Texas Department of Insurance

COMMISSIONER'S BULLETIN #B-0010-09

March 4, 2009

TO: ALL INSURANCE COMPANIES, CORPORATION, EXCHANGES, MUTUALS, RECIPROCALS, ASSOCIATIONS, LLOYDS, OR OTHER INSURERS WRITING WORKERS’ COMPENATION AND EMPLOYERS’ LIABILITY INSURANCE IN THE STATE OF TEXAS, THEIR AGENTS AND REPRESENTATIVES, ANDTO THE PUBLIC GENERALLY

RE: Electronic Submission of Proof of Coverage (POC) Information to the Texas Department of Insurance

The purpose of this bulletin is to notify insurers that the Texas Department of Insurance (Department) in accordance with Texas Labor Code §402.0111(b), has designated a single data collection agent, the National Council on Compensation Insurance, Inc. (NCCI), to collect workers’ compensation Proof of Coverage (POC) information for the Texas Department of Insurance – Division of Workers’ Compensation (TDI-DWC).                 

Beginning June 2, 2009 all insurance companies licensed to write workers’ compensation insurance in Texas will be required to submit their proof of coverage information to NCCI.  Insurance companies that currently submit POC information to NCCI will not be affected by this change.  However, insurance companies that do not currently submit POC information to NCCI should contact NCCI immediately to begin the process of transitioning this data reporting in order to remain in compliance with the Department’s data reporting requirements. 

28 TAC §110.1 identifies the specific filing requirements and time frames for insurance companies to provide coverage information.  Submission of POC information to NCCI fulfills the requirement of providing insurance coverage information to the Department only if the submitted information is accurate, complete, and consistent with the International Association of Industrial Accident Boards and Commissions’ (IAIABC) POC reporting format for Texas.  

Insurance companies may access the POC Compliance Guide for Texas as well as the IAIABC’s POC Data Element Reporting Requirements for Texas (circulars POC 02-05 & POC 02-06) on NCCI’s website at: https://www.ncci.com/nccimain/pages/default.aspx.  

Insurance companies that need assistance in transitioning POC reporting from another vendor to NCCI, as well as new insurance companies that need assistance to begin reporting POC information to NCCI, may contact Amy Royce with NCCI at (561) 893-1066 or by e-mail at amy royce@ncci.com.  For questions regarding the information in this bulletin, please contact Sherry Brunson, Manager of Records Management and Support, Division of Workers’ Compensation at (512) 804-4104 or by e-mail at: sherry.brunson@tdi.state.tx.us.

For more information contact: