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Q: |
What is a motor carrier? |
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A "motor carrier" is defined as an individual, association, corporation, or
other legal entity that controls, operates, or directs the operation of one or
more commercial motor vehicles that transport persons or cargo over a road or
highway in this state.
A "commercial motor vehicle" includes:
- any motor vehicle or combination of vehicles with a gross weight,
registered weight, or gross weight rating in excess of 26,000 pounds, which
is designed or used for the transportation of cargo in furtherance of any
commercial enterprise
- all tow trucks (a tow truck is a motor vehicle including a wrecker
equipped with a mechanical device, or used in combination with a mechanical
device used to tow, winch, or otherwise move another vehicle), regardless of
the gross weight rating of the tow truck
- any vehicle, including buses, designed or used to transport more than 15
passengers, including the driver
- any vehicle used in the transportation of hazardous materials in a
quantity requiring placarding under the regulations issued under the federal
Hazardous Materials Transportation Act (Title 49, United States Code, App.
§§1801-1813); and
- a commercial motor vehicle, as defined by 49 C.F.R. §390.5, that is
owned or controlled by a person or entity that is domiciled in or a citizen
of a country other than the United States.
For motor carrier registration purposes, a "commercial motor vehicle" DOES
NOT include:
- a farm vehicle, as defined by 43 TAC, Section 18.2, with a gross weight,
registered weight, and gross weight rating of less than 48,000 pounds
- cotton vehicles registered in accordance with Transportation Code,
§502.277
- a vehicle registered with the Texas Railroad Commission pursuant to
Texas Natural Resources Code, §113.131 and §116.072
- a vehicle transporting liquor under a private carrier permit issued in
accordance with the Texas Alcoholic Beverage Code, Chapter 42
- a motor vehicle used to transport passengers operated by an entity whose
primary function is not the transportation of passengers, such as a vehicle
operated by a hotel, day-care center, public or private school, nursing
home, or similar organization
- a motor vehicle operating exclusively in interstate or international
commerce (see
Unified Carrier Registration).
- a vehicle operated by a governmental entity.
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Q: |
Who is required to register with TxDOT as a motor carrier? |
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Transportation Code, Chapter 643, provides that a motor carrier may not
operate a commercial motor vehicle or a tow truck, or transport household goods
on a for-hire basis, on a road or highway of this state without first
registering their operations with TxDOT.
NOTE: All for-hire transporters of household goods are required to
register their operations with TxDOT, regardless of the size of equipment such
carriers operate. Household goods carriers have different requirements than
other types of motor carriers.
You must register as a motor carrier when you:
- Operate a vehicle designed or used to transport cargo and having a gross
weight, registered weight, or gross weight rating of greater than 26,000
pounds
- Transport hazardous materials in a quantity that requires placarding
- Operate a vehicle designed to transport more than 15 passengers,
including the driver
- Operate a tow truck, regardless of vehicle weight
- Transport household goods on a for-hire basis, regardless of vehicle
weight
- Operate a commercial motor vehicle that is owned or controlled by a
person or entity that is domiciled in, or a citizen of, a country other than
the United States.
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Q: |
How do I register with TxDOT as a motor carrier? |
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To register as a motor carrier (other than a
household goods carrier), you
must:
- Submit to TxDOT a completed original
Texas Motor Carrier Application,
Form 1899 [pdf, 4 pages, 769kb]
- Have your insurance company file proof on insurance that meets minimum
levels on a:
- Form E – for auto liability insurance
- Form H and I – for on-hook cargo insurance for towing companies that perform
non-consent tows
- Fax applications to 512/465-3521 (must include credit card or escrow
account payment information). Please do not mail the original documents if you
are filing your application by fax.
- Mail applications to TxDOT-Attn. MCD-BC, P.O. Box 12984, Austin TX
78711-2984.
- Motor Carrier registration is available for 7 calendar days, 90 days, 1
year, or 2 years.
- All applications must be accompanied by the appropriate fees and insurance
filing. Incomplete applications will not be processed and may be returned to the
applicant.
- A motor carrier certificate of registration is nontransferable between
carriers.
Depending on the cargo type you select, this registration will allow you to:
- Operate a tow truck
- Transport intrastate passengers for hire
- Transport cargo in:
- Intrastate private carriage
- Intrastate for-hire carriage
- Interstate for-hire carriage of exempt commodities
- Interstate private carriage.
