KD7.10 Organization [68 FR 65291-65303, 11/19/03]. The Administration for Children
and Families, Region VII, Kansas City Office, is organized as follows:
Office of the Regional Administrator (KD7A)
Office of State and Tribal Operations (KD7E)
Office of Community Operations (KD7F)
Office of Program Support (KD7G)
KD7.20 Functions. A. The Regional Office [68 FR
65291-65303, 11/19/03] is headed by a Regional Administrator who reports to
the Assistant Secretary for Children and Families through the Director, Office
of Regional Operations. In addition, the Office of the Regional Administrator
has a Deputy Regional Administrator who reports to the Regional Administrator.
The Office provides executive leadership and directives to state, county, city,
territorial and tribal governments, as well as public and private local
grantees to ensure effective and efficient program and financial management. It
ensures that these entities conform to federal laws, regulations, policies and
procedures governing the programs, and exercises all delegated authorities and
responsibilities for oversight of the programs. The Office takes action to
approve certain state plans and submits recommendations to the Assistant
Secretary for Children and Families concerning state plan disapproval. The
Office contributes to the development of national policy based on regional
perspectives on all ACF programs. It oversees ACF operations, the management of
ACF regional staff; coordinates activities across regional programs; and
assures that goals and objectives are met and departmental and agency
initiatives are carried out. The Office alerts the Assistant Secretary for
Children and Families to problems and issues that may have significant regional
or national impact. The Office represents ACF at the regional level in
executive communications within ACF, with the HHS Regional Director, other HHS
operating divisions, other federal agencies, and public or private local
organizations representing children and families.
Within the Office of the Regional Administrator, administrative staff assist the Regional Administrator and Deputy Regional
Administrator in providing day-to-day support for regional administrative
functions, including budget, performance management, procurement, property
management, employee relations and human resource development activities.
B. The Office of State and Tribal Operations [68
FR 65291-65303, 11/19/03]
is headed by a Director who reports to the Regional Administrator. The Office
is responsible for providing centralized management, financial management
services, and technical administration of ACF formula, block and entitlement
programs such as Temporary Assistance for Needy Families (TANF), Child Support
Enforcement (CSE), Child Care, Foster Care and Adoption Assistance, Child
Welfare, Child Abuse and Neglect and Developmental Disabilities. The Office
provides policy guidance to state, county, city or town and tribal governments
and public and private organizations to assure consistent and uniform adherence
to federal requirements governing formula and entitlement programs. State plans
are reviewed and recommendations concerning state plan approval or disapproval
are made to the Regional Administrator. The Office provides technical
assistance to entities responsible for administering these programs to resolve
identified problems, ensures that appropriate procedures and practices are
adopted, monitors the programs to ensure their efficiency and effectiveness and
establishes regional financial management priorities and reviews cost
allocation plans. The Office provides financial management services for ACF
formula and entitlement grants in the region.
The Office reviews cost estimates and reports for ACF entitlement and
formula grant programs and recommends funding levels. The Office performs systematic fiscal reviews
and makes recommendations to the Regional Administrator to approve, defer or
disallow claims for federal financial participation in ACF formula and
entitlement grant programs. As
applicable, recommendations are made on the clearance and closure of audits of
state programs. The Office represents the Regional Administrator in dealing
with the ACF program offices on all program and financial policy matters under
its jurisdiction. Alerts or early
warnings are provided to the Regional Administrator regarding problems or
issues that may have significant implications for the programs.
C. The Office of Community Operations [68 FR
65291-65303, 11/19/03]
is headed by a Director who reports to the Regional Administrator. The Office
is responsible for providing centralized management, financial management
services, and technical administration of ACF discretionary grant programs such
as Head Start and Youth Programs. The Office provides policy guidance to state,
county, city or town and tribal governments and public and private
organizations to assure consistent and uniform adherence to federal
requirements. The Office provides
technical assistance to entities responsible for administering these programs
to ensure that appropriate procedures and practices are adopted, and monitors
the programs to ensure their efficiency and effectiveness. The Office performs
systematic fiscal reviews; and makes recommendations to the Regional
Administrator to approve or disallow costs under ACF discretionary grant
programs. The Office issues certain discretionary grant awards based on a
review of project objectives, budget projections, and proposed funding levels.
As applicable, recommendations are made on the clearance and closure of audits
of grantee programs. The Office oversees
the management and coordination of office automation systems in the region such
as the Grants Application Budget Instrument (GABI) and the Grants
Administration Tracking System (GATES) and monitors grantee systems projects
such as Head Start Program Information Report and the Head Start Management
Tracking System. The Office represents the Regional Administrator in dealing
with ACF program offices on all program policy and financial matters under its
jurisdiction. Alerts or early warnings are provided to the Regional
Administrator regarding problems or issues that may have significant
implications on the programs.
D. The Office of Program Support [68 FR
65291-65303, 11/19/03]
is headed by a Director who reports to the Regional Administrator. The Grants
Officer function is located in the office and is responsible for providing
centralized financial management services for all programs administered by the
Regional Office. The Office provides
cost allocation and audit support to the Office of State and Tribal Operations
and the Office of Community Operations.
The Office conducts analyses of state developments related to ACF
programs and assists with tracking progress of the Government Performance and
Results Act (GPRA) outcomes. The Office
provides technical support to the Office of State and Tribal Operations and the
Office of Community Operations on special projects and initiatives. The Office represents the Regional
Administrator in dealing with ACF offices on all program and financial policy
matters under its jurisdiction. Alerts
or early warnings are provided to the Regional Administrator regarding problems
or issues that may have significant implications for the programs.
As of November 2003