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What Job Seekers with
Disabilities Need to Know
Because we are living in an information age where technology
drives most interactions, resumes sent via E-mail and traditional paper are
likely to be scanned for key information by a machine, not a human being.
What It Means to have Your Resume
scanned by a Machine
Because employers receive more resumes than they can process
efficiently, they are switching to text-searching or artificial intelligence
software to track resumes. These systems use optical scanners to put resumes
into the computer which then searches for skills that match a job description.
Optical character recognitionOCRsoftware looks at the image to
distinguish every letter and number and creates a text file. Such systems are
important because they significantly lessen the time it takes to search for
qualified applicants to fill a job. These systems can also help employers by
creating a centralized resume pool in companies that have a decentralized human
resource function.
Why Scannable Resumes are
Important to Your Search
In order to efficiently review resumes, an increasing number of
employers are letting computers take the first crack at selecting a first round
of applicants for certain jobs. Because computers are programmed to search for
certain words, every word in a resume is important in the selection process.
Artificial intelligence software "reads" the text and extracts important
information such as your name, address, work history, experience and skills. A
clear resume allows the scanner to obtain a clean image in order to maximize
"hits" (when one of your skills matches the computer search).
How to Prepare a Resume that Will
Scan to Jobs You are Seeking
Following are important tips on making your resume
"scan-friendly."
- Use a standard typeface such as Courier, Helvetica, Futura,
Optima, Universe or Times with a point size of 10-14.
- Use black ink on white 8 1/2 x 11 inch paper. Do not use
colored paper.
- Use only capital letters or boldface to emphasize important
information. Do not use italics, underlining, boxes, graphics, or horizontal or
vertical lines.
- Avoid a two-column format or resumes that look like newspapers
or newsletters.
- Use only a laser-quality printer.
- Do not fold or staple pages.
- If faxing, use fine resolution and follow up with a mailed
original.
- Avoid "formatting peculiarities." If you use E-mail, save your
file as "text only" or "ASCII" to avoid the possibility that your word
processor and your prospective employer's word processor are incompatible.
E-mail a copy of your resume to yourself to make sure it looks the way you
meant it to look.
- Use "key-words"phrases, terms, industry jargon, and titles to
describe your abilities. Describe your experience with concrete words rather
than vague terms. Be sure to use state-of-the-art terminology to describe
yourself. If you have been out of the job market awhile, research new
developments in your field and use up-to-date terms to present your skills.
Savvy job seekers often mimic the words a company uses in its help-wanted ads.
The more skills and facts you provide, the more opportunities you have for your
skills to match available positions.
- Use more than one page if necessary.
- If you have extra space, describe your interpersonal traits and
attitude. Key words could include: time management, team player, dependable,
leadership, and responsibility.
- Use a keyword summary of your skills at the top of your resume
to get the attention of robotic and human inspectors. For example, if you are
looking for an entry level position in architecture, your keyword summary might
include: BS in Architecture, internship experience with large commercial
project, knowledge of AutoCAD, PhotoShop, AccuRender, 3-D Studio. Place your
name on its own line at the top of the page. Use the standard format for your
address below your name. Then list each phone number on its own line.
- For job search purposes you may choose to have two versions of
your resume:
- One to send for the computer to read (scannable format and
detailed descriptors).
- One for people to read during an interview (a creative
layout, enhanced typography, and summarized information.)
- Be sure to proofread your resume before sending it.
How Hiring Managers and
Recruiters Use Electronic Applicant Tracking Systems
Typically, hiring personnel set up a search request and tell the
computer whether certain qualifications are required or desired. Many
resume-scanning systems then rank the candidates they select from the system.
Some of the leading systems place a number or percentage next to a candidate's
name indicating how many of the manager's requirements are reflected in the
resume.
As we move into the 21st century, it is important to use
technology to find a job. If you push yourself to go the extra mile in your job
search, you will find the opportunity you are seeking.
This tip sheet was prepared with the help of EDS. EDS
participates in the Office of Disability Employment Policy's Business
Leadership Network (BLN), a business-led initiative that aims to stimulate best
disability employment practices and enhance employment opportunities for job
candidates who happen to have disabilities. |