Contract Administration Core Curriculum
Participant's Manual and Reference Guide 2006

PDF Version (0.6 mb)

Please contact Douglas Townes, FHWA Resource Center, Construction and Project Management Team (404-562-3914; Douglas.Townes@dot.gov) regarding the scheduling of Contract Administration Core Curriculum Course presentations and hard copies of the course manual.

Table Of Contents

HIPA-30 Subject Contacts

1. General
   1. Course Objectives
   2. FHWA Structure
   3. The Federal-aid Highway Program
   4. System Management
   5. Program Administration
   6. Legislation
   7. Project funding
   8. Standards and Program Oversight
      1. Applicability of Standards
      2. FHWA Project Oversight
   9. The Planning Process
   10. Project Authorization / Project Agreement
   11. Federal Funding for Construction - Applicability of Requirements
   12. Office of the Inspector General
   13. Development of Directives
   14. The Rulemaking Process
       1. Classification of Regulations
       2. The Regulatory Development/Adoption Mechanism
   15. Information Resources
2. Federal Statute Or Regulation
   1. Required Contract Provisions (Form FHWA-1273)
      1. General
         1. Use of Local Hiring Preferences
         2. Use of Convict Labor
      2. Nondiscrimination
      3. Nonsegregated Facilities
      4. Payment of Predetermined Minimum Wage
      5. Statements and Payrolls
      6. Record of Materials, Supplies, and Labor
      7. Subletting or Assigning the Contract
      8. Safety: Accident Prevention (Compliance with OSHA Regulations)
      9. False Statements Concerning Highway Projects
      10. Implementation of the Clean Air Act and Federal Water Pollution Control Act
      11. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion
      12. Certification Regarding the Use of Contract Funds for Lobbying
      13. Employment Preference for Appalachian Development Highway Contracts (Attachment A)
   2. Other Contract Provisions
      1. Buy America
      2. Disadvantaged Business Enterprise
      3. Indian Preference on Federal-aid Projects
      4. Noncollusion Statement
      5. On-the-Job Training
      6. Standardized Changed Conditions Contract Clauses
   3. Other Program Requirements
      1. Drug-Free Workplace
      2. Public Agencies in Competition with the Private Sector
      3. Public Interest / Cost Effectiveness Findings
      4. Equipment
         1. Publicly Owned Equipment
         2. Contractor Purchased Equipment for State Ownership
         3. Equipment Rental Rates
      5. Materials
         1. Convict Produced Materials
         2. Patented/Proprietary Products
         3. State Preference
         4. State Owned/Furnished/Designated Materials
      6. Salvage Credits
      7. Foreign Contractor and Supplier Restriction
3. State Procedures
   1. Pre-Award Procedures
      1. Standard Specifications and Standard Plans
      2. Engineer's Estimate
      3. Method of Construction
      4. Value Engineering
      5. Life Cycle Cost Analysis
      6. Contract Time
      7. Road User Cost
      8. Time-Related Incentive/Disincentive (I/D) Provisions
      9. Quality - Price Adjustment Clauses
      10. Commodity Price Adjustment Clauses
      11. Bonding and Prequalification
      12. Advertising for Bids
      13. Bid Opening and Tabulation
      14. Bid Analysis and Award of Contract
   2. Post-Award Procedures
      1. Bid Rigging and Post Award Reviews
      2. Project Supervision and Staffing
      3. Highway Construction Funding Source Signs
      4. Progress Payments
      5. Change Orders (Extra Work and Time Extensions)
      6. Claims
      7. Liquidated Damages
      8. Suspension and Debarment
      9. Termination of Contracts
4. Other Issues
   1. Non-traditional Contracting Practices
      1. Experimental Methods
      2. Non-experimental methods
         1. Cost-Plus-Time Bidding
         2. Lane Rental
         3. Alternate Bids
         4. Warranty Clauses
         5. Design-build
   2. Architect/engineer consultant procurement
   3. Intelligent Transportation System (ITS)
   4. Transportation Enhancement Projects
   5. National Recreational Trails Program
   6. Emergency Relief (ER) Projects
   7. Metrication
   8. Owner Controlled Insurance Programs / Wrap-up Insurance
   9. Project Labor Agreements

