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AGENDA
The public may participate at any locations listed below.
March 13, 2009 - 9:00 a.m. below
AQMD Headquarters - Conference Room CC8
21865 Copley Dr., Diamond Bar CA
Videoconference Location
73-710 Fred Waring Drive, Suite 222
Palm Desert, CA 92260
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ACTION - DISCUSSION |
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| 1 |
Board Members' Concerns
Any member of the Governing Board, on his or her own initiative
may raise a concern to the Administrative Committee regarding any AQMD
items or activities.
(no motion required) |
Dr. William A. Burke Committee Chair |
| 2 |
Chairman's Report of Approved Travel
(no motion required) |
Dr. Burke |
| 3 |
Approval of Compensation for Board
Member
Assistants/Consultant(s).
(Any material, if submitted, will be distributed at the meeting.) |
Dr. Burke |
| 4 |
Report of Approved Out-of-Country Travel
(no motion required) |
Dr. Barry R. Wallerstein
Executive Officer |
| 5 |
Board Assistant and Board Consultant
Expense Reimbursement Policy
This item is to consider amending the Board policy for
reimbursing travel, meal, and other expenses for Board Assistants and
Board Consultants. |
Barry Wallerstein |
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APRIL AGENDA ITEMS |
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| 6 |
Execute Contract for Independent Audit Services for FYs Ending June 30,
2009, 2010, and 2011
On November 7, 2008,
the Board approved the release of an RFP for independent financial audit
services. An evaluation panel composed of outside and AQMD Legal and
Finance staff evaluated the proposals. Three proposals were submitted
to the Administrative Committee for consideration at its February 13,
2009 meeting and the Committee interviewed representatives of each of
the firms. However, due to lack of quorum, they will be interviewed
again and the Administrative Committee will recommend a contractor for
independent financial audit services for FYs ending June 30, 2009, 2010,
and 2011. |
Rick Pearce
Chief Financial Officer |
| 7 |
Execute Sole Source Contract to Develop Enhanced Protocols for Nuisance
Odor Characterization and Resolution, and Appropriate Funds from
Undesignated Fund Balance to FY 2008-09 Budget of Science & Technology
Advancement
Each year, the
AQMD receives thousands of air quality complaints from members of the
public regarding nuisance odors, which can have adverse impacts on
health and overall quality of life. Current AQMD odor complaint
identification and investigation practices are effective but resource
intensive. This action is to execute a sole source contract for one
year with an option for a second year with Dr. Mel Suffet at UCLA to
develop enhanced protocols for nuisance odor characterization and
resolution, in an amount not to exceed $120,000 in FY 2008-09 with
option to renew for an amount not to exceed $65,000 in FY 2009-10. This
action is also to appropriate $60,000 from the Undesignated Fund Balance
to the Science and Technology Advancement FY 2008-09 Budget. |
Chung Liu
DEO/Science
& Technology Advancement |
| 8 |
Issue RFP for
the Refinement of Sub-county Geography for AQMD
AQMD has used sub-county geography to assess socioeconomic impacts of
the Air Quality Management Plan at the community level. Recent census
data has shown increased urbanization along the I-15 corridor in San
Bernardino County, southern Orange County, and western Riverside
County. This action is to issue an RFP to hire a contractor to refine
the current sub-county geography in an amount not to exceed $60,000. |
Elaine Chang
DEO/Planning, Rule Development & Area Sources |
| 9 |
NSR Working Group Membership
The SCAQMD staff has formed a New Source Review (NSR) Working Group
to develop near- and long-term solutions to address the availability of
NSR offsets, as well as other NSR implementation issues. Staff
will be informing the Committee of an additional member from the City of Los
Angeles.
