Reporting Requirements Overview

Grantees are required to submit reports to DCEO as outlined in the Welcome Package's Reports Deliverable Schedule.  Grantees submittal of required reports allows DCEO to monitor the grantees’ progress toward grant defined goals and their due diligence in grant fiscal management and recordkeeping.

If a grantee has not submitted a report by the due date and has not provided proper justification the noncompliance process will start.  The noncompliance process will also start if there are any issues with the report and the grantee is not working to resolve.  Additional information on the noncompliance process is located at: http://www.ildceo.net/dceo/Bureaus/Office+of+Accountability/Noncompliance/.

Quarterly Status Reports

In addition to any specific program reporting requirements, grantees are also required to report quarterly on both the progress and the expenditures of the grant project.  Grantees must complete and submit the Project Status Report and the Financial Status Report to their DCEO Program contact by the date indicated on the Reports Deliverable Schedule.  Preference is that grantees complete the reports electronically and email to their DCEO contact.  Click on the links below to access the templates or instructions.

• Project Status Report Template (XLS)
• Project Status Report Definitions and Instructions (PDF)
• Financial Status Report Template (XLS)
• Financial Status Report Definitions and Instructions (PDF)

Supporting Documentation Guidelines

Grantees are required to adhere to the Grant Supporting Documentation Guidelines (PDF).  Section I of the Guidelines indicates the supporting documentation that grantees are required to submit with their quarterly status reports based on the grant program.  Section II of the Guidelines provides examples of supporting documentation that the grantee is required to maintain onsite or provide at the request of DCEO to support the grant expenditures.

Contact

Any questions or comments on the required reporting should be directed to your DCEO Program contact.