dcl-99-46

DCL-99-46 Date:

TO: ALL STATE IV-D DIRECTORS

RE: Massachusetts Forms, Letters and Reports for Financial Institution Data Match

Dear Colleague:

The Massachusetts Department of Revenue began its match of delinquent child support obligors against financial institution records in April 1995. Four years later, Massachusetts' financial institution data match operations is highly automated with:

System-generated financial institution election forms, lien and levy request and response forms and reminder letters to financial institutions and agents;
financial institution and reporting agent profiles; and
management reports tracking non-filing of tapes, reasons for rejected tapes, match performance (e.g., number of records matched, collections), and problem/error reports (e.g., filing method changed, service agent changed).

Enclosed are samples of these forms, letters and reports to serve as examples for States to adopt to their own operation.

Feel free to contact L. Gina Barbaro, Financial Industry Liaison, at (202) 401-5426, should you have questions about the financial institution data match requirements. Contact Larry Paluzzi at (617) 887-6596 for information about Massachusetts' automation of this process.

Sincerely,

David Gray Ross
Commissioner
Office of Child Support Enforcement

Enclosures

Data Match Table of Contents

Introductory Package:

Letter of Introduction to Data Match
Election Form
Designation of Agent

Bank Match Election Form Report, Non-File Letter

Method One Non-File Report & Non-File Letter

Inquiry File Letter

Method Two Non-File Letter

Rejected Tape Letter

Rejected Tape, Non-File Letter

OASIS Data Storage:

Institutions Profile
Election/Filing Information
Institution Notes
Filing History

Data Bank Match Processing Report

Daily Problem Report

Bank Match Election Letter

Reporting Agent Letter

Levy Letter and Multi-Part Levy Form

Bank Levy Report