Purpose of Form BA-6a Employee
address records are maintained for the purpose of mailing to the employee Form
BA-6, Certificate of Service Months and Compensation. This report is due by
April 1 each year.
Employers are required to file
Form B-6a
,
Address Report with the RRB if they have hired new employees. If you have no new
hires, no address report is necessary.
New and Expanded Fields
The field sizes for the address report have been expanded and a new date
field (Effective Date) has been added to help ensure that we have the most
current information on the employee’s record. You can now submit the employee’s
full name and middle initial. We will be able to accept up to 20 characters of
the surname; and 15 characters of the first name.
Detailed instructions for completing Form B-6a
are located on the form.
Report Current Employee Address Changes
Employers may also include the address changes of current employees on the
form as well; this is optional. The new date field for the address will enhance
the RRB’s acceptance of changes of address. The effective date will allow the
RRB to evaluate the address change submitted by the employer against
changes-of-address received from other sources such as the US Postal Service and
the employee; and use the most current one received.
Employee Reports Change of Address
Even though the employer may submit address changes to the RRB via
Form B-6a
,
it is still the employee's responsibility to report any address changes.
Instructions for employees to report address changes are on the employee’s
Form BA-6, Certificate of Service Months and
Compensation. An employee can also report an address change to their local RRB
office.
Reporting Media
Addresses for new hires and address changes for current employees may be
reported on:
- Paper Form BA-6a
, Address Report;
- Magnetic media (See Form BA-6a
cartridge/disk/CD-ROM format in
Appendix I); or
- Computer listing. (The computer listing should include the fields from the paper
form in the same order and should identify the tape positions at the top of each
field column.); or
- Employer Reporting System (ERS) on the Internet (See
Part VIII).
- Secure E-mail
- File Transfer Protocol (FTP)
Please See Part V, Chapter 1 for more information
on filing options.
Incorrect Addresses
Should the U.S. Postal Service return Form BA-6, Certificate of Service
Months and Compensation to the RRB, we will attempt to secure an accurate
address. The RRB uses address information from the postal service and telephone
directories. If the RRB is unsuccessful in securing a valid address, we will
contact the employer for assistance. |