Your first step is to obtain an SSFAS number or Universal Request number.
SSFAS (Service and Supply Fund Activities System) is an electronic system for requesting certain NIH goods and services. SSFAS is a sub-system of the NIH Administrative Database System (ADB).
To obtain Printing Services Branch services, a customer must have a valid (Print Reviewed) SSFAS request number. This number can be a one time use of the Central Services Activities (CSA) Request - Printing (also called a "P" number) assigned to a particular printing job or a Universal Request (or "X" ) Number to be used for multiple/repetitive jobs or copy center access.
A Universal Request "X" Number is usually obtained from your Administrative Officer. The approved service activities include:
PCO - Print Copy Center
PDU - Print Duplication
PGR - Print DRG
"X" numbers can be established for multiple activities covering the spectrum of NIH Medical NIH Medical Arts and Printing (MAP) Services with one exception: The "X" number for "PGR - Print DRG" must be activated for that one service only.
Select "PCO - Print Copy Centers" in order to access any or all of the MAP copy centers. When Universal Requests are print-reviewed for this service, a memo addressed to the Printing Group is generated at the print review station that provides a space for the ordering office to indicate the password to be established for use with that "X" number. To access walk-up copiers, the password and "X" number must be entered into copier controllers attached to the machines. This combination of "X" number and password was developed in order to prevent inadvertent use of another office's "X" number. Copy Center Job tickets filled out to cover duplication jobs left for the copy center operators to complete must include your "X" (or "P") number and CAN.
"X" numbers for "PCO - Print Copy Centers" can be renewed from fiscal year to fiscal year. The ordering office need only access the change mode for the particular Universal Request, go to the second screen, add a "Y"in the field "ADD NEXT FY: ", and forward the computer-generated memo with password to: PRB/OC NSA Bldg., Suite 113, MSC 3340 or fax to 301.402.0217.
Select "PDU - Print Duplication" for jobs to be sent to either of our duplication facilities (Stonestreet or Rockledge II).
Select "PGR - Print DRG" only to cover the duplication of grants, summary statements, and council books. Only one "Print DRG" request can be established per IC. These requests are generally renewed from year to year without any change in "X" number unless necessitated by a CAN or other organizational change. |