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No-Cost Extension Request for Small Business Innovation Research and Small Business Technology Transfer (SBIR/STTR) Projects
Preparing a No-Cost Extension Request
ATTENTION GRANTEES:
Please read the following carefully and in its entirety before you seek to extend your project using this means.
SBIR/STTR companies cannot grant themselves no-cost extensions!
Phase I Grantees:
Applying for a No-Cost Extension might take you out of cycle for a quick Phase II submission
Phase II Grantees:
You will not be able to submit a Phase IIB request when in the no-cost extension window.
INSTRUCTIONS
1. From the FastLane Homepage http://www.fastlane.nsf.gov; select "Proposals, Awards, & Status" link (found on the left
hand-side of the web page).
2. Enter your login information and press "Login" (Last
Name, SSN, and Password).
3. The Principal Investigator (PI)/Co-Principal Investigator (Co-PI)
Management screen appears; Select "Award and Reporting Functions" Option from the menu.
4. The next screen provides the Award and Reporting Functions options.
Select "Notifications and Requests" option.
5. On the left side, in the gray-bordered box, select your award
number from the drop down list and click the prepare new button.
6. The Notifications and Requests screen appears. This screen should
at the top show your Award Information. Scroll down to the Types
of Grantee Request (Need NSF Approval).
7. Click the radio button entitled "NSF Approved No-Cost Extension"
and press "Request" button (found at the bottom of the
page). Prepare your justification based on the requirements of the
Grant Proposal Guide (GPG), below is the exert from the GPG:
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If additional time beyond the extension provided by the grantee
is required and exceptional circumstances warrant, a formal request
must be submitted to NSF. The request must be submitted to NSF at
least 45 days prior to the expiration date of the grant. The request
must explain the need for the extension and include an estimate
of the unobligated funds remaining and a plan for their use. As
indicated above, that unobligated funds may remain at the expiration
of the grant is not in itself sufficient justification for an extension.
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The plan must adhere to the previously approved objectives of the
project. All requests for NSF-approved extensions must be submitted
via the FastLane system. Any NSF-approved no-cost extension will
be issued by an NSF Grants Officer in the form of an amendment to
the grant specifying a new expiration date. Grantees are cautioned
not to make new commitments or incur new expenditures after the
expiration date in anticipation of a no-cost extension.
A message screen will appear; select the "NSF Approved No
Cost Extension" button.
The NSF Approved No-Cost Extension screen will appear.
Follow These Steps:
1. Revise the Expiration Date: MM/YYYY (no need to put a day as
the NSF automatically makes it the last day of the month.
2. Provide the dollar amount remaining on the grant.
3. In the Justification for NSF Approved No-Cost Extension box; provide
a complete justification for the request. NOTE: You may either type
directly into the text box or cut or paste your text; you cannot
upload a document.
4. In the Plans for use of unobligated funds (plan must comply with
previously approved objectives) box; provide a breakdown of how
the remaining funds will be allocated during the No-Cost Extension.
NOTE: You may either type directly into the text box or cut or paste
your text; you cannot upload a document.
5. On the right side of the screen, click the Save button. The page
will refresh, showing the data typed in un-editable fields.
6. On the right side of the screen click the Forward to SPO button.
7. The page will refresh and ask you if you are sure you want to
forward the request to your SPO. Click the Forward to SPO button.
SUBMITTING THIS REQUEST TO NSF FOR APPROVAL
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From the FastLane Homepage http://www.fastlane.nsf.gov; select "Research Administration" link (found on the left hand-side
of the web page).
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The FastLane Contact/SRO enters login information (i.e. Last Name,
SSN, Password, and select "Research Administration Functions
radio button); click on the "Login" button. The "Research
Administration" screen appears.
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Select "Notifications and Requests”.
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Search through the list at the bottom of the page for the award
number. And click the submit link on the right side.
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The page will refresh, showing the text of the request and ask
if you are sure you want to submit the request, click the submit
to NSF button on the right side.
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A message will appear confirming the request was submitted to NSF.
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The final step is to email an updated milestone chart and a statement
of how much money remains on the grant to the NSF Program Manager
If you have problems or questions contact the FastLane Help Desk
at 1-800-673-6188.
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