Travel Management Center
Unclassified.
This system of records is located in the travel agency under contract
with this Department and in the administrative offices of Department of Labor
component agencies.
Individuals for whom travel is being arranged by the contractor.
Records include traveler's profile which contains name of individual,
social security number, home and office telephones, agency's name, address, and
telephone number, air travel preference, rental car identification number and
preference of car, hotel preference, current passport and/or visa number,
personal credit card numbers, and additional information; travel authorization
and monthly reports from travel agent(s) showing charges to individuals,
balances, and other types of account analyses.
31 U.S.C. 711; interpret or apply 31 U.S.C. 3511, 3512, and 3523.
To assemble in one system information to enable travel agents who are
under contract to the Federal Government to issue and account for travel
provided to individuals.
In addition to the routine uses listed in the general prefatory
statement:
a. To disclose information to a credit card company for
billing purposes.
b. To disclose information to a Federal agency for
accumulating reporting data and monitoring the system.
c. To disclose information to the agency by the contractor in
the form of itemized statements of invoices, and reports of all transactions
including refunds and adjustments to enable audits of charges to the
Government.
d. To disclose credit card information, phone numbers,
addresses, etc., to airlines, hotels, car rentals companies and other travel
affiliated companies for the purpose of serving the client.
e. To disclose personal credit card information to hotels and
car rental companies for the purpose of guaranteeing reservations.
None.
Paper records in file cabinets. Computer records within a computer and
attached equipment.
By name and/or social security number of traveler.
Records stored in lockable file cabinets or secured rooms. Computerized
records protected by password system and electronic signaturing. Information
released only to authorized officials on a need-to-know basis.
Records kept by the Department and/or the travel agency are held for 3
years and then destroyed.
Director, Office of Budget, Office of the Assistant Secretary for
Administration and Management, Department of Labor, 200 Constitution Avenue NW,
Washington, DC 20210.
Inquiries should be mailed or presented to the system manager noted at
the address listed above.
A request for access shall be addressed to the system manager at the
address listed above.
:
A petition for amendment shall be addressed to the System Manager.
Individual, employees, travel authorization, credit card companies.
None.
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