Archival Records Appraisal Reports
for Texas Agencies
Background
Since 1988, state agencies have been required to prepare
records retention schedules. These schedules are comprehensive lists that
indicate the length of time a specific group of documents -- called a
records series -- must be retained. Some records series, such as board
meeting minutes, may need to be retained permanently, while others are
designated for a set number of years.
Some records, however, may have a continuing value to
the State of Texas or its citizens that extends beyond their useful life
in a specific agency. These records series are considered "archival" and
are transferred by the agency to the State Library and Archives. At the
Archives and Information Services Division, the records are made available
for administrative and research uses and they are preserved and protected.
In September 1995, recognizing the fact that records
series are best evaluated for their long-term value in the context of
all the agency's functions, the division embarked on a comprehensive program
to appraise every records series likely to have archival value in each
state agency.
Archivists were reassigned from managing records currently
in the collection to conducting agency-by-agency appraisals. By working
closely with records administrators at selected agencies, appraisal archivists
are able to more accurately identify archival records series and sanction
eventual destruction of non-archival series.
Agency-wide appraisal reports contain valuable information
and we hope that presenting them on the Internet will distribute the information
further. The last agency-wide appraisal was completed in March 2001. Appraisal
continues with reports on one or a small group of records series.
Using the Reports
Records Appraisal Reports are comprehensive accounts
of the process of appraising the records of an agency and of the resulting
appraisal decisions. The reports can be read to determine (as of the date
of the report) which records of an agency are of archival value; which
records the Texas State Library and Archives Commission holds; which records
the agency maintains and for how long; and which records are not archival.
In the list below, series-level appraisals can be distinguished
from agency-wide appraisals by the inclusion of the series titles.
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Links to Reports
Appraiser
Licensing and Certification Board
Architectural
Examiners, Board of
Attorney
General Desk Calendars/Appointment Books
Attorney
General News or Press Releases
Cancer Council
Capitol
Committee, Inc.
Criminal Justice,
Department of
Criminal
Justice, Department of, Facilities Division Building Construction Project
Files
Criminal
Justice, Department of, (formerly the Texas Department of Corrections)
Facilities Division (formerly the Construction Division) Construction
Division Administrative Files
Criminal Justice
Department of, (formerly the Department of Corrections) Facilities Division
(formerly the Construction Division) Sunset Self-evaluation Working Files
of the Construction Division
Criminal
Justice, Department of, State Counsel for Offenders Legal Offender Files,
Trial
Environmental
Quality, Commission on, Chief Engineer's Office National Dioxin Study
Environmental
Quality, Commission on, Office of Permitting, Remediation and Registration,
Water Supply Division Water Districts - Annexed, Abolished and Dissolved
Ethics Commission
Funeral Service
Commission
Health
Facilities Commission
Historical Commission
Human Services, Department
of
Insurance,
Department of, State Fire Marshal Key Rate City Files
Jail
Standards, Commission on
Jail Standards, 1998 Addendum
Judicial Conduct,
Commission on
Land Surveying,
Board of Professional
Land Surveying, 2000 Addendum
Land
Surveying, 2001 Addendum
Law Library
Legislative Reference
Library
Natural
Resource Conservation Commission Office of Permitting, Remediation and
Registration Certificates of Adjudication
Natural
Resource Conservation Commission Office of Permitting, Remediation and
Registration Water Rights Files
Natural Resource
Conservation Commission Office of the General Counsel Speeches and Papers
Nurse Examiners,
Board of
Optometry Board
Pardons
and Paroles, Board of, Full Pardon Files
Parks and Wildlife
Department
Parks and Wildlife, 2000 Revised series reviews
Parks and Wildlife, 2002-ongoing Additional series reviews
Pharmacy, Board
of
Plumbing Examiners,
Board of
Preservation
Board, State
Private Investigators
and Private Security Agencies, Board of
Private Investigators...,1998 Addendum
Prosecuting
Attorney, State
Psychologists,
Board of Examiners of
Public Utility Commission
Public Utility Commission, 1999 Addendum
Public Utility Regulation,
Task Force on
Railroad Commission
Part 1
Railroad Commission
Part 2
Real Estate
Commission
Secretary of
State Republic of Texas Records (Appraisal of archival holdings)
Secretary of State
State of Texas Records (Appraisal of archival holdings)
Secretary
of State Texas Register Section Correspondence - Administrative
Structural
Pest Control Board
Structural Pest Control Board, 1997 Addendum
Sunset Advisory
Commission
Sunset Advisory Commission, 1999 Revision
Teacher
Retirement System Selected Record Series
Texas National Research
Laboratory Commission
Transportation,
Department of, Austin District Engineer Administrative Correspondence
Transportation,
Department of, Building Facility Construction Projects, Successful Bid
Proposals
Transportation,
Department of, Texas Turnpike Authority Division, Reports and Studies,
Feasibility Analyses
United
States 45-star flag
Veterans Commission
Veterans Commission, 2000 Addendum
Workforce
Commission General Counsel Selected Record Series
Youth Commission
Youth Commission, 2004 Addendum
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