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Utilizing ARK, the Astrophysics Research Knowledgebase,
a service of
NASA's High Energy Astrophysics
Science Archive Research Center, RPS provides a
facility for filling out the XMM-Newton Stage 2 (budget) proposal forms.
Electronic submission of the forms is required. The scientific justification
and ancillary file (containing budget narrative, current and pending support,
and CV) must also be submitted electronically (uploaded as PDF files after
the initial submission of the electronic proposal forms).
In order to access the XMM-Newton Budget RPS web form, you must first
create an ARK account and/or join the XMMBUDGET
group.
If you already have an ARK account, login first and select "Join Group"
from the menu next to "XMM-Newton Budget RPS (XMMBUDGET)" and then click on
the Submit Changes button.
If you do not already have an ARK account, enter your e-mail address in
the input field provided and click on the check box next to "XMM-Newton
Budget RPS (XMMBUDGET)" and then click on the Join ARK button. Check
your e-mail and click on the activation code found therein. Fill out the ARK
registration form and submit.
Next, proceed to the XMM-Newton Budget RPS web form
and fill out the form. After you have filled out the form, click the
Verify button to make sure you have entered the form information
correctly. If the form does not validate, ARK/RPS will identify the
reason(s) for non-verification which you will need to correct. Once the form
verifies successfully, a Submit button will appear, allowing you to
you to submit the proposal to RPS.
You can also download an ASCII file containing the form data by clicking
on the Save button. Form data can be uploaded to the form by using
the Reload button. Note that the file format is the same as the format
of the files generated by the Save button.
Immediately after doing so, go "Back" in your browser and click on either
the PostScript or LaTeX button to generate the specified file
for printing your hard-copy submission forms. In most cases the PostScript
file is all you will need.
After clicking on the Submit button, go to your
Recent Activity page. Summary information for
the proposal that you just submitted should be listed here, indicating that you
have successfully submitted your XMM-Newton budget proposal forms to RPS. You
may now upload your scientific justification and ancillary file (both in PDF
format). From the Recent Activity page, click on
the Files button next to the proposal you submitted, and then click on
the Upload button and follow the instructions on that page. After you
have successfully uploaded your scientific justification, you have completed
your RPS electronic submission.
Note: After submission and before the proposal deadline, you may still
Modify or Discard your proposal using the appropriate buttons
on the Recent Activity page. The Files
button also enables you to Download, Discard, or Replace
any file that you previously uploaded.
Additional information on how to use RPS and the answers to some
frequently asked questions can be found on the
RPS Quick Help page.
Short descriptions of the forms and fields are below. The fields are
listed in the same order as found on the web page. The labels for the fields
in the web form will link to the appropriate field description below.
The proposal number, title, abstract, and your personal details (name,
address, telephone number, etc.).
The number that was assigned to this XMM-Newton proposal after it was
submitted in Stage 1. Required.
Specify whether the submission is a "Proposal Budget" or a "Budget Revision".
During the Stage 2 submission period, you should select "Proposal Budget". If
your budget was approved for funding following the Stage 2 deadline and you
need to revise your budget, then specify "Budget Revision".
The title of the proposal up to 120 characters. Required.
800 characters maximum. Abstracts exceeding this limit must be shortened.
Required.
Your title (Dr., Ms., Mr., Prof.). The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
Your first name. 17 characters long at a maximum. Required.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
If you like, you may add your middle name or initial(s). Up to 12 characters
allowed. Optional.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
Your last name (surname). Up to 27 characters are allowed. Required.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
The name of your department at your institution. Up to 60 characters are allowed.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
The name of your institution, up to 60 characters. The signature on the
'general' page should be that of an administrator in the institution.
Required.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
The first line of your institution's address, e.g., the street name, any number
within it, etc. Up to 60 characters.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
Your city or town. Up to 32 characters. Required.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
The name of the state in which your institution is located. Up to 32
characters. Required. Please use USPS-standard, two-letter abbreviations.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
The Zip code of your institution. Must be 5 digits. Required.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
Your telephone number, plus any extension. 24 characters allowed.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
Your fax number, if available. 24 characters allowed.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
Your e-mail address. Up to 60 characters. Required. An e-mail receipt will
be sent to this address within 24 hours of the electronic submission
of your proposal, if the e-mail receipt option is checked in your
ARK user profile.
The value for this field comes from your
ARK user profile. If it is incorrect,
update your ARK user profile prior to proposal submission.
This form contains details of your collaborators, if any, as well as such
information as the Congressional district and Zip+4 extension of your
institution. Up to 10 Co-Investigators are allowed. The printed form must be
signed by both the Proposer and an administrator of his/her institution.
