Job Corps Student Pay, Allotment and Management Information System
(SPAMIS)
Unclassified.
Job Corps Data Center (JCDC), Building 5159, 205 6th Street,
San Marcos, Texas 78666 (and Job Corps Centers).
Job Corps students and Job Corps terminees.
Personal information about the student: Pre-enrollment status, number
of months enrolled in school, home address, family status and income;
characteristics, such as age, race/ethnic group, sex; summarization of basic
education and vocational training received in Job Corps; and initial Placement
status (entry into employment, school, military service, or other status) after
separation from the Program.
Subtitle C of Title I of the Workforce Investment Act of 1998, 29
U.S.C. 2882 et seq.
These records are maintained to pay students and track student academic
and vocational outcomes and achievements. This information is used for
reporting center/contractor performance that includes enrollment information,
performance outcomes while enrolled and placement information after separation.
These records and information in these records may be used when
relevant, necessary and appropriate:
(1) To disclose photographs and student identities to the news media
for the purpose of promoting the merits of the program.
(2) To disclose information of a student's academic and vocational
achievement and general biographical information, to placement and welfare
agencies, respective employers, school or training institutions to assist in
the employment of a student.
Categories of users:
(1) Job Corps Center staff and operators/contractors;
(2) Outreach, Admissions and Placement staff and contractors;
(3) Support Contractors;
(4) Federal staff at the regional and national levels; and
Selective Service System to ensure
that males over 18 years of age are registered.
None.
Magnetic disk and magnetic tape.
Social Security Number or name and center enrolled.
Access to files is limited to designated data processing staff
(programmers/analysts) and is restricted by User ID and Passwords. Tape backups
to these files are temporarily stored in a physically secure vault in a secure
building. Later these backup tape files are transferred to a physically secure
off site climate controlled records storage area.
During enrollment, the official record of Job Corps students is
maintained in the student record section of the center of enrollment. The
official record copy of these documents is filed in the Terminated Students
Record folders, which are maintained at the Job Corps Center where a student
was enrolled for at least three (3) but no more than four (4) years after
termination. After this, the records are retired to the Regional Federal
Records Center where they are kept 75 years.
Director, Office of Job Corps U.S. Department of Labor, Employment and
Training Administration, 200 Constitution Avenue, NW, Washington, DC 20210.
Letter to System Manager in accordance with 29 CFR Part 71, giving the
following information about the Job Corps student or terminee:
Full Name, Social Security Number (if available), Job Corps center at
which enrolled (if available), dates of enrollment and separation, if
known.
Individuals can request access to any record pertaining to
himself/herself by mailing a request to the System Manager listed above under
"Notification Procedure."
Individuals desiring to contest or amend information maintained in this
system should direct their written request to the System Manager listed in
"Notification Procedure" above. The request to amend should state clearly and
concisely what information is being contested, the reasons for contesting, and
the proposed amendment to the information sought. Documentation should be
provided supporting any requests for amending records.
Job Corps students, Outreach, Admissions and Placement Contractors;
Support Contractors, and Job Corps Centers.
None.
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