(There is no written material with this item.) |
Elaine Chang |
| 10 |
Authorize Use of
AQMD Logo on American Lung Association Outreach Material Pursuant to
AQMD/BP ARCO Settlement Agreement
The March 2005 settlement
agreement commits $3 million per year for ten years, for a total
commitment of $30 million, to fund community benefit programs selected
by a joint AQMD/BP ARCO Public Benefits Oversight Committee. The
American Lung Association was awarded $364,605 to provide asthma
management and education programs to elementary school children, their
parents, and school personnel; and $170,000 to provide a one week asthma
camp for children residing within the AQMD boundaries. The award
agreements call for the identification of BP and AQMD as sponsors or
support organizations on all outreach or promotional material,
presentations, advertising, and training or educational materials funded
under the agreement. This action is to authorize the placement of the
AQMD logo on this material. |
Jean Ospital
Health Effects Officer |
| 11 |
Authorize Purchase of Audio-Visual System
Upgrade
On December 5, 2008,
the Board approved release of an RFP to select a vendor capable of
implementing AQMD’s engineering design and installing a new fully
functional cost-effective state-of-the-art audio-visual system at the
AQMD Diamond Bar headquarters. As a result of successful responses to
this RFP, Digital Networks Group, Inc. was identified as capable of
providing the audio-visual system upgrade. Additional funding is
required for TECADS, Inc., design consultant for the audio-visual system
upgrade, to provide audio-visual technical oversight for the duration of
the project. This action is to approve purchase of audio-visual system
upgrade from Digital Networks Group, Inc., and amend contract with
TECADS, Inc. to add funding of $30,000 for audio-visual technical
services. Funds ($1,726,246) for these expenses are available in the
Undesignated Fund Balance in the FY 2008-09 Budget. |
Chris Marlia
Asst DEO
Information Management |
| 12 |
Authorize Purchase of
Maintenance and Support Services for Mini Computer Hardware and Software
Mini computers are
used by most enterprise-level software applications at AQMD and
currently support a suite of client/server and web-based applications
known collectively as the Clean Air Support System. These applications
are used to support all of AQMD’s core activities. Maintenance support
for these computers expires April 30, 2009. This action is to obtain
approval for the sole source purchase of mini computer hardware and
software maintenance and support services from Hewlett Packard Company
for one year. Funds ($215,000) for this expense are included in the FY
2008-09 Budget. |
Chris Marlia |
| 13 |
Amend Contracts to
Provide Short- and Long-Term Systems Development, Maintenance and
Support Services
AQMD currently has
contracts with several companies for short- and long-term systems
development, maintenance and support services. These contracts are
periodically amended to add budgeted funds as additional needs are
defined. This action is to amend contracts approved by the Board to add
funding of $440,000 for needed development and maintenance work. Funds
for this purchase are included in the FY 2008-09 Budget. |
Chris Marlia |
| 14 |
Appoint Medical Member to AQMD Hearing
Board
The Hearing Board Medical
Member position is presently vacant, due to the resignation of Joseph D.
Auerbach, M.D. in December 2008. An Advisory Committee was appointed as
required by law. The Advisory Committee will interview candidates at
its meeting on March 10, 2009, and make its recommendation to the
Administrative Committee. This action is to appoint a Medical Member to
fill the unexpired term ending June 30, 2010. |
Saundra McDaniel
Clerk of the Boards |
| 15 |
Local Government & Small Business
Assistance Advisory Group Minutes for January 16, 2009
(written report) |
Dr. Pom Pom Ganguli
Asst DEO
Public Affairs |
| 16 |
Review April 3, 2009 Governing Board
Agenda |
Barry Wallerstein |
| 17 |
Other Business
Any member of this body, or its staff, on his or her own
initiative or in response to questions posed by the public, may ask a
question for clarification, may make a brief announcement or report on
his or her own activities, provide a reference to staff regarding
factual information, request staff to report back at a subsequent
meeting concerning any matter, or may take action to direct staff to
place a matter of business on a future agenda. (Govt. Code Section
54954.2) |
Dr. Burke |
| 18 |
Public Comment Period
Members of the public may address this body concerning any agenda
item before or during consideration of that item (Govt. Code Section
54954.3 (a)). All agendas for regular meetings are posted at
District Headquarters, 21865 Copley Drive, Diamond Bar, California, at
least 72 hours in advance of a regular meeting. At the end of the
regular meeting agenda, an opportunity is also provided for the public
to speak on any subject within Administrative Committee's authority.
Speakers may be limited to three (3) minutes each. |
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Attachments will be available at
the meeting.
Next Meeting: April 10, 2009 - 9:00 a.m.
Americans with Disabilities Act
The agenda and documents in the agenda packet will be made available, upon
request, in appropriate alternative formats to assist persons with a
disability (Gov’t Code Section 54954.2(a)). Disability-related
accommodations will also be made available to allow participation in the
Administrative Committee meeting. Any accommodations must be requested as soon as
practicable. Requests will be accommodated to the extent feasible. Please
contact Tania Christman at (909) 396-3029 from 7:00 a.m. to 5:30
p.m., Tuesday through Friday, or send the request to
tchristman@aqmd.gov.
For further information, please contact: Tania
Christman; (909) 396-3029.
Adjournment
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