Some links will work for NIAID staff only. |
This SOP has internal roles only.
Standard Operating Procedure Table of Contents
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Purpose
To document
a program
officer's approval to fund a competing
application, identify factors that may affect funding, and
note special terms and conditions to include on the Notice of Award.
Procedure
Program officers must use the NIH-wide "universal" Program Officer Checklist, which is located in eRA's Program Module.
When the NIAID Budget and Financial Management Branch issues a release list, program officers should check immediately for their grants and start filling out a Program Officer Checklist in eRA's Program Module. This way, they can get a jump on resolving
potential problems and avoid any delays in funding.
For some questions, program officers will need to get information from their grants management specialist (e.g., updated other
support, information to address a human subjects concern).
Grants staff fill out a GM Checklist in eRA'sGrants Management Module to document their review of applications for administrative
issues.
Program and grants management staff have up to three weeks from the date on the release list to complete their checklists.
Renewals (type 2) and MERIT extensions
are top priority, as GMP staff work to ensure there are no breaks in
support, while other competing awards are GMP's next highest priority.
Program Officers
- Use the Program Officer Checklist in eRA's Program Module to document your evaluation of the following:
- Issues affecting human or animal research.
- Other support that might indicate possible overlap.
- Additional factors that may affect the budget recommendation
and funding level.
- Special terms and conditions to include
on the Notice of Award, e.g., human subjects, select
agents, highly pathogenic
agents, or restrictions.
- To electronically sign off on the Program Officer Checklist and indicate your approval for funding, you must click the "Checklist Complete?" button. The "Save" button only saves the information you have entered on the checklist.
- Complete your review within three weeks of the date on the release list, or inform the specialist of pending issues.
Grants Management Specialists
- When a competing application is identified for potential funding,
review it to identify administrative concerns and required documentation.
- Fill out a GM Checklist in eRA's Grants Management Module.
- Do not issue awards without a completed and electronically signed
Program Officer Checklist.
Contacts
See GMP
Assignments by Geographic Region and Program Code for the appropriate
GMP specialist.
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
Clinical
Terms of Award SOP
Renewal Funding SOP
Grants Negotiation SOP
MERIT
Awards and Extensions SOP
NIH
Policy Manual 54519 - Scientific, Budgetary, and Commitment Overlap
Office for Human Research Protections Web
site
Office of Laboratory
Animal Welfare Web site
Preparing Program Officer Checklists for Competing Applications
Select Agent Awards SOP |