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The department handles all aspects of the local sale process. The procedure
for conducting local sales parallels the Texas Facilities Commission's (TFC) sealed bid process. Individuals
interested in bidding for department surplus items must contact the
district
office in their area and register on the district's local sale bidder's
list. The districts must coordinate all local sale activities through the General
Services Division (GSD) Property Management Section. Once a district receives
approval from GSD Property Management to conduct a local sale, the district
mails a bid invitation to each individual registered under the commodity being
offered. The district opens the bids at the prescribed date and time, and awards
the sale to the highest bidder upon GSD Property Management concurrence. The department conducts two types of local sales:
- A regular local sale is a "one-time" sales contract. Wrecked vehicles and
equipment items and various quantities of miscellaneous salvage items are
generally sold through this sale method. Once an award is made and payment is
received, the buyer is given approval to retrieve the item. The sales
transaction is complete.
- An extended local sale is a multiple sales contract and generally involves items
that are sold on a recurring basis over a specified period of time (i.e.,
usually one year with provisions to renew annually). Scrap metal, used paint
drums, wastepaper, etc., are ideal candidates for an extended local sale
contract. During the contract period, the vendor receives/picks up the contract
item and submits payment based on the contracted price. This process is repeated
throughout the duration of the contract period.
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