BA-6a request
If the RRB received a service and compensation report for an employee for whom
no address was reported, the RRB will send the employer a BA-6a request. The
request will appear in the Outstanding Items list. To work a BA-6a request,
select Outstanding Items from the menu and click the employee's SSN from the
list. This brings up the BA-6a screen pre-filled with identifying data for the
employee. Type the address information and click the update button. Instructions
for maximum address length and state abbreviations are in the
appendices
section.
Process buttons
- Approve - click this to
process the completed BA-6a.
- Reset - click this to clear
your address entries (pre-filled data will remain.)
- Cancel - click this to exit the
BA-6a process without updating an address. .
- Delete - click this to delete
the BA-6a form. Use this if the employee no longer works for your company and
you have exhausted all resources for obtaining an address.
Address cannot be developed
If you do not have, or cannot develop, an address for the employee, delete the
pending BA-6a requests, click the e-mail button, and advise us that no address
can be located. Be sure to include the SSN.
Information about the function to download
outstanding addresses
The download feature is intended to aid employers in searching and capturing the
address information from the employer's records. Once the address is located it
is presumed that the information will be entered to the BA-6a Internet screen.
There is no process by which you can upload the addresses from your PC to the
BA-6a outstanding screens. Addresses can be downloaded more than once.
If you choose to post the addresses to your PC file, rather than the Internet
screens, you will have to send to PC file to the RRB. If you are not working the
address requests on the Internet, you will need to delete the requests from the
Internet. Downloading the addresses does not remove the requests from the
Internet.
How to download outstanding address requests
To download address requests, select BA-6a from the forms menu. Select the
"Download Outstanding BA-6a's" option at the top of the list. (The download
option will not appear if you select "Outstanding Items" because that list
includes other outstanding forms.) Follow the screen instructions. If you get a
security alert during the download process, click "Save." You will then select a
location and file name. (If you click "Open," you can do a "File-Save-as.") When
you open the saved file, it will be displayed differently depending on your
screen size and settings. You may wish to un-select "wrap" which is under the
Format menu if you are using Notepad.
Delete outstanding BA-6a's option
This function appears at the top of your Outstanding BA-6a list. Choosing this
function will delete all outstanding BA-6a requests from the ERS system for the
BA number corresponding to your access. This will not just delete the items from
your display but from the display of anyone else who has BA-6a access for that
BA number.
This function is intended to be used by persons who had first downloaded the
BA-6a requests to their PC, worked the requests, and filed the addresses with
the RRB via another means such as a disk report. It is best not to immediately
delete all requests after downloading because if the downloaded file is lost or
corrupted, you cannot restore the deleted requests. We suggest that you delete
the requests when the addresses are filed with the RRB.
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