The RAC must treat the medical records it collects as confidential information (see Management Instruction EL-860-98-2, Employee Medical Records, May 5, 1998). Such documentation is retained in the RAC file, intact, inside the individual’s Candidate folder or EMF. Both the Privacy Act and the Rehabilitation Act prohibit disclosure of such medical information except in certain limited situations, such as when there is a need to know in order to provide a reasonable accommodation, or to manage, evaluate and report on the Postal Service’s EEO and Affirmative Action Programs. Refer to subchapter 26 for additional information on record keeping.
