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Vacancy Announcement
Administrative Assistant II
Child Nutrition and Food Distribution
Department of Public Instruction
Location:
Bismarck
Salary:
$2,020 plus full benefits
Closing Date:
August 14, 2009
Position Number:
201-1306
Requisition Number:
None
Status:
Full-time, Regular
Type of Recruitment:
Internal/External
Job Order Number:
None
Date Posted to Web:
July 29, 2009
Minimum Qualifications:
- Associate degree with coursework in office support or business or office education.
- Two years of experience performing a variety of complex office support, clerical, or secretarial work, which included opportunities for functioning as a project coordinator, team leader, or lead worker. Additional work experience as described may substitute for the education requirement on a year-for-year basis.
- Candidate must be proficient in Microsoft Word, Excel, & PowerPoint and possess excellent written, communication, and telephone skills. Teamwork and organizational skills are needed for this position.
- External candidates must have been tested by ND Job Service within the year in Microsoft Excel & Word.
Application Procedures:
Applications are available on the state’s Human Resource Management Services website http://www.nd.gov/hrms/jobs/appforms.html or from any state agency or North Dakota Job Service office. Applicants must submit a State of ND Application for Employment (SFN 10950), cover letter, resume, applicable college transcripts, and veteran’s preference documents to:
Linda Gibbins/Human Resource Technician
Department of Public Instruction
600 East Boulevard Avenue, Dept. 201
Bismarck ND 58505-0440
Telephone Number:701.328.2262
TDD Number:701.328.4920
Fax Number:701.328.2461
E-mail Address:lgibbins@nd.gov
Application materials must be received at the Department of Public Instruction by 5:00 p.m. on the closing date. Applicants who are residents of ND and eligible to claim veteran’s preference must include Form DD214. Claims for disabled veteran’s preference must also include a current statement of disabled status from the Veteran’s Affairs Office.
Contact Linda Gibbins at (701) 328-2262 for more information or accommodation or assistance in the application or interview process.
Summary of Work:
Coordinate the flow of USDA commodity foods for Indian reservations, emergency food banks, and the Supplemental Food Program.
- Analyze current inventory levels and customer usage to determine shipments to be ordered directly from USDA.
- Monitor inventory levels at the state contracted warehouse and at local recipient agencies.
- Maintain Excel spreadsheets to generate projections and to complete required federal reports.
- Coordinate commodity shipments to local recipient agencies by communicating with state contracted warehouse staff and program contacts.
This position also acts as the main administrative support person for the Child Nutrition and Food Distribution unit.
- Receive and direct telephone calls to appropriate personnel and provide general program information to customers.
- Assist staff by completing and sending various letters, sorting and distributing mail, and completing various work projects as needed.
Equal Opportunity Employer
The state of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.
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