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Q: |
How much does it cost to register? |
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A: |
Motor carrier registration fees* are as follows:
Fee Type |
7-Day |
90-Day |
Annual |
Biennial |
Application |
$5 |
$25 |
$100 |
$100 |
Vehicle |
$10 per vehicle |
$10 per vehicle |
$10 per vehicle |
$20 per vehicle |
Tow Truck |
$25 per vehicle |
$25 per vehicle |
$25 per vehicle |
$50 per vehicle |
Insurance Filing (Form E) |
$100** |
$100** |
$100** |
$100** |
On-hook cargo insurance for towing companies that perform non-consent
tows |
$100** |
$100** |
$100** |
$100** |
*see household goods
carriers for information on those fees.
**payable by the carrier or the insurance company
Credit will be given for fees paid under the Single State Registration
System.
Fees are payable by:
- MasterCard, Visa, Discover and American Express (a $1 processing fee
will be charged)
- Electronic funds transfer
- Personal check, business check, cashier's check, or money order, payable
to the Texas Department of Transportation
- Funds deposited in a pre-established
escrow account.
Electronic and faxed applications must include credit card or escrow account
payment information. All fees are nonrefundable.
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Q: |
Are motor carrier registration requirements different for household goods carriers? |
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A: |
Yes, requirements for household goods carriers are different from general
motor carrier requirements.
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Q: |
What are the liability insurance and on-hook cargo insurance requirements for a motor carrier? |
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A: |
Required auto liability insurance levels are as follows:
Type of Vehicle |
Insurance |
Tow trucks (gross vehicle weight 26,000 lbs. Or less). |
$300,000
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Tow trucks that perform non-consent tows (on-hook cargo insurance)
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$50,000 per truck |
Buses designed or used to transport more than 15 passengers (including
the driver), but less than 26 passengers (not including the driver). |
$500,000 |
Commercial motor vehicles which are buses with a seating capacity of 15
passengers or less (including the driver) operated by a foreign motor
carrier and foreign motor private carrier as defined in 49 U.S.C.
§13102. |
$1,500,000 |
Buses designed or used to transport 26 passengers or more (not including
the driver). |
$5,000,000 |
Commercial motor vehicles which are buses with a seating capacity of 16
passengers or more (including the driver) operated by a foreign motor
carrier or foreign motor private carrier as defined in 49 U.S.C. §13102. |
$5,000,000 |
Farm trucks (gross vehicle weight 48,000 lbs. or more). |
$500,000 |
Commercial motor vehicles (gross vehicle weight in excess of 26,000
lbs.), including tow trucks. |
$500,000 |
Commercial motor vehicles, as defined in 49 C.F.R. §390.5, operated by a
foreign motor carrier or foreign motor private carrier as defined in 49
U.S.C. §13102. |
$750,000 |
Commercial motor vehicles - Oil listed in 49 C.F.R. §172.101; hazardous
waste, hazardous materials and hazardous substances defined in 49 C.F.R.
§171.8 and listed in 49 C.F.R. 172.101, but not mentioned below. |
$1,000,000 |
Commercial motor vehicles- Hazardous substances, as defined in 49 C.F.R.
§171.8, transported in cargo tanks, portable tanks, or hopper-type
vehicles with capacities in excess of 3,500 water gallons; or any
quantity of Division 1.1, 1.2, and 1.3 materials, any quantity of
Division 2.3, Hazard Zone A material; in bulk Division 2.1 of 2.2; or
highway route controlled quantities of a Class 7 material, as defined in
49 CFR §173.403. |
$5,000,000 |
The motor carrier's insurance policy shall be kept in full force and effect
as long as the carrier continues operations. The carrier's insurance policy
shall provide that the insurance company will give MCD 30 days prior written
notice of any policy cancellation or expiration. TxDOT MCD will revoke a motor
carrier's certificate of registration if the insurance has been canceled or has
expired. Additionally, proof of insurance and/or cancellations must be submitted
by your insurance company as follows:
- proof of liability must be filed on a Form E,
- liability cancellation must be filed on a Form K, and
- proof of on-hook cargo insurance for towing companies that perform
non-consent tows must be filed on Forms H and I.
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Q: |
Do I need to carry Workers' Compensation or accidental insurance coverage? |
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A: |
This requirement applies to motor carriers whose primary business is
transportation for compensation or hire, and who operate between two or more
incorporated cities, towns, or villages. Proof of this coverage is not filed
with TxDOT.
