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Public transportation grantees must comply with standard procurement
practices and Federal Transit Administration’s
third-party
contracting standards. In addition to written standards of conduct and
protest procedures, transit agencies must create a written record of the
procurement history. The following sample incorporates procurement planning and
pre-award/post-delivery audit requirements, using bid forms as supporting
material.
Sample Solicitations
Transit agencies conducting individual or joint procurement efforts may send
a bid letter to
vendors
[pdf, 1 page, 15kb] asking them to express their interest in submitting a bid.
View a
sample bid letter
[pdf, 3 pages, 100kb] from the Bee Community Action Agency. Transit agencies
should encourage competition and strive to get three bids.
Many transit agencies are legally required to advertise in a local newspaper.
View an
example [pdf, 1 page, 18kb] posted by the Bee Community Action Agency in the
Beeville Bee-Picayune newspaper.
Cooperative Procurement Pilot Project (CPPP)
TxDOT has launched a pilot project to facilitate the cooperative procurement
of transit vehicles through the Texas Comptroller of Public Accounts,
Texas
Procurement and Support Services co-op program. View the
CPPP advertisement [pdf, 1 page, 15kb], which ran in the Austin
American-Statesman newspaper on May 9, 2007. The pilot project could involve
specific
transit
agencies and
vehicle quantities [pdf, 1 page, 43kb].
Transit agencies should follow local procurement procedures prior to issuing
a purchase order for any vehicle. They should also collect information and
certifications from a prospective supplier to complete the pre-award audit and
cooperate with the TxDOT district
public transportation coordinator
[pdf, 1 page, 11kb] to complete all procurement oversight tasks, including
parts I and II of the
procurement monitoring form
[Word, 2 pages, 184kb].
Specifications and Related Documents
The following general instructions, bid forms and specifications should be
sent to vendors who respond to the bid letter.
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