916.566.7110
Email: ics@nbc.gov


Disclaimer
We have made every attempt to ensure that the information on this site conforms to current laws, regulations, and guidance governing the negotiation of indirect cost rates. Please understand that the actual texts of these laws, regulations, and guidance are the definitive sources for information and direction on indirect cost rate negotiations. Individual agencies responsible for developing and enforcing regulations on indirect costs may clarify their regulations from time to time, which can change how you apply the regulations in negotiating your indirect cost rates.