Glossary

Appendix Table of Contents

• USDOT/OIG Fraud Indicators
• Form FHWA-1273, "Required Contract Provisions for Federal-aid Construction Contracts" (PDF, 0.5 mb)
• Form FHWA-1273A, "Attachment A - Employment Preference for Appalachian Contracts"
• Construction Job Site Posters and Federal Forms
  • FHWA-1495 - Wage Rate Information (PDF, 62 kb)
  • US Department of Labor Davis-Bacon Form WH-1321 (English) (.pdf)
  • US Department of Labor Davis-Bacon Form WH-1321 (Spanish) (.pdf)
  • US Department of Labor - Fair Labor Standards Act Minimum Wage Posters - Form WHD Publication 1088 (available in English, Spanish, Chinese, Russian, Thai and Hmong)
  • EEOC-P/E-1 - Equal Opportunity is the Law (English, Spanish, Chinese)
  • OSHA 3165 - Job Safety & Health Protection
  • WH 1420 - Your Rights under the Family and Medical Leave Act of 1993 (.pdf)
  • WH 1462 - Notice: Employee Polygraph Protection Act (.pdf)
  • FHWA - 1022 - Notice - Federal Aid Projects (False Statements) (PDF, 18 kb)
  • SF-308 - USDOL Request for Wage Determination (prior to award) (.pdf)
  • SF-1444 - USDOL Request for Wage Determination (after award) (.pdf)
  • WH-347 - USDOL Davis-Bacon Payroll Form (.pdf)
  • FHWA-1494 - Semiannual Labor Compliance Report (PDF, 13 kb)
  • FHWA-47 - Statement of Materials and Labor Used by Contractors On Highway Construction Involving Federal Funds
• Headquarters memorandum dated July 6, 1989, Subject: Buy America Requirements (PDF, 81 lb)
• AASHTO - Suggested Guidelines for Strengthening Bidding and Contract Procedures, October 1991 (PDF, 0.2 mb)
• DOT/DOJ - Suggestion for Detection and Prevention of Construction Contract Bid Rigging, February 1983 (PDF, 0.1 mb)
• Headquarters memorandum dated May 5, 1993, Subject: Equipment Purchases for State Construction Engineering Use (PDF, 69 kb)
• Headquarters memorandum dated November 7, 1988, Subject: Equipment Rental Rates (PDF, 0.1 mb)
• Headquarters memorandum dated February 5, 1988, Subject: Convict Labor and Convict Produced Material (PDF, 38 kb)
• Headquarters memorandum dated November 25, 1987, Subject: Product Selection (PDF, 91 kb)
• FHWA Technical Advisory TA T 5080.3, Development and Use of Price Adjustment Contract Provisions, December 10, 1980 (PDF, 0.6 mb)
• Guidelines on Preparing Engineer's Estimate, Bid Reviews and Evaluation (Replaces FHWA Technical Advisory TA T 5080.4 and 5080.6) (PDF, 59 kb)
• FHWA Technical Advisory TA T 5080.10, Incentive/Disincentive (I/D) for Early Completion, February 8, 1989
• FHWA Guide for Construction Contract Time Determination Procedures
• Headquarters memorandum dated May 16, 1988, Subject: Bid Analysis and Unbalanced Bids (PDF, 0.2 mb)
• Form FHWA-1365, "Record of Authorization to Proceed with Major Contract Revision" (PDF, 11 kb)
• Headquarters memorandum dated July 12, 1963, Subject: Participation in Engineering Errors (PDF, 44 kb)
• Headquarters memorandum dated September 8, 1978, Subject: Participation in the Cost of Corrective Work Resulting from Construction Engineering Errors (PDF, 45 kb)
• Headquarters memorandum dated September 8, 1982, Subject: Audit of Construction Contract Change Orders (PDF, 34 kb)
• Headquarters memorandum dated August 21, 1990, Subject: Price Adjustment Contract Provisions (PDF, 64 kb)
• Headquarters memorandum dated November 30, 1990, Subject: Price Adjustments of Existing Contracts (PDF, 69 kb)
• Headquarters memorandum dated February 13, 1990 Innovative Contracting Practices Initiative and Special Experimental Project No. 14 (PDF, 55 kb)
• Headquarters memorandum dated April 30, 1985, Subject: Deviation from Competitive Bidding Requirements (PDF), 66 kb
• Headquarters memorandum dated March 11, 1992, Subject: Implementing Guidance - Project Review, Oversight and Administration (PDF), 107 kb
• Table: Summary of Federal Requirements for NHS, Non-NHS and Service Contracts
• Table: Procurement Options for Federal-aid Engineering, Construction and Service Contracts
• Headquarters memorandum dated August 20, 1998 Subject: Implementing Guidance - Project Oversight under Section 1305 of the Transportation Equity Act for the 21^st Century (TEA-21) of 1998
• Headquarters memorandum dated November 12, 1996 Subject: Procurement of Transportation Enhancement Projects (PDF, 76 kb)
• Headquarters memorandum dated July 28, 1994 Subject: Applicability of Davis-Bacon to Transportation Enhancement Projects (PDF, 76 kb)