Some links will work for NIAID staff only.
|
This SOP has internal roles only.
Standard Operating Procedure Table of Contents
|
|
Purpose
To enable NIAID to evaluate an organization that NIAID is anticipating
or already awarding a grant, cooperative
agreement, or contract.
Procedure
To conduct site visits, NIAID staff travel to grantee or contractor
sites. In a reverse site visit, grantees or contractors come to NIAID.
NIAID can use site visits 1) before awarding a grant or contract to
verify suitability for funding or to clarify details in an application
or proposal or 2) during an award to monitor performance or resolve problems.
Program and Project Officers
- Decide the need for a site visit.
- Before planning a site visit, communicate with grants
management or contracting
officers. Decide with them whether staff will visit an organization
or a reverse site visit will be sufficient.
- Identify a site visit team, which normally includes program staff,
grants or contracting officers, and possibly other staff whose expertise
would be beneficial.
- Make arrangements with grantees or contractors, working with grants
or contracts staff.
- Write a letter confirming a site visit, including a list of participants
and an agenda, and send it to the grantee or contractor.
- At contractor site visits, check performance and progress against
scheduled and reported performance, determine if facilities and working
conditions are adequate, verify that the number of employees charged
to a cost-reimbursement contract
are actually performing work, address problems, and address other agenda
items.
- For grantee site visits, meet with PIs and
staff to discuss work being done, problems, and other issues related
to a grant and meet with research administrators to discuss other grant-related
issues.
- Within 30 calendar days, prepare a site visit report summarizing
major agenda items, documenting action items, and addressing a contract's
or grant's status relative to its planned schedule. Submit copies to
grants or contracting officers for the official file kept in DEA.
- Are not authorized to change terms or conditions of grants or
contracts.
Grants and Contracting Officers
- Together with program
officers or project
officers, identify a need and make arrangements for site visits,
determine site visit teams, and provide input into agendas.
- For grants, identify the need for a financial evaluation site visit,
and advise program officers.
- Before a grant financial evaluation site visit, provide grantees
a list of questions to be addressed.
- During site visits, ensure all business items in your agenda are
addressed.
- After site visits, review and contribute to the site visit report.
For financial evaluations, prepare a report of findings.
- Ensure receipt of final site visit reports from program or project
officers and file them in electronic grant file or contract file.
Contacts
See the GMP
Management list and OA
staff listing.
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
NIH
Grants Policy Statement Web page
NIH
Manual 6315-1, Review and Evaluation of R&D Contract Proposals Web
site
Site
Visit-Reverse Site Visit Report form |