DCL-99-106 State New Hire Reporting Requirements

DCL-99-106

DATE: Sep 28, 1999

TO ALL STATE IV-D DIRECTORS AND STATE NEW HIRE CONTACTS

RE: State New Hire Reporting Requirements

Dear Colleague:

We are pleased to send you the enclosed State New Hire Reporting Requirements matrix, which is an update of the January 1999 matrix. A special effort has been made to include web sites, e-mail addresses, and toll-free telephone and fax numbers. In addition to the paper copy included with this letter, you will find this updated matrix on our web site at http://www.acf.hhs.gov/programs/cse/newhire/employer/contacts/nh_matrix.htm.

We urge you to review the information included about your state and to submit any updates to Nancy Benner at (202) 401-5528 or e-mail at nbenner@acf.hhs.gov.

Sincerely,

David Gray Ross
Commissioner
Office of Child Support Enforcement

Attachment STATE NEW HIRE REPORTING REQUIREMENTS(57K MicroSoft Excel Worksheet)

Enclosures

cc: State New Hire Contacts
Regional Program Managers

OCSE INFORMATION EXCHANGE
NEW HIRE REPORTING

September 1999

About OCSE Information Exchanges...

The Office of Child Support Enforcement periodically produces information exchanges as a means of providing "at-a-glance" information on innovative enforcement practices. This matrix on New Hire Reporting Requirements is an update of the one issued in January 1999. Information in this version is current as of September 1, 1999.

The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) mandated the creation of a National Directory of New Hires and required each State to have a New Hire Reporting program in effect by October 1, 1998. PRWORA requires employers to report certain information on their newly hired employees to their State Directory of New Hires (SDNH). (States can add optional data elements to the six federally-required data elements.) States then match this data against their child support case records to locate parents, establish support orders, or enforce existing orders. Each state transmits its state new hire reports to the National Directory of New Hires (NDNH), a component of the Federal Parent Locator Service. Daily searches take place between the NDNH and the Federal Case Registry (FCR), the other component of the Federal Parent Locator Service, to locate parents owing child support who are living in a different state from their child(ren). When the FPLS locates a missing parent, it sends this information to the appropriate states so that they can take the next step in case processing.

The attached matrix lists New Hire Reporting requirements from 50 states, three territories (Guam, Puerto Rico, and the Virgin Islands), and Washington, DC.

We encourage employers to contact their state(s) directly for the most up-to-date information on reporting requirements. Suggestions on how to improve these information exchanges or additional topics for OCSE to address are welcome. Contact:

OCSE
370 L'Enfant Promenade, SW, 4^th floor
Washington, DC 20447

This information can also be found on the OCSE web site http://www.acf.hhs.gov/programs/cse/newhire/employer/contacts/nh_matrix.htm.