June 21, 2000, Tonia J. Wood, Appraisal Archivist
Agency Contact
Billy G. Green
Director of Human Resources & Administration
Texas Veterans Commission
920 Colorado, 6th floor
Austin, TX 78701
Phone: 512-463-5538
FAX: 512-475-2395
e-mail: billy.green@tvc.state.tx.us
Project Review
In May 2000 I reviewed the Texas Veterans Commission retention schedule
that was submitted for recertification. Series item numbers had changed
for three series-Plans and planning records--workload objectives, Training
rules for certification of veterans county service officers, and Accreditation
rules for veterans county service officers-each now requiring archival
review. During May and June, I communicated with Sam Burns, the State
& Local Records Management Division records consultant assigned
to the commission, and Donna Moseley, secretary reporting to Billy Green,
Records Management Officer at the Texas Veterans Commission, to gather
information necessary to complete this report.
Project Outcome
The following three series are appraised as not archival. Change archival
review code R to archival exception code E. Add note to Remarks column:
"Archival review code removed subsequent to appraisal by Archives
and Information Services Division, Texas State Library and Archives
Commission, June 21, 2000."
Plans and planning records-workload objectives: Change series
item number to 1.1.064 Agency performance measure documentation
Training rules for certification of veterans county service officers
Accreditation rules for veterans county service officers
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Record Series Reviews
Record Series Review
Series Title: Plans & Planning Records - Workload Objectives
Agency: Texas Veterans Commission
Obsolete record series? No
Replaced by:
Ongoing record series? Yes
Annual accumulation: approximately 1 inch
Agency holdings:
According to the agency retention schedule, the series is to be retained
three years after completion. Holdings at the agency date from fiscal
year 1992-[ongoing] and consist of approximately 1 cubic ft. Records
are located at agency headquarters.
Description:
The records are agency performance measures and workload objectives
of the Texas Veterans Commission set to meet legislative budgetary mandates;
files date from fiscal year 1992-[ongoing]. Workload objectives and
performance measures concern veterans case loads, such as the number
of claims filed by the Commission on behalf of veterans and their dependents.
The objectives and measures are compiled by the Director of Finance
and Information Resources and are summarized in the legislative appropriation
requests and agency strategic plans.
Purpose: The series provides data for measuring performance and for
planning for setting objectives for future performance.
Agency Program:
The Texas Veterans Commission was established in 1927 (House Bill
551, 40th Legislature, Regular Session) as the Office of the State Service
Officer under the direction of the Adjutant General's Department. The
office was created to assist Texas residents who had served in military
or naval forces in World War I as well as their families in order to
help them receive federal benefits, and to aid the United States government
in defeating unjust claims for benefits. In 1937 the office was renamed
the Veterans' State Service Office (VSSO), gaining several assistant
veterans state service officers and extending the aid to Texas residents
who served in any United States armed force or nurses corps in any war
or peacetime enlistment (House Bill 321, 45th Legislature, Regular Session).
The Veterans Affairs Commission was created in 1947 as a separate state
agency, taking over the duties of the VSSO in order to care for the
large increase in Texas' veteran population resulting from World War
II and other wars in which Texas residents participated (House Bill
18, 50th Legislature, Regular Session). In 1985 the agency was renamed
the Texas Veterans Commission.
The mission of the Texas Veterans Commission is to guarantee that Texas
veterans and their families receive all rights and entitlements provided
by law and that their needs are considered in pending legislation. This
is done by providing information to the veteran population, by training
veterans county service officers, and by providing claims counseling,
development and representation, and outreach services to veterans and
their families.
The Claims Assistance, Counseling, and Outreach Services division of
the Texas Veterans Commission assists veterans and their families and
dependents in presenting, providing and establishing claims, privileges,
rights and benefits that they may have under federal, state, or local
law. This function has been part of the agency's duties since the Office
of the State Service Officer was created in 1927.
V.T.C.A., Government Code, Chapter 434
Arrangement: Chronological order
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Texas State Library and Archives Commission were checked
for the Texas Veterans Commission and none were found for this series
or the equivalent or related series.
Publications based on records:
Measures and objectives are summarized in the agency's legislative
appropriation requests and strategic plans.
Internet pages based on records: None
Series data from agency schedule:
Title: Plans and Planning Records - Workload Objectives
Series item number: 1.1.024
Agency item number: 11
Archival code: R
Retention: AC+3
Archival holdings:
None in the Archives and Information Services Division of the Texas
State Library and Archives Commission.
