United States Department of Transportation
Drug and Alcohol
Testing Management Information System Web Site
PRIVACY
POLICY
Thank you for visiting the Department of Transportation’s Drug and
Alcohol Testing Management Information System Web site. We are
committed to respecting your right to privacy and will protect it when
you visit our Web site.
This Privacy Policy explains our online information practices only,
including how we collect and use your personal information. It covers
information collected on the Drug and Alcohol Testing Management
Information System Web site. Our Privacy Policy does not apply to
third party Web sites that you are able to reach from our Web site,
nor does it cover practices of other elements within the Department of
Transportation. We encourage you to read the Privacy Policies of those
elements and third parties to learn how they collect and use
information about you.
To assist you with reading our Privacy Policy, we have provided
answers to the following questions you may find most important:
What information do we collect automatically online?
What additional information do we collect about you
online?
Why do we collect your information online and how do we
use it?
How, and with whom, do we share the information we
collect online?
Do we give you choices on how we use the information you
provide us?
What are our information practices for children?
Do we use cookies or other tracking devices?
How do we secure your information we collect online?
What are your rights under the Privacy Act of 1974?
How do you find out more about, or comment on, our
privacy practices?
What information do we collect automatically online?
When you visit our Web site, we collect information about your
visit that does not identify you personally. We can tell the type of
computer, browser, and Web service you are using. We also know the
date, time, and pages you visit. Collecting this information helps us
design the site to suit your needs.
What additional information do we collect about you online?
The Drug and Alcohol Testing Management System Web site allows
companies to submit their MIS results to Coast Guard, FAA, FMCSA, FRA,
FTA, PHMSA, results via the Internet. Companies do not have to
use this web site to submit their MIS results, and may choose to do so
paper forms (U.S. DOT Drug and Alcohol Testing MIS Data Collection
Form)
Besides the information that is collected automatically, when you
choose to submit your results via this Web site, we collect only those
items that appear on the U.S. DOT Drug and Alcohol Testing MIS Data
Collection Form.
Why do we collect information online and how do we use it?
Our principal purpose for collecting personal information online is
to facilitate the electronic reporting of Drug and Alcohol MIS results
via the Internet.
We will only use your information for the purposes for which you
have provided this information, or for the purposes required under the
law. (In order to learn more about how we provide choices to you
regarding our use of your information, visit the "Choices" section in
this Privacy Policy.)
How, and with whom, do we share the information we collect online?
We may share personally identifiable information you provide to us
online with appropriate representatives within the Department of
Transportation (see
http://www.dot.gov/DOTagencies.htm for information on DOT A&I
Online and related entities), other federal government agencies, or
other designated representatives as needed to facilitate your request
or transaction.
Additionally, we may be required by law to share information we
collect with authorized law enforcement, homeland security, and
national security activities (See also the "What are your rights under
the Privacy Act of 1974?" section in this Privacy Policy).
Do we give you choices on how we use the information you provide
us?
Throughout our Web site, we will let you know whether the
information we ask you to provide is voluntary or required. By
providing personally identifiable information, you are granting us
consent to use this personally identifiable information for the
primary purpose for which you are providing it. Additionally, we will
ask for you to grant us consent before using your voluntarily provided
information for any secondary purposes, other than those required
under the law.
What are our information practices for children?
If we choose to collect personal information from children, we will
comply with the Children’s Online Privacy Protection Act (COPPA). To
find out more about COPPA, please click on the following link:
www.ftc.gov/privacy/privacyinitiatives/childrens.html.
Do we use cookies or other tracking devices?
A "cookie" is a small text file that is stored on your computer and
makes it easy for you to move around a Web site without having to
continually re-enter your name, password, preferences, etc.
We use only "session" cookies; this means we store the cookie on
your computer only during each visit to our Web site. After you turn
off your computer or stop using the Internet, the cookie is erased and
nothing will be remembered the next time you visit our Web site.
How do we secure your information we collect online?
We are committed to properly securing the information we collect
online. To help us accomplish this, we take the following steps:
- We employ internal access controls to ensure that the only
people who see your information are those with a need to do so to
perform their official duties;
- We train relevant personnel on our privacy and security measures
so that our personnel know what is required for compliance;
- We physically secure the areas where we hold hard copies of the
information we collect online;
- We regularly back up the information we collect online to insure
against loss;
- We use technical controls to secure the information we collect
online as appropriate, including but not limited to: Secure Socket
Layer (SSL), encryption, firewalls, password protections;
- We periodically test our security procedures to ensure personnel
and technical compliance; and
- We employ external access safeguards to identify and prevent
unauthorized attempts of outsiders to hack into, or cause harm to,
the information in our systems.
Tampering with the Drug and Alcohol Testing MIS Management
Information System Web site is against the law. If anyone tries to
tamper with it, they may be punished under the Computer Fraud and
Abuse Act of 1986 and the National Information Infrastructure
Protection Act.
What are your rights under the Privacy Act of 1974?
The Privacy Act of 1974 protects the personal information the
federal government keeps on you in "systems of records (SOR)"
(information an agency controls that can be retrieved by name or some
other personal identifier). The Privacy Act regulates how the
government can disclose, share, provide access to, and maintain the
personal information that it collects. Not all information collected
online is covered by the Privacy Act.
The Act’s major provisions require agencies to:
- Publish a Privacy Act Notice in the Federal Register explaining
the existence, character and uses of a new or revised SOR;
- Keep information about you accurate, relevant, timely, and
complete to assure fairness in dealing with you; and
- Allow you to, upon request, access and review your information
held in a SOR and request amendment of the information if you
disagree with it.
When this Web site collects information from you online that is
subject to the Privacy Act (i.e., information to be kept in a SOR), we
will provide you, through a link on the Web page from which we collect
information, access to our Privacy Act Notice. This
Privacy Act Notice will inform you what portion of
the information is maintained and retrieved by your name or other
personal identifier.
Each Privacy Act Notice will also notify you of
the following:
- The authority for and purpose and use of the collection of
information subject to the Privacy Act;
- Whether providing the information is voluntary or mandatory; and
- The effects on you if you do not provide any or all of the
requested information.
Click here to view our
Privacy Act Notices
How do you find out more about, or comment on, our privacy
practices?
For more information on our privacy practices, or for comments and
concerns, please contact our Privacy Officer, Yvonne Coates, at:
Email: Yvonne.Coates@ost.dot.gov
Phone: 202-366-6964 |