Learn how to use and register for FederalReporting.gov
On Aug. 17, 2009, recipients of Recovery Act funds began to register at FederalReporting.gov, the first step in reporting expenditures of Recovery funds as required by the Recovery Act. FederalReporting.gov was created to collect all the data that recipients will enter between Oct. 1, 2009, and Oct. 10, 2009 – and during the reporting period following every calendar quarter from here forward. To assist in the reporting process, we have provided answers to some Frequently Asked Questions. This section will be updated periodically with additional information.
Q: Who needs to register at FederalReporting.gov?
A: Federal Agencies - federal agencies that have awarded and/or disbursed Recovery Act funds.
Prime Recipients - organizations that have received Recovery Act awards (federally awarded contracts, grants, and loans) directly from a federal agency. Prime recipients must also track and monitor reporting delegated to their sub-recipients.
Sub-Recipients - organizations that have received Recovery Act awards from prime recipients and were delegated by the prime recipient to report on Recovery Act projects. If the prime recipient is reporting on your behalf, you do not need to register.
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Q: Are there any registration prerequisites for federal agencies?
A: Yes. To register as a federal agency, you need:
- Email Address - register with your federal agency email only (using the extension .gov, .mil, or .us).
- Department /Agency Name - FederalReporting.gov provides a drop-down menu of the departments/agencies with associated two-digit federal agency codes. Select your federal agency's appropriate highest level department or agency from that list.
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Q: Are there any registration prerequisites for recipients?
A: Yes. To register as a recipient, you need:
- Email Address
- DUNS Number - Prime and sub-recipients must know their organization's DUNS number (a business identification number). If you need a DUNS number, visit D&B at http://fedgov.dnb.com/webform.
- Central Contractor Registration (CCR) - Prime and sub-recipients of financial assistance (i.e. loans and grants) must be registered in CCR, a government database. Register at http://www.ccr.gov.
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Q: Who needs to get a DUNS number?
A: Each entity (except individuals) that receives Recovery Act funds directly or indirectly should have a DUNS number. Prime recipients and sub-recipients need the DUNS number for their organization for registering and reporting. The DUNS number should match the one on the award document or contract. Recipients only need to register with one DUNS number but can report for multiple DUNS numbers associated with their organization.
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Q: My organization has more than one DUNS number. How do I know which DUNS number to enter when I register?
A: You need to provide the DUNS number associated with your award. If no DUNS number is listed on your award document or contract, please go back to your application and use the DUNS number you provided to the federal agency at that time.
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Q: Can multiple individuals within our organization register as FederalReporting.gov users?
A: Yes, multiple individuals within your federal agency or recipient organization can register.
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Q: When will FederalReporting.gov be open for registration?
A: The FederalReporting.gov website opened for registration only beginning August 17, 2009. The Service Desk offering technical support began operation on that date as well.
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Q: When do I begin reporting?
A: The reporting period runs from October 1 to October 10, 2009.
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Q: For what period of time do I need to report?
A: The first reporting period starts at the date of award and goes through September 30, 2009.
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Q: Do I have to report if I have not yet received or spent any funds?
A: If you have not yet been given an award, you do not have to report.
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Q: I am a sub-recipient. Do I need to report?
A: You may or may not need to report, depending on what is required under your contract. Work with your prime recipient to identify your requirements.
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Q: How will recipients submit reports into FederalReporting.gov?
A: There are three basic ways to submit reports:
- Online data entry in your web browser
- Excel spreadsheet
- Custom software system extract in XML
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Q: Where can I get more guidance or information?
A: There are detailed FAQs for technical questions on the FederalReporting.gov website located at: https://www.federalreporting.gov/federalreporting/faq.do. For policy related questions and answers on recipient reporting, OMB has published FAQs located at: http://www.whitehouse.gov/omb/recovery_faqs/. Additional guidance for contractors is being developed and will be available soon.
For more information on registering and reporting, go to www.FederalReporting.gov
DATES TO REMEMBER:
August 17, 2009 — Registration Begins
October 1, 2009 — Reporting Period Begins
October 10, 2009 — Reporting Period Ends
October 11 to October 29, 2009 — Agency and Recipient Data Validation
October 30, 2009 — Reports Finalized