Travis County Parks

Parks Rental Agreement

Travis County Parks Rental Agreement

Applicant agrees to the following terms and conditions:

1. A responsible party (21 years of age) or organization representative must complete the reservation form.

2. Reservation forms must be completed and received at the Parks Reservation office at least (48) hours prior to the reservation date for the date to be held.

3. If conflicting schedules among user groups cannot be resolved through the County Parks Reservation staff, the Parks Department may elect to use a lottery to resolve the conflict.

4. All groups are required to have one (1) chaperone at least 21 years old for every (25) participants under the age of 18.

5. All users must follow Travis County Parks Rules and Regulations, and while in a Lower Colorado River Authority (LCRA)/Travis County park, users must also comply with LCRA rules and regulations.

6. At the time a reservation is made, if the responsible party expects a group of 2500 or more persons to use a rented facility within a 5 hour period, the responsible party shall be required to provide the Department with a written plan outlining traffic and/or pedestrian control, provision of on-site security and medical response, disposal of trash and garbage, and provision of temporary restroom facilities.

7. Travis County does not charge for use of a sports field (baseball, football, basketball, volleyball, or soccer) by a sports team composed primarily of minors and sponsored and supported by a nonprofit organization. For a Youth Organization to qualify for a waiver of fees for use of a sports field, the organization must provide documentation of certification of non-profit status prior to making a reservation.

8. The user agrees to adhere to all Texas Department of Health regulations governing the sale of food products to the public.

9. Alcoholic beverages are not permitted in facilities that have been reserved by, and are in use by, youth organizations. For non-youth events, the coordinator must possess and display a valid permit from the Texas Alcoholic Beverage Commission authorizing the sale of alcoholic beverages at the rented facility.

10. All trash, including ground litter, created by the user or participants, shall be placed in proper receptacles. Concession stand trash shall be removed from the building area and placed in a dumpster at the end of each day.

11. Travis County Parks rainout policy governs the use of all sport fields. Rainout #: 854-9437.

12. Request for refunds on all Travis County facilities must be made 6 working days prior to the event. The rescheduling of any event must be done 48 hours in advance.

13. The use of a park facility for storage of equipment or supplies must be authorized by the Parks & Natural Resources Division Director, or his/her designee. Travis County is not responsible for lost, stolen, or damaged property kept or stored on County property.

14. Rented facilities may not be sublet or assigned to others. Entry fees or parking fees may not be charged by the user. Persons or organizations that reserve the sports fields will have first right of refusal to rent the adjoining concession stand for the same reservation period.

15. Travis County will make every effort to ensure that fields will be playable by reservation time. Youth organizations that are not required to pay a sports field user fee are responsible for making final preparations, including raking, lining, and setting bases or goals before field use. Travis County will provide bases, chalk, goals, and chalking equipment if needed.

16. Disorderly Conduct, or Assault, as defined by the Texas Penal Code, will not be tolerated. Such actions include, but are not limited to, abusive, indecent, profane, or vulgar language that might cause a breach of the peace; or threatening or causing physical contact with someone else who might consider the contact offensive.

17. Violations of facility rules and regulations during the rental period will result in a written warning issued to the group or organization of record. A second written warning will result in forfeiture of facility use for (90) days from the date of the second warning. A third written warning will result in forfeiture of facility use for one year from the date of the third warning.

18. Applicant will pay all fees as required by the Travis County Parks Rental Fee Schedule. Applicant agrees to reimburse the County for any damage caused by the applicant or members of the applicant's organization to County facilities, equipment, or personalty during the rental period.

I certify that I am an authorized representative of above organization and agree to the terms and conditions listed above. I have received a copy of the Travis County Parks Rules. In consideration of the use of the above facility, the organization or individual named above agrees to hold Travis County, its agents, employees, sponsors, volunteers and officials, while acting within the scope of their duties, harmless from all negligence, causes of action, demands and claims, attorney fees, including cost of their defense, arising in favor of the organization, the organization's employees, or third parties on account of personal injuries, death or damage to property arising on the premises or in any way resulting from the use of above property, whether such action or omission is wholly or partially the cause of the organization or individual. This release and hold harmless would not apply to any claim specifically allowed pursuant to the Texas Tort Claims Act.

Last Modified:

Thursday, September 18, 2008 3:33 PM