Texas Documents Collection holdings:
The Texas Documents Collection holds legislative appropriation requests
for the Texas Veterans Commission dating 1968-1978 and 1982-1998 for
fiscal years 1970-1981 and 1984-2001 and strategic plans dating 1992-1998
covering 1992-2003.
Gaps? The beginning date of this series is unknown. The agency holds
records from fiscal year 1992-[ongoing].
Appraisal Decision:
Information in this series is sufficiently summarized in legislative
appropriation requests and strategic plans; therefore I recommend this
series be appraised as not archival. The agency should replace archival
review code R with archival exception code E and place the following
note in the Remarks column: "Archival review code removed subsequent
to appraisal by Archives and Information Services Division, Texas State
Library and Archives Commission, June 21, 2000." Records appear
to fit the series Agency Performance Measures Documentation, series
item number 1.1.064. After conferring with the records consultant assigned
to the TVC, the agency records management officer should change the
series item number from 1.1.024 to 1.1.064.
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Record Series Review
Series Title: Training Rules for Certification of Veterans County
Service Officers
Agency: Texas Veterans Commission
Obsolete record series? No
Replaced by:
Ongoing record series? Yes
Annual accumulation: few pages
Agency holdings:
According to the agency retention schedule, training rules for certification
are to be retained three years after being superseded. Agency holdings
date from ca. 1989-1991 and consist of two to four pages. Records are
located at agency headquarters.
Description:
Records are state training certification rules for veterans county
service officers (VCSOs), ca. 1989-1991, developed by staff and adopted
by the Texas Veterans Commission. The Commission is responsible for
providing training to VCSOs, who are appointed by county commissioners'
courts. These rules are governed by V.T.C.A., Government Code, §434.038
and published in 40 Texas Administrative Code, Chapter 450.
Purpose: This series provides certification process and training rules
for veteran county service officers.
Agency Program:
The Texas Veterans Commission was established in 1927 (House Bill
551, 40th Legislature, Regular Session) as the Office of the State Service
Officer under the direction of the Adjutant General's Department. The
office was created to assist Texas residents who had served in military
or naval forces in World War I as well as their families in order to
help them receive federal benefits, and to aid the United States government
in defeating unjust claims for benefits. In 1937 the office was renamed
the Veterans' State Service Office (VSSO), gaining several assistant
veterans state service officers and extending the aid to Texas residents
who served in any United States armed force or nurses corps in any war
or peacetime enlistment (House Bill 321, 45th Legislature, Regular Session).
The Veterans Affairs Commission was created in 1947 as a separate state
agency, taking over the duties of the VSSO in order to care for the
large increase in Texas' veteran population resulting from World War
II and other wars in which Texas residents participated (House Bill
18, 50th Legislature, Regular Session). In 1985 the agency was renamed
the Texas Veterans Commission.
The mission of the Texas Veterans Commission is to guarantee that Texas
veterans and their families receive all rights and entitlements provided
by law and that their needs are considered in pending legislation. This
is done by providing information to the veteran population, by training
veterans county service officers, and by providing claims counseling,
development and representation, and outreach services to veterans and
their families.
The Information and Training division of the Texas Veterans Commission
provides training and certification of veterans county service officers
and assistant veterans county service officers in accordance with Section
434.038 of the Government Code. The Commission was given this greater
responsibility for training and certifying veterans county service officers
in 1989 (Senate Bill 252, 71st Legislature, Regular Session) when wording
of the duty outlined in the statutes changed from "cooperate and
assist in training county service officers" to "provide training
and certification of veteran county service officers and assistant veterans
county service officers in accordance with section 434.038."
V.T.C.A., Government Code, §434.038
Arrangement: Chronological order
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Texas State Library and Archives Commission were checked
for the Texas Veterans Commission and none were found for this series
or the equivalent or related series.
Publications based on records:
The statutory basis for the rules is published in Vernon's Texas Code
Annotated, and the rules are published in the Texas Register and the
Texas Administrative Code.
Internet pages based on records:
The Texas Administrative Code is available online at http://www.sos.state.tx.us/tac/index.html.
The Texas Government Code is available online at http://tlo2.tlc.state.tx.us/statutes/gv.toc.htm.
Series data from agency schedule:
Title: Training Rules for Certification of Veterans County Service Officers
Series item number: 1.1.025
Agency item number: 127
Archival code: R
Retention: US+3
Archival holdings:
None in the Archives and Information Services Division of the Texas
State Library and Archives Commission.
Texas Documents Collection holdings:
The Texas Documents Collection contains copies of the Texas Administrative
Code and Vernon's Texas Code Annotated.
