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Motor Carrier Open Records Requests

Information on specific manufactured housing permits is available on-line at no charge. To access proof of permit issuance, see the Manufactured Housing Permits (HB785) Report.

Motor carrier vehicle, registration, and insurance information is available on-line at no charge. See Motor Carrier Inquiry.

Your open records request must contain:

the specific information you are seeking,
a contact person's name and phone number,
instructions on how the information is to be delivered, and
payment information.

To expedite shipping, provide a credit card number with your request.

Please fax your request on letterhead to (512) 467-3960 and specify that your request is being made under the "Public Information Act."

For motor carrier-related open records questions, call (512) 467-3928. If you have technical questions regarding the databases, please call (512) 302-2148.

Obtaining MCD Information

Database records are in Dbase III format stored on CD ROM.
The customer is responsible for having DBase III- compliant software in order to view the data (MS Access, MS Excel). TxDOT does not provide browsers or viewers.
Each CD ROM contains a text file with instructions for database use.
File structures are available with each request.
Cost is calculated according to the length of time it takes to extract the information from servers, mainframe platforms, etc.
Fees are payable by MasterCard, Visa, Discover, American Express, personal or business check, cashier's check, or money order. Add $1 to credit card orders. When paying by check, cashier's check, or money order make payable to the Texas Department of Transportation and send to Texas Department of Transportation (MCD-BC), 125 East 11th Street, Austin, TX 78701-2483.
To expedite shipping, provide credit card number with your request.
Information can be shipped by U.S. Mail, Federal Express, United Postal Service, Airborne Mail, or DHL.

Databases

The following databases are available on CD-ROM at a cost of $72.60 each (plus postage and handling).

Motor Carriers
Household Goods Carriers (HHG)
Hazardous Materials Carriers (HAZ)

These databases contain contact and insurance information for motor carriers registered or licensed to operate in Texas. Motor carrier information includes company name, address, phone number, company, or carrier type, TxDOT certificate number and ID, and vehicle count. Insurance information includes insurance company, policy number, policy status, amount of coverage, and TDI number.

Expense	Time	Rate	Total*
Programming	2 hours	$28.50 per hour	$57.00
Client/server time	1 hours	$2.20 per hour	$2.20
PC/LAN time	1 hours	$1.00 per hour	$1.00
Overhead		Total programming x 20%	$11.40
CD ROM	1 disc	$1.00 each	$1.00
			$72.60

Non-Database Information

The total cost of fulfilling a request is based on applicable fees

Requests for Information	Time
Personnel and Research	$15 per hour
Labor	$26 per hour
Computer resources	$1 per hour
Overhead	20% of labor fee or personnel and research fee
Photostatic copies	10$ each
CD ROM	$1.00 each
Court certification	$1.00 per request