Workers' Compensation
For more information on Workers' Compensation requirements please contact:
Division of Workers' Compensation at the Texas Department of Insurance (TDI)
333 Guadalupe
Austin 78701
P.O. Box 149104
Austin 78714-9104
Customer Services 800-252-7031 (800-372-7713 x4636 in Austin)
Accidental Insurance Coverage
Type of coverage |
Minimum Coverage |
Medical
expenses and coverage for at least 104 weeks |
$300,000 |
Accidental
death and dismemberment, 70% of employee's pre-injury income for not
less than 104 weeks when compensating for loss of income |
$100,000 |
Maximum
weekly benefit |
$500 |
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Q: |
How do I renew my certificate of registration? |
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A: |
- TxDOT will mail renewal notices to a carrier’s last known address
approximately 60 days before expiration of annual and biennial certificates
of registration. Renewal notices must be returned to TxDOT as indicated on
the renewal notice. Failure to receive a renewal notice does not relieve the
registrant of the responsibility to renew the motor carrier registration.
- The renewal form must be received by TxDOT no later than 15 days before
expiration to ensure timely return of the registration listing.
- To renew registration after it has expired, a motor carrier must
identify its vehicles on a form prescribed by the director, pay all vehicle
fees, and if current proof of insurance is not on file with TxDOT, meet all
insurance requirements. 43 TAC § 18.14 (b) (5).
- 7-day and 90-day certificates of registration can not be renewed.
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Q: |
My registration certificate was revoked, how do I re-register? |
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A: |
In order to re-register a certificate that has been revoked, the motor
carrier must complete a Supplemental Application, an Equipment Report, file
proof of insurance and pay all required fees.
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Q: |
How do I make changes to my original application? |
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Use the Supplemental Application to:
- Cancel a certificate of registration
- File a name change (no change in ownership)
- File a corporate conversion
- File a change of address
- Change corporate officers/titles
- Change legal agent
- Change the type of motor carrier operations
- Change drug-testing consortium information
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Q: |
Where do I have to keep my registration listing? |
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Upon approval of your application, TxDOT will issue a certificate of
registration and a registration listing. Registered carriers must keep a copy of
the registration listing in each vehicle the carrier operates, with the
appropriate vehicle highlighted on the registration listing.
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Q: |
I have to replace a vehicle, what am I required to do? |
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A registered carrier does not have to pay the vehicle fee ($10 or $25 for tow
trucks) or the biennial registration vehicle fee ($20 or $50 for tow trucks)
when replacing a vehicle for which the fee was previously paid, provided that
the motor carrier notifies TxDOT of the vehicle being taken out of service and
identifies the replacement vehicle on a
Form 1901, Vehicle Substitution [Word, 1
page, 120kb], before the replacement vehicle is put into operation.
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Where do I send motor carrier registration applications and renewals? |
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Regular mail should be sent to TxDOT - MCD, P. O. Box 12984, Austin, TX
78711-2984. Customers may also fax information to (512) 465-3595, or fax forms
directly to our scanning system at (512) 465-3521. If you fax an application and
fees are due, you must provide a credit card or escrow account number.
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Q: |
Do you take walk-in registration applications? |
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Applications may be dropped off at our office, but will not be processed
while you wait.
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Q: |
How long does it take to process an application? |
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In general, a complete application takes approximately 10 working days to
process. If your application is incomplete and we request additional
information, the amount of time it takes to process your application will
increase.
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Q: |
How do I check the status of my application? |
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Call us at (800) 299-1700. From the automated telephone menu, select option
2, followed by option 1.
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Q: |
How long does it take TxDOT’s Motor Carrier Division to receive regular mail? |
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Generally 3 to 5 days, but it may take as long as 10 days.
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How do I get copies of documents and what are the copy/research charges? |
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The Motor Carrier Division keeps records for a limited retention period, and
not all records are available. Copies of documents can be requested under the
Public Information Act. Fees are based upon the amount of time it takes to
research a record, as well as other factors.
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Q: |
How do I obtain information regarding requirements for commercial driver’s licenses, drug testing, driver’s logs, equipment safety, and signs for my vehicle? |
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Q: |
How are motor carrier registration fees spent? |
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Texas motor carrier registration fees are deposited to the Texas General Fund
(Fund 001).
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