All schools must report and wait for approval before disbursing funds when the following occur

(The number in parentheses refers to the number of the question on the Application.)

1. A change in accrediting agency (notify the Department, when you begin making any change that deals with your school’s institution-wide accreditation) (#15);
2. a change in state authorizing agency (#17);
3. a change in institutional structure (#18);
4. an increase in the level of educational programs beyond the scope of current approval (#26);
5. the addition of nondegree programs beyond the scope of current approval (#27);
Note: For schools subject to the two-year rule, during the school’s initial period of participation in the FSA programs, the Department will not approve additional programs that would expand the institution’s eligibility.
6. the addition of short-term (300-599 clock hour) programs (#27);
7. changes to the FSA programs for which the school is approved (Approvals from your accrediting agency and state authorizing agency are not required for this change.) (#37);
8. a change in the type of ownership (#22);
9. a change in ownership (#24); and
10. adding a location (#30)

The school must apply to the Department for approval of the change via the electronic application within 10 calendar days of the change. As soon as the school has received approvals for the change from its accrediting agency and state authorizing agency, it must send to the Department:
• copies of the approval for the change,
• any required documentation, and
• Section L of the Application containing the original signature of the appropriate person.

 

Changes not requiring the Department’s written approval
All schools must report the following information to the Department

• change to name of school* (#2)
• change to the name of a CEO, president, or chancellor (#10)
• change to the name of the chief fiscal officer or chief financial officer (#11)
• change in the individual designated as the lead program administrator for the FSA programs (#12)
• change in governance of a public institution (#24)
• a decrease in the level of program offering (e.g., the institution drops all its graduate programs) (#26)
• change from or to clock hours or credit hours (#27)
• address change for a principal location* (#29)
• name change for other locations* (#30)
• address change for other locations* (#30)
• the closure of a branch campus or additional location that the institution was required to report (#30)
• adding a location unless the school meets the conditions specified in 34 CFR 600.20(c)(1) (#30)
• change to the school’s third-party servicers that deal with the FSA program funds (#58)
* As soon as it has received approvals for the change from its accrediting agency and state authorization agency, a school must send the Department copies of the approvals for the change.

Refer to the FSA Handbook (Volumne 2, Chapter 5) for more information.