Your institution's Zip+4 extension code. 4 digits. Required. Refer to
http://www.usps.com/zip4/ to
determine your Zip+4 extension.
You can go to
http://www.house.gov/writerep/ to determine your institution's
Congressional district. For example, Massachusetts's 8th district should be
written as MA 8th. Required.
The CAGE Code is a code that identifies companies or institutions doing or
wishing to do business with the Federal Government. The CAGE Code should
be obtained from your institutional grants officer. Required.
If you are the Principal Investigator of the XMM-Newton Stage 1 proposal and
you are a member of some U.S.-based institution, specify "U.S. Principal
Investigator". If the Principal Investigator of the XMM-Newton Stage 1
proposal was not from some U.S.-based institution and the U.S.
Co-Investigators have elected you to be the lead U.S. Co-Investigator, then
specify "Lead U.S. Co-Investigator of Foreign PI's Proposal".
For proposals with foreign PIs, you need to fill out:
The title (Dr., Ms., Mr., etc.) of the foreign PI - up to 12 characters. This
does NOT refer to the PI's job description (e.g., "post-doc" would be
incorrect). If you specified "U.S. Principal Investigator" for the "Type of
Investigator", you should leave this field blank.
The foreign PI's first name. 17 characters long at a maximum. If you
specified "U.S. Principal Investigator" for the "Type of Investigator", you
should leave this field blank.
The foreign PI's middle name or initial. Optional. Up to 12 characters
allowed. If you specified "U.S. Principal Investigator" for the "Type of
Investigator", you should leave this field blank.
The foreign PI's last name. Up to 27 characters are allowed. If you specified
"U.S. Principal Investigator" for the "Type of Investigator", you should
leave this field blank.
The first name of each Co-Investigator. 20 characters.
The last name of each Co-Investigator. 20 characters.
The institution for each Co-Investigator. Up to 60 characters.
The country for each Co-Investigator. If a country is not listed, please
contact us at the
RPS Help
Desk and request that it be added to the list.
Name of the administrator who will sign the form on behalf of the institution
of the U.S. PI (or lead U.S. Co-I on a foreign PI's Stage 1 proposal). Up to 32
characters. Required.
Post or title of the administrator. 60 characters. Required.
Institution of the administrator. 60 characters. Required. This should be the
same institution specified in your Cover Page form.
This form contains the monetary details of the proposed budget.
The full-time equivalent (FTE) of the senior researcher(s) working under the
grant is a required field. FTE is a measurement equal to one staff
person working a full-time work schedule for one year. The salary and fringe
benefits is the dollars per FTE. It is required if the FTE value is greater
than zero. Thus, the direct labor cost for the senior researcher(s) is the
FTE multiplied by the specified salary and fringe benefits amount.
The full-time equivalent (FTE) of the junior researcher(s) working under the
grant is a required field. FTE is a measurement equal to one staff
person working a full-time work schedule for one year. The salary and fringe
benefits is the dollars per FTE. It is required if the FTE value is greater
than zero. Thus, the direct labor cost for the junior researcher(s) is the
FTE multiplied by the specified salary and fringe benefits amount.
The full-time equivalent (FTE) of the grad student(s) working under the
grant is a required field. FTE is a measurement equal to one staff person
working a full-time work schedule for one year. The salary and fringe
benefits is the dollars per FTE. It is required if the FTE value is greater
than zero. Thus, the direct labor cost for the grad student(s) is the FTE
multiplied by the specified salary and fringe benefits amount.
The full-time equivalent (FTE) of the administrative staff working under the
grant is a required field. FTE is a measurement equal to one staff person
working a full-time work schedule for one year. The salary and fringe
benefits is the dollars per FTE. It is required if the FTE value is greater
than zero. Thus, the direct labor cost for the administrative staff is the FTE
multiplied by the specified salary and fringe benefits amount.
Any equipment costs associated with the grant, in dollars. Required.
Any travel costs associated with the grant, in dollars. Required.
Any publication charges associated with the grant, in dollars. Required.
Any supplies costs associated with the grant, in dollars. Required.
If there is some other type of direct cost associated with the grant,
describe it in the space provided (up to 40 characters) and specify the
amount in dollars. Up to three such costs may be specified.
If there is some type of applicable cost associated with the grant,
describe it in the space provided (up to 40 characters) and specify the
amount in dollars.
If the grant supports the tuition for a graduate student working under
the grant, specify the amount of tuition remission in dollars. Required.
Specify the total facilities and administrative costs, including all
overheads, for the grant in dollars. Required.
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