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Step Four: Develop an Overall Budget
Based on the priorities identified in the strategy, the selection
committee will need to allocate the available funds and lay out
all of the expected expenditures in a budget. This will form the
basis for the grant budget. To develop this budget, the selection
committee should simply list all of the components of the strategy
and the amounts to be devoted to each. In doing so, the selection
committee should consider any needed administrative funds.
Awards made by BJA to the fiscal agent will be for up to 3 years. However,
individual grants or contracts made to the subrecipients may be
for any length of time up to, but should not exceed, 3 years.
Administrative Funds
In Step Three, the task force selection
committee selected a fiscal agent that will make subawards to the
entities responsible for each portion of the strategy. The fiscal
agent may need funds in order to administer these subawards, including
accounting for the funds, preparing grant reports, and working with
federal monitors or auditors as needed. The task force may want
to allocate funds in the overall budget for this purpose, but such
funds cannot exceed 10 percent of the total grant. For example, if the allocation for your district is $100,000, then
up to $10,000 can be used for administration.
Administrative funds may be spent on portions of salaries, supplies, equipment, travel, and contracts needed to support and properly administer these funds.
Tool Box
OJP Financial Guide
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