Process Review Work Plan
Bidding Process
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- BACKGROUND
The Federal-aid Policy Guide (FAPG) 23 CFR 635A contains Federal Highway Administration regulations and policy on contract procedures for Federal-aid projects. This section of the FAPG also requires reviews of various aspects of contract administration on a four year cycle. For Fiscal Year 1996, the bidding process was selected as the subject in this cycle.
- SCOPE OF REVIEW
This review will encompass the procedures to advertise for bids, issue addenda, open bids, tabulate bids, and award contracts. Both exempt and non-exempt National Highway System projects will be included in the review sample. The review will focus on compliance with FAPG 23 CFR 635A, sections 112, 113 and 114. Most Federal-aid projects are administered by... ; the primary exception being the... County Toll Road Authority. The review team will examine project records contained in the... Divisions and will attend a bid opening in... A similar review will be conducted at the County Toll Road Authority Office in...
- REVIEW OBJECTIVES
This review has the following objectives:
- To determine if the... and County Toll Road Authority processes comply with the FAPG.
- To determine if modifications are needed of if enhancements are appropriate.
- REVIEW TEAM
... Representatives:
Design Division: Construction and Maintenance Division: FHWA Representatives:
- ESTIMATED RESOURCES
- FHWA Division Staff Time - 4 person weeks
- FHWA Division Per Diem Costs - $400
- APPROACH
- Preliminary Planning Phase- The following will be accomplished during this phase:
- Develop the scope, objectives and review responsibilities.
- Select a review team to represent both FHWA and...
- Develop guidelines for the review, including number of projects to sample.
- Preliminary Analysis Phase- Existing directives and policies will be gathered and reviewed to determine compliance with the FAPG.
- Data Collection Phase- This phase will include examining project records at... Headquarters and County Toll Road Authority to evaluate the level of implementation of the directives.
- Data Analysis Phase- The data obtained from the previous phases will be analyzed. Compliance with the FAPG will be evaluated and recommendations for process improvements will be prepared, if appropriate.
- Report Preparation Phase- A draft report will be prepared to document the review and recommendations which resulted from the review. The draft report will be circulated for comments from all involved. A final report will be prepared from the draft and submitted comments.
- TIME LINE
Key Dates:
- Preliminary Analysis complete: March 8,1996
- Field work complete: April 15, 1996
- Draft report complete: May 31,1996
- Final report complete: June 28, 1996
REVIEW SCHEDULE
Phase | Jan. 199 | Feb. 1996 | Mar. 1996 | Apr. 1996 | May 1996 | June 1996 |
1. Preliminary Planning | XXX | X | | | | |
2. Preliminary Analysis | | XXX | X | | | |
3. Data Collection | | | XXX | XX | | |
4. Data Analysis | | | | XX | XX | |
5. Report Preparation | | | | | XXXX | XXXX |
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