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About Us |
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OCS serves CTAHR by advising on strategies and developing materials that aid the college's outreach efforts. CTAHR's outreach efforts are focused on helping people use research-based knowledge to improve their economic status, quality of life, and leadership and life skills. OCS's two main objectives are:
OCS approaches these objectives by integrating the skills of its staff in the areas of graphic design, video production, writing, editing, web application development, web design, and events coordination. |
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Check out some of our products:
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Frequently Asked Questions:
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| How do I get assistance from OCS? The first step in obtaining assistance from OCS is to contact the appropriate OCS specialist for an initial consultation. If you are unsure about which specialist is most appropriate, contact the OCS director. Our “request for services” form is known as Form 294; it is available on the web at http://www2.ctahr.hawaii.edu/oc/forms/Form294.pdf. This form must accompany any job materials sent to OCS. What is the timeframe for getting work done? The answer is job-specific. OCS can meet well planned, mutually agreed upon deadlines. Faculty anticipating the need for assistance should bring OCS into their project proposal process so that a realistic budget and work schedule can be developed. Are funds available for producing my product? OCS presently charges for materials and non-labor costs, with additional charges for reprints. What is “penalty mail”? OCS coordinates the Cooperative Extension Service (CES) mailing system known as penalty mail, which uses federal funds to send the official mailings of extension faculty to whom the penalty mail privilege has been granted. OCS provides format elements for CES newsletters, preprinted penalty mail envelopes and package labels, and signature slips for use in mailings not accompanied by correspondence on CES letterhead. Services for bulk mailings (>200 copies) and business reply mailings are available. What is a CTAHR publication? OCS publishes works by CTAHR faculty, written mostly for outreach purposes that range from 1-page documents to books. Most CTAHR publications are available to the public for free in printed and PDF format. Some publications that are expensive to produce due to length or the need for color printing are sold for cost recovery. Documents printed to convey information for continuing use are considered CTAHR publications and should be processed through OCS. These publications are distributed to the Hawaii Library System, the UH libraries, the National Agricultural Library, and CTAHR CES offices. CTAHR’s publications are “issued in furtherance of Cooperative Extension work” over the name of the dean as CES director. OCS’s job is to ensure that such works represent CTAHR well. In addition to publishing through OCS, extension faculty have two other means of written communication with clients: on their official CES letterhead, and in newsletters using a prescribed official header and footer that serve a “letterhead” function. In each of these cases, the content of the communication is issued over the signature and official title of the faculty member. Informative documents created for one-time use in this manner are considered correspondence, not publications, and are generally not handled in OCS. Can my conference or workshop proceedings be a CTAHR publication? Yes. These documents should be processed through OCS for printing and distribution. The faculty editor is responsible for the content and for providing the camera-ready copy. OCS will advise the editor on layout. Guidelines for preparation of these documents can be found at http://www.ctahr.hawaii.edu/ctahr2001/PIO/policies_procedures.html. Can OCS help with program brochures? Yes. Faculty are encouraged to seek OCS assistance with any program support materials that bear the College’s name. Where do I get letterhead, etc.? For UH letterhead and business cards, contact University and Community Relations, Creative Services Office, or go to http://www.hawaii.edu/ur/stationery.htm. OCS provides materials relating to the penalty mail system: CES letterhead, mailing envelopes and labels, and penalty mail signature slips. A digital version of CES letterhead is available on the OCS Web page under “for our employees.” Digital versions of department letterhead are available from department offices. What kinds of web development can OCS provide? OCS can provide support for virtually all aspects of website design and development, from consulting to creation to on-going maintenance of pages. Training in software programs used by OCS to create and maintain pages (i.e., Adobe Photoshop and Adobe GoLive) is also available. What kind of event coordination assistance is available to me? Our event coordination assistance is limited to College-wide events sponsored by members of the administration. These include the annual CTAHR awards banquet and College-wide conferences. Where can I find more information about OCS? The OCS website is the best and most current source of information about OCS. http://www.ctahr.hawaii.edu/ctahr2001/PIO/ Whom should I contact to get help from OCS? Requests for copies of publications and penalty mail materials can be e-mailed to ctahrpub@hawaii.edu. OCS’s interim director is Miles Hakoda, Gilmore 117, 956-3093, mhakoda@hawaii.edu. OCS’s office is maintained by Sharon Tasato, 956-7036, stasato@hawaii.edu. Other personnel currently are: Dale Evans, editor, penalty mail officer, Gilmore 121, 956-3092, evans@hawaii.edu. Kathy Lu, Web application development specialist, Gilmore 118, 956-5762, xlu@hawaii.edu. Kathleen Vickers, writer, Gilmore 125, 956-XXXX, kvickers@hawaii.edu. Additional resources and assistance OCS’s website: http://www.ctahr.hawaii.edu/ctahr2001/PIO/. Features include listing of for-sale publications and ordering information; current free publications downloadable in pdf format; databases of publications; and links to other CTAHR information resources. On our policies and procedures page are links to various materials including:
The CTAHR Show (30 shows so far) airs on cable TV eductional channels, usually on Saturdays at 6:30 p.m., including 55 and 21 (Oahu), 12 (central Maui, Molokai, and Lanai), 52 (West Maui), 4 (Hilo), 13 (Kona), and 10 (Kauai); shows change monthly.
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