Gaps? None
Appraisal Decision:
Certification of training rules are published as part of the Texas
Administrative Code. Documentation of the function of training veterans
county service officers is covered by the archival series Service officer
manual. Because the rules are available through a published source and
the function is documented in an archival series, I recommend this series
be appraised as not archival. The agency should replace archival review
code R with archival exception code E and place the following note in
the Remarks column: "Archival review code removed subsequent to
appraisal by Archives and Information Services Division, Texas State
Library and Archives Commission, June 21, 2000."
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Record Series Review
Series Title: Accreditation Rules for Veterans County Service
Officers
Agency: Texas Veterans Commission
Obsolete record series? No
Replaced by:
Ongoing record series? Yes
Annual accumulation: few pages
Agency holdings:
According to the agency retention schedule, accreditation rules are
to be kept by the commission three years after being superseded. Agency
holdings date from 1994 and consist of two to four pages.
Description:
Records are federal and state accreditation rules for veterans county
service officers (VCSOs) adopted by the Texas Veterans Commission, last
revised in 1994. Rules are published in 40 Texas Administrative Code,
Chapter 451 and comply with 38 Code of Federal Regulations §14.629.
The VCSOs must be accredited by the U.S. Department of Veterans Affairs
in order to represent claimants before the federal agency. The Commission
is responsible for providing VCSOs with information, training, examinations,
and recommendations for accreditation.
Purpose: This series provides accreditation process and rules for veterans
county service officers.
Agency Program:
The Texas Veterans Commission was established in 1927 (House Bill
551, 40th Legislature, Regular Session) as the Office of the State Service
Officer under the direction of the Adjutant General's Department. The
office was created to assist Texas residents who had served in military
or naval forces in World War I as well as their families in order to
help them receive federal benefits, and to aid the United States government
in defeating unjust claims for benefits. In 1937 the office was renamed
the Veterans' State Service Office (VSSO), gaining several assistant
veterans state service officers and extending the aid to Texas residents
who served in any United States armed force or nurses corps in any war
or peacetime enlistment (House Bill 321, 45th Legislature, Regular Session).
The Veterans Affairs Commission was created in 1947 as a separate state
agency, taking over the duties of the VSSO in order to care for the
large increase in Texas' veteran population resulting from World War
II and other wars in which Texas residents participated (House Bill
18, 50th Legislature, Regular Session). In 1985 the agency was renamed
the Texas Veterans Commission.
The mission of the Texas Veterans Commission is to guarantee that Texas
veterans and their families receive all rights and entitlements provided
by law and that their needs are considered in pending legislation. This
is done by providing information to the veteran population, by training
veterans county service officers, and by providing claims counseling,
development and representation, and outreach services to veterans and
their families.
The Information and Training division of the Texas Veterans Commission
provides training and certification of veterans county service officers
and assistant veterans county service officers in accordance with Section
434.038 of the Government Code. The Commission was given this greater
responsibility for training and certifying veterans county service officers
in 1989 (Senate Bill 252, 71st Legislature, Regular Session) when wording
of the duty outlined in the statutes changed from "cooperate and
assist in training county service officers" to "provide training
and certification of veteran county service officers and assistant veterans
county service officers in accordance with section 434.038."
V.T.C.A., Government Code, §434.038
Arrangement: Chronological order
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Texas State Library and Archives Commission were checked
for the Texas Veterans Commission and none were found for this series
or the equivalent or related series.
Publications based on records:
Rules are published in the Texas Register, the Texas Administrative
Code, and the Code of Federal Regulations.
Internet pages based on records:
The Texas Administrative Code is available online at http://www.sos.state.tx.us/tac/index.html.
The Code of Federal Regulations is available online at http://www.gpoaccess.gov/cfr/index.html.
Series data from agency schedule:
Title: Accreditation Rules for Veterans County Service Officers
Series item number: 1.1.025
Agency item number: 128
Archival code: R
Retention: US+3
Archival holdings:
None in the Archives and Information Services Division of the Texas
State Library and Archives Commission.
Texas Documents Collection holdings:
The Texas Documents Collection contains copies of the Texas Administrative
Code and the Code of Federal Regulations.
Gaps? None
Appraisal Decision:
Accreditation rules are published as part of the Texas Administrative
Code and Code of Federal Regulations. Documentation of the function
of training veterans county service officers is covered by the archival
series Service officer manual. Because the rules are available through
published sources and the function is documented in an archival series,
I recommend this series be appraised as not archival. The agency should
replace archival review code R with archival exception code E and place
the following note in the Remarks column: "Archival review code
removed subsequent to appraisal by Archives and Information Services
Division, Texas State Library and Archives Commission, June 21, 2000."
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