Updated February 2008
The primary objective of this Handbook is to ensure successful approval and
subsequent Federal funding of projects supporting FNS programs to modernize
benefit delivery.
FNS programs include the Food Stamp Program (FSP) and Special Supplemental
Nutrition Program for Women, Infants, and Children (WIC). The key component to
obtain approval and funding is the Advance Planning Document (APD). This
Handbook also emphasizes the coordination within FNS, State agencies, Regional
Offices, and Headquarters stakeholders. Communication and coordination between
FNS automation, financial, and program entities is necessary for the successful
oversight and management of these system automation projects.
FNS Handbook 901 - Advance Planning Documents (2007) - a printable,
searchable version of the full document
FNS Handbook 901 Cover (for print versions)
FNS Handbook 901 - by chapters
Table of Contents
1.0 Introduction
Key Stakeholders in the APD Process
Food Stamp Program
Supplemental Food Programs for WIC
2.0 The APD Process
Advance Planning Documents
PAPD Process
IAPD Process
APDU Process
APDU As Needed Process
Emergency Acquisition Request Process
APD Closure
RFP Process
Key Stakeholder Responsibilities
FNS Review
On-Site Reviews and Monitoring
3.0 Food Stamp Program
Program Funding
APD Process for FSP Certification and
Eligibility Systems
APD Process for FSP EBT
4.0 Special Supplemental Nutrition Program for Women, Infants,
and Children
APD Process for WIC
APD Process for WIC EBT
5.0 Project Management
Roles and Responsibilities
Project Management Life Cycle
SDLC Methodologies
Work Breakdown Structure
Risk Management
QA and IV&V
Monitoring and Oversight
Project Closeout
6.0 Procurement
Acquisition Process
RFPs
Types and Roles of Contractors
Contractor Support Options during the SDLC
Awarding Contracts
Types of Contracts
Contract Components and Requirements
Conflict of Interest
Disputes
Contract Closeout
7.0 Financial Management
Federal Cost Principles
Common Cost Items
Cost Allocation
Cost Reviews and Audits
Budgeting
Expenditure Reporting
8.0 Systems Security
Security Reviews
Management Controls
Technical Controls
EBT-Specific Controls
Security Plans
Exhibit 1 - FNS Regional Office Information
Appendix A - Acronym Listing
Appendix B - Glossary
Appendix C - Regulations
Appendix D
Feasibility Study Checklist
Cost-Benefit Analysis Checklist
RFP Review Checklist
FSP Post-Implementation Review
Checklist
WIC Post-Implementation Review
Checklist
Status Report Checklist
State Sole Source Exception Request
Template
Appendix E - Sample Status
Report
Last modified:
07/16/2008
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