Welcome to the TFC Conference Room Reservation System
Representatives from state agencies may remotely schedule the use of conference rooms in many state office buildings by using the Conference Room Reservation System database. A modern CSS compliant browser is needed to use this system. If the calendar on the left is not visible with a Microsoft Internet Explorer browser, an upgrade to Microsoft Internet Explorer Version 6 will be required, or the use of the FireFox browser.
Registering within the Database
Please email BMConf@tfc.state.tx.us to obtain a user name and password. Include within the email the following information:
- E-mail address
- Office telephone number
- Eight-character password mixing letters and numbers. (Please don't include other characters or symbols as the system will not allow these within passwords).
Please call (512) 463-3354 to contact the TFC Conference Room Administrator.
Updating Registrations:
Please email BMConf@tfc.state.tx.us whenever an account is no longer needed due to an employee transfer or termination. The Conference Room Administrator will disable access, and will be able to modify or remove future reservations for the account.
Using the Database
The left and right arrows at the top of the calendar are used to navigate from month to month. Selecting a day in the calendar will display the schedule for that date on the right-hand side. Only the schedule for the currently selected room is shown. To view the schedule for another room, select it from the drop-down box and press the Select button.
Please note: any time slot marked "Reserve" is available to be reserved by a registered user. To schedule the currently selected room simply select the appropriate "Reserve" link corresponding to the meeting start time. The name, phone number and e-mail address of the registered user will be displayed within the window and another?s name, number and e-mail address may be substituted. A confirmation e-mail will be sent to the e-mail address that is entered here.
Ninety (90) Day Policy
TFC allows bookings of shared conference rooms up to ninety (90) days in advance for all meetings that are not Board or Commission meetings. Board or Commission meetings may be reserved further than ninety (90) days into the future, and may take precedence over other requests.
TFC reserves the right to delete reservations made more than ninety (90) days in advance from the Conference Room Reservation System database.
Select this link for Help on using the Reservation System