Security Levels
CG-611 Management Programs and Policy Division
Washington, DC
Records Management
The primary purpose of the Coast Guard's records management program is to preserve the history of
the agency as well as to promote the maintenance and security of records. Contrary to prevailing
thought, the term "record" is not limited to paper documents, but includes all media, e.g.,
audiovisual, cartographic, electronic, etc. Further, records can be either temporary or permanent.
Fortunately, less than five percent (5%) of our records are scheduled as permanent.
The primary functions of the Records Management Program are:
- prepare and disseminate policies, procedures and standards for all documents/databases
- coordinate Coast Guard-wide implementation with the National Archives and Records
Administration (NARA) and other governing agencies
- scheduling of new types of records
- train Records Coordinators in the field and at Headquarters
All Coast Guard personnel have basic Records Management responsibilities. Originators and
recipients of both paper and electronic records (including e-mail) must label and archive
information per approved dispositions schedules outlined in
Information and Life Cycle Management
Manual, COMDTINST M5212.12A. and
NARA Approved Changes to COMDTINST M5212.12A
See Also