Computerized Farm Record Keeping with Quicken® 2003

Bulletin 908

Authors

John Barker
Extension Agent, Agriculture & Natural Resources
Knox County

David Miller
District Specialist, Farm Management
East District

Barry Ward
Extension Agent, Agriculture & Natural Resources
Champaign County

Contents

• Preface
• Our Disclaimer
• How To Use This Manual
• Chapter 1: Introduction to Computer Records
  • What Quicken Can Do For You
  • Quicken Organization
  • Common Terms Used In Quicken
• Chapter 2: Getting Started
  • First Time Into Quicken After Being Loaded Onto Your Computer
  • Creating Your First Data Folder and File
  • Deleting a Data File
  • How Many Files?
  • Upgrading To Quicken 2003
  • Program Option Settings for Quicken 2003
    • General Options
    • Register Options
    • Check Options
    • Report and Graphs Options
    • Reminder Options
  • Setting Up the Main Toolbar
  • Account Bar
  • Backing Up Your Quicken Data
  • Exiting and Re-starting Quicken
• Chapter 3: Accounts
  • Creating Your First Account
  • Setting Up New And Additional Accounts
  • Setting Up The First Checking Account
  • Getting Into An Account
  • Setting Up Your First Checking Account - An Example
• Chapter 4: Categories & Classes
  • Setting Up Categories
  • Editing Categories
  • Deleting and Merging Categories
  • Subcategories
  • Classes
  • Setting Up Classes
  • Editing And Deleting Classes
  • Subclasses
  • Printing the Category List and Printing the Class List
  • Using A Pre-Defined Set Of Categories And Classes
  • Importing a QIF File
• Chapter 5: Data Entry
  • Example 1. Making an Entry
  • Example 2. Correcting an Entry
  • Example 3. Voiding an Entry
  • Example 4. Livestock Sale
  • Example 5. Using a Split Screen
  • Example 6. Entering a Rebate
  • Example 7. Sale of Different Classes of Livestock
  • Example 8. Split Transactions using the Calculator
  • Example 9. Memorizing a Transaction as Percentages
  • Example 10. Recalling a Memorized Transaction - Percentages
  • Example 11. Memorizing a Transaction as Amounts
  • Example 12. Recalling a Memorized Transaction - Amounts
  • Example 13. Create Liability (Borrow Money for Operating Loan)
  • Example 14. Making a Loan Payment
  • Example 15. Create Liability - CCC LOAN
  • Example 16. Cash Purchase
  • Example 17. Making an ATM Withdrawal
  • Example 18. Making Multiple Deposits and a Withdrawal with one Deposit Slip
• Chapter 6: Reports
  • Creating Reports
  • Customizing Reports
  • Quick Zoom
  • Saving Reports
  • Printing Reports
  • Types of Reports and Example Reports
    1. Register Report
    2. Transactions Report
    3. Transaction Report - Grain Sales by Class
    4. Tax Summary Report
    5. Tax Summary - Totals Only
    6. Cash Flow
    7. Cash Flow - by Quarter
    8. Profit & Loss Statement
    9. P&L Statement Report - With Percents
    10. Profit & Loss Statement by Class
    11. Profit and Loss Comparison
    12. Transaction Report - 1099's
• Chapter 7: Reconciling
• Chapter 8: Check Writing
• Chapter 9: Year End File Management
• Chapter 10: Additional Quicken Topics
  • Budgets
    • Creating Budgets
    • Editing Budgets
    • Budget Report
    • Creating a Budget Report
  • CCC Loans
    • CCC Loans As Loans
    • CCC Loans Treated As Income
    • Accounts & Categories Needed
    • CCCLoanAsInc
    • [CCCLoan]
    • [CCCBasis]
    • CCCGrCost
    • Example
  • Credit Cards and Lines of Credit
    • Setting Up Your Accounts
    • Making Entries
    • Paying Your Credit Card Bill
    • Reconciling Your Credit Card Account
    • Credit Card Transactions In Reports
    • Debit and ATM Cards
  • Payroll
    • Bookkeeping Tasks For Payroll (Agricultural Employers)
    • Example Situation
    • Categories Needed For Payroll Purposes
    • Accounts Needed For Payroll Purposes
    • Deposit Of Employment Taxes
    • Creating Payroll Reports
    • QuickPayroll
  • Purchase & Sale of Feeder Livestock
    • Categories and Accounts Needed
    • [Resale Inv]
    • LS Sold:PFeeder
    • Feeder LS:Cost
    • Marketing:Mkt LS
    • Quantities and Cost
    • Example
  • Qualified Patronage Dividends
  • Sale of Capital Assets
• Chapter 11: Farm Records and Financial Management Analyzing Quicken Farm Records with FINPACK
• Appendix I: Web Pages