Construction Program Guide

Stockpiled Materials

FHWA policy limits Federal-aid participation in the cost of stockpiled materials. Participation is based on the appropriate value of approved specification materials delivered by the contractor to the project site, or other designated location in the vicinity of the project, provided that:

The stockpiled material is stored in such manner that security and the inventory can be maintained,

The material is supported by a paid invoice or receipt for delivery, with the contractor to furnish the paid invoice within a reasonable time after receiving payment from the STA,

The material conforms with the requirements of the plans and specifications,

The materials have not been delivered or stockpiled prematurely in advance of the contractor's schedule of operations, and

The quantity of the material eligible for participation does not exceed the quantity required by the project, nor does the value exceed the appropriate portion of the contract item in which the material is to be incorporated.

Authority/Legal Basis

1. Laws

   • Title 23 U.S.C. 121

2. Regulations

   • Title 23 C.F.R. 635.122 - Participation in progress payments

3. Orders

   • None

4. Policy Memorandum

   • The FHWA Contract Administration Core Curriculum Manual summarizes the FHWA's policies and provides general guidance for the payment of stockpiled material.

   • Policy Memorandum

     • Mr. Densmore's March 29, 2000 memorandum - "Partial Payment of Stockpiled Material-Plates and Shapes"

Guidance

1. General Information

   • FHWA Contract Administration Core Curriculum Manual

2. Training

   • FHWA Contract Administration Core Curriculum (Course Description)