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Federal Reserve Board Records Retention Schedule
N1-82-97-01 Leave Records
Approved by NARA: 01-08-1998
LEAVE RECORDS
1. Leave Requests
a. Leave Request and Correction Cards - original with
three copies, used by staff to request leave or make corrections regarding
leave. The copies are distributed for data entry and processing.
(1) Original - sent to Human Resources Management
(HRM) after timekeeper has entered data into the system.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 2 years after cutoff.
(2) Division, Supervisor and Timekeeper copies
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 1 year after cutoff.
(3) Office of the Controller copy - applies only
to Leave without Pay requests.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy after annual audit.
b. Leave Request Form - used by the Support Services
division, submitted with leave request cards from each section, providing
a single list of all leave requested for that section. Maintained by
the administrative section of the division; not submitted to HRM.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 1 year after cutoff.
2. Leave Transaction Report - weekly report of all divisions,
used by HRM to review data input by timekeepers.
DISPOSITION: Temporary.
Destroy after completing the verification of data.
3. Timekeeper’s Verification Report - sent weekly
by HRM to each division timekeeper to check data entry and make any necessary
corrections.
DISPOSITION: Temporary.
Destroy after receipt of the Division Leave Report (one week).
4. Division Leave Report - corrected version of the
Timekeeper’s Verification Report. Issued weekly to each division
by HRM. The appropriate supervisor signs each employee's leave report.
DISPOSITION: Temporary.
Cut off at end of calendar year. Destroy 2 years after cutoff or after
HRM audit, whichever is sooner.
5. Initial and Monthly Leave Report - shows all the
leave used by individual staff members for each division. The Initial
Leave Report replaces the January Monthly Report.
a. Division copy
DISPOSITION : Temporary.
Destroy after 1 month.
b. HRM copies
DISPOSITION: Temporary.
Cut off at end of the calendar year. Destroy when End of Year Leave
Report is completed.
6. End of Year Leave Report - shows leave balance for
each staff member for the calendar year. The report is used only by HRM.
DISPOSITION: Temporary.
Destroy when report is 30 years old.
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Last update: November 1, 2006
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