Procedures for Review of Titling and Indexing in IDS and DCII
1. An individual
or representative of a business entity who believes he or she, or the business
entity represented, was wrongly titled or indexed in the Defense Criminal
Investigative Service (DCIS) Investigative Data System (IDS) and the Defense
Clearance and Investigations Index (DCII) may appeal to obtain a review of
the decision.
2. The appeal
request must be in writing, and should be addressed to:
Director
Defense Criminal Investigative Service (DCIS)
400 Army Navy Drive, Suite 901E
Arlington, VA 22202
The requester
must provide an explanation of, or documentation that establishes the entry
was due to a mistaken identity, or provide reasons why he or she believes
that at the time of titling, no credible information existed to indicate that
the individual or business committed a crime for which they were titled.
4. Upon receipt
of the appeal request, the Director, DCIS, must solicit written input from
both appropriate DCIS staff functions and the Office of General Counsel, Office
of Inspector General. When reviewing the staff and counsel opinions, the Director,
DCIS, will only consider the investigative information that was available
at the time the initial titling/indexing decision was made.
5. The Director,
DCIS, shall notify the requestor in writing of the decision to the appeal.
If the Director, DCIS, decides that the individual's or business's identifying
information should be removed from the IDS and DCII, the Director shall instruct
appropriate staff to make the deletions as soon as practical. If the Director,
DCIS, decides to allow the entries to stand, the Director's response to the
requestor shall provide information about appellate action, if any.
6. The original
request letter, staffing memoranda, and a copy of the response notification
will be maintained by the Information Analysis Branch, Program Review Directorate,
DCIS, for the retention period specified in Inspector General Manual 5015.2,
"Records Management Program," June 2000.
