New Hire Process

Contents:

Please note that incomplete or missing forms or documents will result in a delay of the employee's EIS access, initial paycheck, benefits enrollment, and ability to attain a parking permit.

HR Services meets with all new retirement-eligible Staff and Faculty members (excluding adjuncts under 100% FTE) on the initial day of employment.

New Hire Forms

Prior to the inital day of employment, the following information should be forwarded to Human Resources:

  • Criminal History Check Authorization Form completed and signed by applicant
  • Payroll Authorization Form (HRM-6)
  • Staff Application Form printed from the PeopleAdmin system (since all applicants are now required to apply online), and signed by the new hire.
  • Documentation of at least two employment verifications
  • Official transcript(s) of highest degree earned or hours completed if required for position OR was a selection factor for the vacancy.
  • Certification documentation – if a professional certification or affiliation is either a required qualification or a selection factor for the vacancy.

The New Hire Forms Packet contains the forms that should be completed and forwarded within the first three days of employment.

Individual forms can also be obtained by clicking on the links below:

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New Hire Information

The New Hire Informational Packet contains all of the required information that we must provide new hires upon employment. This packet should be printed and provided to the employee to review and for future reference.

Individual forms contained in this packet include:

  • Welcome Letter - Microsoft Word
  • COBRA Notifications - Adobe Reader
  • Notice of Election Exemption under HIPAA - Adobe Reader
  • Drug and Alcohol Brochure (Adobe Reader) and University Policy (HTML) regarding "Illegal Drugs and Alcohol"* - Español: 1ª parte 2ª parte
  • AIDS in the Workplace Pamphlet - Adobe Reader
  • Information Security for UNT Faculty and Staff - Español
  • Property Accounting/Political and Legislative Influence Prohibited/Political Activities- Adobe Reader - Español
  • Orientation for Insurance and Retirement Eligible Faculty and Staff - Español
  • Policy excerpt from UNT Standards and Principles of Ethical Conduct
  • Policy excerpt from Dual Employment Policy and Tax Deferred Account (TDA) Program
  • Selective Service Registration Information Sheet - Español
  • UNT Major and Minor Work Rules

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Adjuncts & Salaried Positions

Adjuncts who are 100% FTE meet with HR Services on the initial day of employment.  Adjunct positions that are less than 100% FTE do not meet with HR Services.  Paperwork for adjunct positions less than 100% should be completed by the department and forwarded to Human Resources.

The Salaried New Hire Forms Packet contains the forms that should be completed and forwarded within the first three days of employment for adjuncts who are less than 100% FTE and all other salaried positions.

Individual forms can also be obtained by clicking on the links below:

The Salaried New Hire Informational Packet contains all of the required information that we must provide hourly new hires upon employment. This packet should be printed and provided to the employee to review and for future reference.

Individual forms contained in this packet include:

  • Eagle Guide and Employee Handbook
  • Drug and Alcohol Brochure (Adobe Reader) and University Policy (HTML) regarding "Illegal Drugs and Alcohol"* - Español: 1ª parte 2ª parte
  • AIDS in the Workplace Pamphlet - Adobe Reader
  • Information Security for UNT Faculty and Staff - Español
  • Property Accounting/Political and Legislative Influence Prohibited/Political Activities- Adobe Reader - Español
  • Policy excerpt from Dual Employment Policy and Tax Deferred Account (TDA) Program
  • Selective Service Registration Information Sheet - Español
  • COBRA Notice
  • FMLA Fact Sheet
  • Crime Security Awareness & Prevention Brochure
  • USSERA
  • Whistleblower Act
  • Office of Compliance Information
  • UNT Hazardous Chemical Protection & Right to Know Plan

Hourly Positions

The Hourly New Hire Forms Packet contains the forms that should be completed and forwarded within the first three days of employment.

Individual forms can also be obtained by clicking on the links below:

The Hourly New Hire Informational Packet contains all of the required information that we must provide hourly new hires upon employment. This packet should be printed and provided to the employee to review and for future reference.

Individual forms contained in this packet include:

  • Drug and Alcohol Brochure (Adobe Reader) and University Policy (HTML) regarding "Illegal Drugs and Alcohol"* - Español: 1ª parte 2ª parte
  • AIDS in the Workplace Pamphlet - Adobe Reader
  • Information Security for UNT Faculty and Staff - Español
  • Property Accounting/Political and Legislative Influence Prohibited/Political Activities- Adobe Reader - Español
  • Orientation for Insurance and Retirement Eligible Faculty and Staff - Español
  • Policy excerpt from UNT Standards and Principles of Ethical Conduct
  • Policy excerpt from Dual Employment Policy and Tax Deferred Account (TDA) Program
  • Selective Service Registration Information Sheet - Español
  • UNT Major and Minor Work Rules

If the hourly employee is a minor, the following form should be completed and forwarded with above paperwork to Human Resources.

Parent/Guardian Consent for Employment of Minor

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Additional Resources

Recruitment Toolkit

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