KiMo Theatre Rental Application

Please DO NOT Submit an Application....

• ..unless you have already contacted our General Manager and been told that the date(s) is/are available for you, AND made arrangements for paying your Booking Deposit.
• ..if you have not contacted our Technical Manager and discussed your event's backstage and technical needs.
• ..if your Event or Organization cannot meet the requirements listed on our Rental Information page.

Submission of this application does not ensure your rental, it is only an application.

Fill in the application as completely as possible. Estimate if necessary. Call us if you have questions or need assistance with the form.  ‘Required’ fields that are incomplete will prevent delivery of the form.

Event Information

Name of Proposed Event (Required)

Description of Event (Required)

Is this event open to the public? Is the subject matter or content suitable for all ages? (Required)

Yes
No

If no, explain.

Contact Information

Organization Name (Required)

Mailing Address (with City & State) (Required)

Zip Code (Required)

Phone Number (with area code) (Required)

Fax

Website

Contact Person/Producer (Required)

Daytime phone (Required)

Email (Required)

Cell phone

Alternate Contact Person

Alternate Person's Daytime Phone

Will one of these two persons be at the KiMo during all presentations of this event? (Required)

Yes
No

Commercial or Nonprofit? (Required)

Renter must provide proof of non-profit / 501c3 status.

Commercial
Nonprofit

Fed. Tax ID #

Is this event sponsored or co-sponsored by a City of Albuquerque Department or Division? (Required)

Yes
No

If yes, department or division name

City of Albuquerque Contact Person

Daytime phone

Alternate COA Contact Person

Daytime Phone

Dates and Times

List all days/dates and the specific starting and ending times you wish to use the theatre, from the time the first set-up person arrives, until the load-out/clean up is finished and the last person leaves the building. If you are requesting to use the KiMo for MORE THAN ONE DAY please also follow the instructions for the last item in this section.

Requested starting date (Required)

-- 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 / -- January February March April May June July August September October November December / -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Ending date (Required)

-- 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 / -- January February March April May June July August September October November December / -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Move In and/or Set-up starting time (Required)

Must not be less than 3 hours prior to your first Rehearsal or Performance starting time.

Rehearsal or sound check, starting time

Rehearsal or Sound Check Ending Time

Performance starting time (Required)

Performance ending time (Required)

Performance #2 starting time, (if applicable)

Performance #2 ending time

Other, explain.

Load-Out and clean up finished by, time. (Required)

Schedule extra load-out time. Time scheduled but not used at the end of the load-out is not charged.

This 'Multiple Day Schedule Attachment' option is temporarily off-line. Please attach & send your schedule in a separate email.

Send to: kimotheatre@cabq.gov - - A file or document (Word, Excel, PDF, etc.) containing an outline of your scheduling request. Please include arrival & departure times and rehearsal & performance start times for each day. List all days/dates and the specific starting and ending times you wish to use the theatre. From the time the first set-up person arrives, until the load-out/clean up is finished and the last person leaves the building.

Front of House

If you have questions about items in this section please call our General Manager at (505) 768-3589.

Will tickets be sold for this event? (Required)

If tickets are sold it requires using the KiMo’s contracted ticketing system. Ticket sales setup requires at least 5 business days after the submission of a Ticket Sales Setup Form. All ticket sales are subject to a City mandated service fee of $1.50 per ticket.

Yes
No

If no, explain.

Would you prefer seating at your event to be General Admission or Reserved Seating?

General Admission
Reserved Seating

Will you provide Ushers & Lobby staff for this Event ? (Required)

Your Front of House/Lobby persons must be at least 18 years old, arrive at the theatre at least one hour prior to the event and stay until the audience is gone. Will you provide a minimum of 12 persons as Front of House staff for this event?

Yes
No

Will you (Renter) provide persons to sell "At the Door" tickets? (Required)

"At the Door" tickets should go on sale 1 hour prior to each showtime. You must provide your own change for cash sales. Cash or checks only.

Yes
No

If admission tickets are not sold, how will you limit the seating at your event to a maximum of 650?

Intermission(s) (Required)

Will there be an intermission?

Yes
No

How many?

How long?

Will you be providing any Food or Beverage service? This includes backstage. (Required)

Yes
No

If yes, explain.

Do you want to sell, give away or display anything in the lobby? (Required)

Please note that there is very limited space for tables and/or displays in the KiMo Lobby.

Yes
No

If Yes, what kind of items?

Lobby Displays, Concession or Catered Food Service: Set-up starting time.

Please allow at least 1 hour between the lobby set-up COMPLETION and your Event starting time.

Will you be having a reception in the lobby? (Required)

Stand up receptions with food or beverages before or after a performance are limited to the lobby areas only. Maximum occupancy is 150 persons. Receptions with seated guests cannot be accommodated.

Yes
No

Reception starting time

Ending time

Backstage/Technical

If you have questions about this section, please contact our Technical Manager at (505) 768-3578. Incomplete information will delay the processing of your request.

Who on your staff is responsible for coordinating the backstage / technical needs of the event? (Required)

Daytime phone (Required)

Email

Cell Phone Number

Describe the technical needs of your production. (Required)

List ALL items needed for your event: 'In-house' or 'Independent' lighting design, sound equipment & number of microphones, video projection, film projection, etc. The KiMo cannot provide equipment it does not have. Please CONFIRM the availability of critical items. If you need any assistance with determining the technical needs for your event call the KiMo’s Technical Manager, 768-3578.

Describe ALL Special Effects to be used as part of your production. (Required)

Candles, flame, cigarettes, incense, strobe lights, smoke or fog, break-away props, body paint, glitter, firearms, toy or prop weapons, food heating equipment, food and liquids including drinking water, animals, confetti, etc. Non-disclosure of your use of these (and other) items can result in the cancellation of your event.

Will you have performers from the ages of 13 to 17? (Required)

You must provide at least 1 chaperone for every 10 performers under the age of 18.

Yes
No

If Yes, how many?

Will you have performers 12 or younger? (Required)

Yes
No

If Yes, how many?

Are you hiring any Professional / Touring performers for this event? (Required)

If yes, you MUST send us a current copy of their Technical Rider as part of this Application. Riders more than 1 year old are not acceptable. Email to: kimotheatre@cabq.gov

Yes
No

Total number of all event participants, performers and onstage and backstage personnel. (Required)

Will you need to use the dressing rooms? (Required)

Maximum dressing room capacity is 40 persons.

Yes
No

Have you read all the information in the Backstage Rules section of our Rental Information page? (Required)

Yes
No

Will you be recording, videotaping, photographing or broadcasting your event? (Required)

Yes
No

Will you be inviting any members of the Media to this event? (Required)

Yes
No

If Yes, explain

During your time scheduled at the KiMo will you be conducting a photo shoot session for documentation, publicity or other purposes? (Required)

Yes
No

Photo shoot starting time

Photo shoot ending time

Trained Theatrical Technicians

A minimum of two persons can be scheduled for the setup and operation of our lighting, sound or video systems for your event. They will be billed to you at $22 per person, per hour. Additional persons can be scheduled for you.

Do you have persons available to function as lighting & sound operators and stage crew? (Required)

Yes
No

Explain

Click the Submit button to review your Application.  
Incomplete or incorrect information in the form will be highlighted in orange and will prevent delivery of your Rental Application until all items are corrected and the Submit button is clicked again.

A full listing of the information you entered will be shown on a new separate "Thank you" page when your Application has been successfully submitted. Please print a copy of that page for your records.  
If you don't see the "Thank you" page, your Application was NOT sent or received.

By submitting this form you affirm that you have contacted the KiMo Theatre management and made appropriate arrangements for payment of your Booking Deposit.

Please email any Technical Riders or additional documents to KiMoTheatre@cabq.gov.

You may update information in this form by sending us an email at any time.